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Career and Education Opportunities for Secretaries in Alexandria, Virginia

Secretaries can find both educational opportunities and jobs in the Alexandria, Virginia area. The national trend for secretaries sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Income for secretaries is about $15 hourly or $32,920 annually on average in Virginia. Nationally, their income is about $13 hourly or $29,050 per year. Incomes for secretaries are not quite as good as in the overall category of Secretarial in Virginia, and not quite as good as the overall Secretarial category nationally.

The Alexandria area is home to eighty-four schools of higher education, including four within twenty-five miles of Alexandria where you can get a degree as a secretary. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Alexandria include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Prince George's Community College - Largo, MD

Prince George's Community College, 301 Largo Rd, Largo, MD 20774-2199. Prince George's Community College is a large college located in Largo, Maryland. It is a public school with primarily 2-year programs and has 12,005 students. Prince George's Community College has a one to two year program in Administrative Assistant and Secretarial Science.

College of Southern Maryland - La Plata, MD

College of Southern Maryland, 8730 Mitchell Rd, La Plata, MD 20646-0910. College of Southern Maryland is a medium sized college located in La Plata, Maryland. It is a public school with primarily 2-year programs and has 8,240 students. College of Southern Maryland has a one to two year program in Administrative Assistant and Secretarial Science which graduated five students in 2008.

CET-Alexandria - Alexandria, VA

CET-Alexandria, 6295 Edsall Rd, Plaza 500, Ste. 220, Alexandria, VA 22312. CET-Alexandria is a small school located in Alexandria, Virginia. It is a private not-for-profit school with primarily less-than 2-year programs and has 169 students. CET-Alexandria has a one to two year program in Administrative Assistant and Secretarial Science which graduated four students in 2008.

University of the District of Columbia - Washington, DC

University of the District of Columbia, 4200 Connecticut Ave NW, Washington, DC 20008. University of the District of Columbia is a medium sized university located in Washington, District of Columbia. It is a public school with primarily 4-year or above programs and has 5,339 students. University of the District of Columbia has an associate's degree and a bachelor's degree program in Administrative Assistant and Secretarial Science which graduated four and two students respectively in 2008.

LOCATION INFORMATION: Alexandria, Virginia

Alexandria, Virginia
Alexandria, Virginia photo by SchuminWeb

Alexandria is situated in Alexandria City County, Virginia. It has a population of over 143,885, which has grown by 12.2% in the past ten years. The cost of living index in Alexandria, 124, is far greater than the national average.

The three big industries for women in Alexandria are professional, scientific, and technical services, public administration, and health care. For men, it is professional, scientific, and technical services, public administration, and construction. The average commute to work is about 30 minutes. More than 54.3% of Alexandria residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 24.8%, is higher than the state average.

The unemployment rate in Alexandria is 4.6%, which is less than Virginia's average of 6.4%.

Church of Resurrection Episcopal, Agudas Achim Synagogue and Alexandria Bible Church are some of the churches located in Alexandria.

Alexandria is home to the Circle Terrace Hospital and the Kate Waller Barrett Branch as well as Marina Park and Founders Park. Shopping centers in the area include Hamlet Shopping Center, Landmark Shopping Center and Arlandria Shopping Center. Visitors to Alexandria can choose from Comfort Inn-Landmark, Best Western Old Colony Inn and Hilton Inn for temporary stays in the area.