Career and Education Opportunities for Municipal Clerks in Provo, Utah
Many educational and employment opportunities exist for municipal clerks in the Provo, Utah area. Currently, 1,980 people work as municipal clerks in Utah. This is expected to grow 19% to about 2,350 people by 2016. This is better than the nation as a whole, where employment opportunities for municipal clerks are expected to grow by about 8.2%. In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
A person working as a municipal clerk can expect to earn about $13 hourly or $27,620 per year on average in Utah and about $15 per hour or $33,200 annually on average in the U.S. as a whole. Earnings for municipal clerks are better than earnings in the general category of Clerical in Utah and better than general Clerical category earnings nationally.
The Provo area is home to thirty-five schools of higher education, including two within twenty-five miles of Provo where you can get a degree as a municipal clerk. Municipal clerks usually hold a high school diploma or GED, so you can expect to spend only a short time training to become a municipal clerk if you already have a high school diploma.
CAREER DESCRIPTION: Municipal Clerk
In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
Municipal clerks record and edit the minutes of meetings and distribute to appropriate officials and staff members. They also research data in the municipal archives upon request of public officials and private citizens. Equally important, municipal clerks have to respond to requests for data from the public and state and federal legislative offices. They are often called upon to perform general office duties, such as taking and transcribing dictation, typing and proofreading correspondence, distributing and filing official forms, and scheduling appointments. They are expected to issue public notification of all official efforts and meetings. Finally, municipal clerks formulate and direct the maintenance and computerization of all municipal documents.
Every day, municipal clerks are expected to be able to articulate ideas and problems. They need to listen to and understand others in meetings. It is also important that they read and understand documents and reports.
It is important for municipal clerks to ready meeting agendas and packets of related data. They are often called upon to perform budgeting duties, including assisting in budget preparation and budget administration. They also ready ordinances and proclamations so that they can be executed and distributed. They are sometimes expected to direct and maintain office tracking systems for correspondence and follow-up actions. Somewhat less frequently, municipal clerks are also expected to process claims against the municipality, maintaining files and log of claims, and direct claim response and handling with municipal claims administrators.
They also have to be able to furnish assistance to persons with disabilities in reaching less accessible areas of municipal facilities and maintain and update documents. And finally, they sometimes have to formulate and direct the maintenance and computerization of all municipal documents.
Like many other jobs, municipal clerks must have exceptional integrity and be thorough and dependable.
Similar jobs with educational opportunities in Provo include:
- Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
- Broker Assistant. Perform clerical duties involving the purchase or sale of securities. Duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, tracking stock price fluctuations, computing equity, and keeping records of daily transactions and holdings.
- Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
- Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
- File Clerk. File correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
- Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
- Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
- License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
- Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
- Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
- Payroll Bookkeeper. Compile and post employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions. May prepare paychecks.
- Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
- Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
- Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
- Statement Clerk. Prepare and distribute bank statements to customers, answer inquiries, and reconcile discrepancies in records and accounts.
- Statistical Clerk. Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks.
- Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.
EDUCATIONAL OPPORTUNITIES: Municipal Clerk Training
Salt Lake Community College - Salt Lake City, UT
Salt Lake Community College, 4600 S Redwood Rd, Salt Lake City, UT 84123. Salt Lake Community College is a large college located in Salt Lake City, Utah. It is a public school with primarily 2-year programs and has 29,539 students. Salt Lake Community College has a less than one year program in General Office Occupations and Clerical Services which graduated eight students in 2008.
Stevens-Henager College of Business-Provo - Orem, UT
Stevens-Henager College of Business-Provo, 1476 South Sandhill Road, Orem, UT 84058. Stevens-Henager College of Business-Provo is a small college located in Orem, Utah. It is a private for-profit school with primarily 4-year or above programs. It has 215 students and an admission rate of 50%. Stevens-Henager College of Business-Provo has an associate's degree program in General Office Occupations and Clerical Services.
LOCATION INFORMATION: Provo, Utah
Provo is situated in Utah County, Utah. It has a population of over 118,581, which has grown by 12.8% over the last ten years. The cost of living index in Provo, 92, is below the national average. New single-family homes in Provo cost $296,100 on average, which is far greater than the state average. In 2008, fifty-seven new homes were built in Provo, down from one hundred eighty-one the previous year.
The three most popular industries for women in Provo are educational services, health care, and accommodation and food services. For men, it is educational services, construction, and professional, scientific, and technical services. The average commute to work is about 16 minutes. More than 35.7% of Provo residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 10.9%, is higher than the state average.
The unemployment rate in Provo is 6.4%, which is greater than Utah's average of 6.3%.
The percentage of Provo residents that are affiliated with a religious congregation, 89.9%, is more than both the national and state average. Kingdom Hall of Jehovahs Witnesses, Seventh Day Adventist Church and The Church of Jesus Christ of Latter Day Saints are all churches located in Provo. The most prominent religious groups are the LDS (Mormon) Church, the Catholic Church and the Assemblies of God.
Provo is home to the Provo Temple and the Lakeside Campground as well as Utah Lake State Park and Cougar Stadium. Visitors to Provo can choose from Amenity Motor Inn, Hines Mansion Bed & Breakfast and Travelodge for temporary stays in the area.