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Career and Education Opportunities for Administrative Assistants in Houston, Texas

Administrative assistants can find many career and educational opportunities in the Houston, Texas area. About 149,850 people are currently employed as administrative assistants in Texas. By 2016, this is expected to grow by 22% to about 182,770 people employed. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Income for administrative assistants is about $18 per hour or $38,250 annually on average in Texas. Nationally, their income is about $19 hourly or $40,030 annually. Incomes for administrative assistants are better than in the overall category of Secretarial in Texas, and better than the overall Secretarial category nationally.

There are eleven schools within twenty-five miles of Houston where you can study to be an administrative assistant, among eighty-one schools of higher education total in the Houston area. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time training to become an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Houston include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Interactive Learning Systems - Houston, TX

Interactive Learning Systems, 256 N Sam Houston Pkwy Suite 130, Houston, TX 77060. Interactive Learning Systems is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 16 students. Interactive Learning Systems has a one to two year program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Alvin Community College - Alvin, TX

Alvin Community College, 3110 Mustang Rd, Alvin, TX 77511-4898. Alvin Community College is a small college located in Alvin, Texas. It is a public school with primarily 2-year programs and has 4,386 students. Alvin Community College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 7 students in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 2 students in 2008.

Houston's Training and Education Center - Houston, TX

Houston's Training and Education Center, 5335 Aldine Bender, Learning Center, Houston, TX 77032. Houston's Training and Education Center is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs. Houston's Training and Education Center has a less than one year program in Executive Assistant/Executive Secretary.

San Jacinto Community College - Pasadena, TX

San Jacinto Community College, 8060 Spencer Hwy, Pasadena, TX 77501-2007. San Jacinto Community College is a large college located in Pasadena, Texas. It is a public school with primarily 2-year programs and has 24,677 students. San Jacinto Community College has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary which graduated four and three students respectively in 2008.

Lone Star College System - The Woodlands, TX

Lone Star College System, 5000 Research Forest Drive, The Woodlands, TX 77381-4399. Lone Star College System is a large college located in The Woodlands, Texas. It is a public school with primarily 2-year programs and has 41,331 students. Lone Star College System has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year, one to two year, and associate's degree which graduated twenty-three, twenty-six, and twelve students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, and associate's degree which graduated twenty-two, two, and zero students respectively in 2008.

Bradford School of Business - Houston, TX

Bradford School of Business, 4669 Southwest Fwy Ste 100, Houston, TX 77027. Bradford School of Business is a small school located in Houston, Texas. It is a private for-profit school with primarily 2-year programs. It has 150 students and an admission rate of 69%. Bradford School of Business has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year which graduated 3 students in 2008.
  • Administrative Assistant and Secretarial Science, one to two year which graduated 1 student in 2008.

College of the Mainland - Texas City, TX

College of the Mainland, 1200 Amburn Road, Texas City, TX 77591-2499. College of the Mainland is a small college located in Texas City, Texas. It is a public school with primarily 2-year programs and has 3,585 students. College of the Mainland has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated three, one, and zero students respectively in 2008.

Northwest Educational Center - Houston, TX

Northwest Educational Center, 2910 Antoine B-100, Houston, TX 77092. Northwest Educational Center is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 194 students. Northwest Educational Center has a one to two year program in Executive Assistant/Executive Secretary which graduated forty-nine students in 2008.

Galveston College - Galveston, TX

Galveston College, 4015 Ave Q, Galveston, TX 77550-7496. Galveston College is a small college located in Galveston, Texas. It is a public school with primarily 2-year programs and has 2,232 students. Galveston College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated three and one students respectively in 2008.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated four and one students respectively in 2008.

Lee College - Baytown, TX

Lee College, 511 S Whiting, Baytown, TX 77520. Lee College is a medium sized college located in Baytown, Texas. It is a public school with primarily 2-year programs and has 5,968 students. Lee College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated sixty-nine and nineteen students respectively in 2008.

Professional Careers Institute - Houston, TX

Professional Careers Institute, 6666 Harwin Ste 160, Houston, TX 77036. Professional Careers Institute is a small school located in Houston, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 30 students. Professional Careers Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated fourteen students in 2008.

LOCATION INFORMATION: Houston, Texas

Houston, Texas
Houston, Texas photo by Hequals2henry

Houston is located in Harris County, Texas. It has a population of over 2,242,193, which has grown by 14.8% in the past ten years. The cost of living index in Houston, 89, is well below the national average. New single-family homes in Houston are valued at $173,500 on average, which is near the state average. In 2008, 3,684 new homes were constructed in Houston, down from 6,035 the previous year.

The top three industries for women in Houston are health care, educational services, and accommodation and food services. For men, it is construction, professional, scientific, and technical services, and administrative and support and waste management services. The average commute to work is about 27 minutes. More than 27.0% of Houston residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 9.7%, is higher than the state average.

The unemployment rate in Houston is 8.0%, which is less than Texas's average of 8.1%.

The percentage of Houston residents that are affiliated with a religious congregation, 50.4%, is more than the national average but less than the state average. El Buen Pastor United Methodist Church, 34th Temple Church of God in Christ and Pentecostal Church of God in Christ are some of the churches located in Houston. The largest religious groups are the Catholic Church, the Southern Baptist Convention and the United Methodist Church.

Houston is home to the Champion Rod and Gun Club and the Independence Heights Residential Historic District as well as Hermann Park and Hennessey Park. Shopping centers in the area include Windsor Plaza Shopping Center, Meyerland Plaza Shopping Center and Meyerland Shopping Center. Visitors to Houston can choose from Capital Inn, Bradford Homesuites - Houston Galleria and Best Western Fountainview Inn and Suites for temporary stays in the area.