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Career and Education Opportunities for Secretaries in Arlington, Virginia

If you want to be a secretary, the Arlington, Virginia area offers many opportunities both for education and employment. The national trend for secretaries sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn about $15 hourly or $32,920 annually on average in Virginia and about $13 hourly or $29,050 yearly on average nationally. Earnings for secretaries are not quite as good as earnings in the general category of Secretarial in Virginia and not quite as good as general Secretarial category earnings nationally.

The Arlington area is home to eighty-seven schools of higher education, including five within twenty-five miles of Arlington where you can get a degree as a secretary. Given that the most common education level for secretaries is a high school diploma or GED, you can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Arlington include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Prince George's Community College - Largo, MD

Prince George's Community College, 301 Largo Rd, Largo, MD 20774-2199. Prince George's Community College is a large college located in Largo, Maryland. It is a public school with primarily 2-year programs and has 12,005 students. Prince George's Community College has a one to two year program in Administrative Assistant and Secretarial Science.

College of Southern Maryland - La Plata, MD

College of Southern Maryland, 8730 Mitchell Rd, La Plata, MD 20646-0910. College of Southern Maryland is a medium sized college located in La Plata, Maryland. It is a public school with primarily 2-year programs and has 8,240 students. College of Southern Maryland has a one to two year program in Administrative Assistant and Secretarial Science which graduated five students in 2008.

Howard Community College - Columbia, MD

Howard Community College, 10901 Little Patuxent Pkwy, Columbia, MD 21044-3197. Howard Community College is a medium sized college located in Columbia, Maryland. It is a public school with primarily 2-year programs and has 7,905 students. Howard Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and two students respectively in 2008.

CET-Alexandria - Alexandria, VA

CET-Alexandria, 6295 Edsall Rd, Plaza 500, Ste. 220, Alexandria, VA 22312. CET-Alexandria is a small school located in Alexandria, Virginia. It is a private not-for-profit school with primarily less-than 2-year programs and has 169 students. CET-Alexandria has a one to two year program in Administrative Assistant and Secretarial Science which graduated four students in 2008.

University of the District of Columbia - Washington, DC

University of the District of Columbia, 4200 Connecticut Ave NW, Washington, DC 20008. University of the District of Columbia is a medium sized university located in Washington, District of Columbia. It is a public school with primarily 4-year or above programs and has 5,339 students. University of the District of Columbia has an associate's degree and a bachelor's degree program in Administrative Assistant and Secretarial Science which graduated four and two students respectively in 2008.

LOCATION INFORMATION: Arlington, Virginia

Arlington, Virginia
Arlington, Virginia photo by Postdlf

Arlington is located in Arlington County, Virginia. It has a population of over 209,969, which has grown by 10.8% over the last ten years. The cost of living index in Arlington, 126, is far greater than the national average.

The top three industries for women in Arlington are professional, scientific, and technical services, public administration, and educational services. For men, it is professional, scientific, and technical services, public administration, and construction. The average commute to work is about 27 minutes. More than 60.2% of Arlington residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 30.6%, is higher than the state average.

The percentage of Arlington residents that are affiliated with a religious congregation, 29.2%, is less than both the national and state average. Church of the Convenant Presbyterian, Abundant Life United Holy Church and Advent Lutheran Church are among the churches located in Arlington. The largest religious groups are the Catholic Church, the United Methodist Church and the Episcopal Church.

Arlington is home to the Clarendon Metro Station and the Virginia Square-GMU Metro Station as well as Arlington House-Robert E Lee Memorial and Doctors Branch Park. Shopping centers in the area include Lee-Harrison Shopping Center, Ballston Common Shopping Center and Lucas Market Shopping Center. Visitors to Arlington can choose from Econo Lodge National Airport, Crystal Gateway Marriott and Hilton Arlington & Towers for temporary stays in the area.