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Career and Education Opportunities for Secretaries in Houston, Texas

There are many career and education opportunities for secretaries in the Houston, Texas area. There are currently 188,550 working secretaries in Texas; this should grow by 11% to about 209,570 working secretaries in the state by 2016. This is better than the nation as a whole, where employment opportunities for secretaries are expected to grow by about 4.6%. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn about $12 per hour or $26,050 yearly on average in Texas and about $13 hourly or $29,050 annually on average nationally. Compared with people working in the overall category of Secretarial, people working as secretaries in Texas earn less. They earn less than people working in the overall category of Secretarial nationally.

There are ten schools within twenty-five miles of Houston where you can study to be a secretary, among eighty-one schools of higher education total in the Houston area. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Houston include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Interactive Learning Systems - Houston, TX

Interactive Learning Systems, 256 N Sam Houston Pkwy Suite 130, Houston, TX 77060. Interactive Learning Systems is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 16 students. Interactive Learning Systems has a one to two year program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Alvin Community College - Alvin, TX

Alvin Community College, 3110 Mustang Rd, Alvin, TX 77511-4898. Alvin Community College is a small college located in Alvin, Texas. It is a public school with primarily 2-year programs and has 4,386 students. Alvin Community College has an associate's degree program in Executive Assistant/Executive Secretary which graduated two students in 2008.

Houston's Training and Education Center - Houston, TX

Houston's Training and Education Center, 5335 Aldine Bender, Learning Center, Houston, TX 77032. Houston's Training and Education Center is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs. Houston's Training and Education Center has a less than one year program in Executive Assistant/Executive Secretary.

Lone Star College System - The Woodlands, TX

Lone Star College System, 5000 Research Forest Drive, The Woodlands, TX 77381-4399. Lone Star College System is a large college located in The Woodlands, Texas. It is a public school with primarily 2-year programs and has 41,331 students. Lone Star College System has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated twenty-two, two, and zero students respectively in 2008.

Bradford School of Business - Houston, TX

Bradford School of Business, 4669 Southwest Fwy Ste 100, Houston, TX 77027. Bradford School of Business is a small school located in Houston, Texas. It is a private for-profit school with primarily 2-year programs. It has 150 students and an admission rate of 69%. Bradford School of Business has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

College of the Mainland - Texas City, TX

College of the Mainland, 1200 Amburn Road, Texas City, TX 77591-2499. College of the Mainland is a small college located in Texas City, Texas. It is a public school with primarily 2-year programs and has 3,585 students. College of the Mainland has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated three, one, and zero students respectively in 2008.

Northwest Educational Center - Houston, TX

Northwest Educational Center, 2910 Antoine B-100, Houston, TX 77092. Northwest Educational Center is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 194 students. Northwest Educational Center has a one to two year program in Executive Assistant/Executive Secretary which graduated forty-nine students in 2008.

Galveston College - Galveston, TX

Galveston College, 4015 Ave Q, Galveston, TX 77550-7496. Galveston College is a small college located in Galveston, Texas. It is a public school with primarily 2-year programs and has 2,232 students. Galveston College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated four and one students respectively in 2008.

Lee College - Baytown, TX

Lee College, 511 S Whiting, Baytown, TX 77520. Lee College is a medium sized college located in Baytown, Texas. It is a public school with primarily 2-year programs and has 5,968 students. Lee College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated sixty-nine and nineteen students respectively in 2008.

Professional Careers Institute - Houston, TX

Professional Careers Institute, 6666 Harwin Ste 160, Houston, TX 77036. Professional Careers Institute is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 30 students. Professional Careers Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated fourteen students in 2008.

LOCATION INFORMATION: Houston, Texas

Houston, Texas
Houston, Texas photo by Hequals2henry

Houston is located in Harris County, Texas. It has a population of over 2,242,193, which has grown by 14.8% in the past ten years. The cost of living index in Houston, 89, is well below the national average. New single-family homes in Houston are valued at $173,500 on average, which is near the state average. In 2008, 3,684 new homes were constructed in Houston, down from 6,035 the previous year.

The top three industries for women in Houston are health care, educational services, and accommodation and food services. For men, it is construction, professional, scientific, and technical services, and administrative and support and waste management services. The average commute to work is about 27 minutes. More than 27.0% of Houston residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 9.7%, is higher than the state average.

The unemployment rate in Houston is 8.0%, which is less than Texas's average of 8.1%.

The percentage of Houston residents that are affiliated with a religious congregation, 50.4%, is more than the national average but less than the state average. El Buen Pastor United Methodist Church, 34th Temple Church of God in Christ and Pentecostal Church of God in Christ are some of the churches located in Houston. The largest religious groups are the Catholic Church, the Southern Baptist Convention and the United Methodist Church.

Houston is home to the Champion Rod and Gun Club and the Independence Heights Residential Historic District as well as Hermann Park and Hennessey Park. Shopping centers in the area include Windsor Plaza Shopping Center, Meyerland Plaza Shopping Center and Meyerland Shopping Center. Visitors to Houston can choose from Capital Inn, Bradford Homesuites - Houston Galleria and Best Western Fountainview Inn and Suites for temporary stays in the area.