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Career and Education Opportunities for Secretaries in El Paso, Texas

There is a wide variety of career and education opportunities for secretaries in the El Paso, Texas area. About 188,550 people are currently employed as secretaries in Texas. By 2016, this is expected to grow by 11% to 209,570 people employed. This is better than the nation as a whole, where employment opportunities for secretaries are expected to grow by about 4.6%. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

The income of a secretary is about $12 per hour or $26,050 per year on average in Texas. In the U.S. as a whole, their income is about $13 hourly or $29,050 yearly on average. Compared with people working in the overall category of Secretarial, people working as secretaries in Texas earn less. They earn less than people working in the overall category of Secretarial nationally.

There are six schools within twenty-five miles of El Paso where you can study to be a secretary, among seventeen schools of higher education total in the El Paso area. Secretaries usually hold a high school diploma or GED, so it will take only a short time to learn to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in El Paso include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

El Paso Community College - El Paso, TX

El Paso Community College, 919 Hunter Drive, El Paso, TX 79915-1908. El Paso Community College is a large college located in El Paso, Texas. It is a public school with primarily 2-year programs and has 25,833 students. El Paso Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated seventeen and ten students respectively in 2008.

Southwest Career Institute - El Paso, TX

Southwest Career Institute, 1414 Geronimo, El Paso, TX 79925. Southwest Career Institute is a small school located in El Paso, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 350 students. Southwest Career Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated fifteen students in 2008.

International Business College - El Paso, TX

International Business College, 5700 Cromo, El Paso, TX 79912. International Business College is a small college located in El Paso, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 421 students. International Business College has a less than one year program in Administrative Assistant and Secretarial Science which graduated thirteen students in 2008.

Computer Career Center - El Paso, TX

Computer Career Center, 6101 Montana Ave, El Paso, TX 79925-2021. Computer Career Center is a small school located in El Paso, Texas. It is a private for-profit school with primarily 2-year programs and has 303 students. Computer Career Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated thirty-eight students in 2008.

New Mexico State University-Dona Ana - Las Cruces, NM

New Mexico State University-Dona Ana, 3400 S Espina, Las Cruces, NM 88003-8001. New Mexico State University-Dona Ana is a medium sized university located in Las Cruces, New Mexico. It is a public school with primarily 2-year programs and has 8,336 students. New Mexico State University-Dona Ana has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated fifteen and twenty-seven students respectively in 2008.

International Business College - El Paso, TX

International Business College, 1155 N Zaragosa Rd Suite 100, El Paso, TX 79907. International Business College is a small college located in El Paso, Texas. It is a private for-profit school with primarily 2-year programs and has 425 students. International Business College has a less than one year program in Administrative Assistant and Secretarial Science which graduated fourteen students in 2008.

LOCATION INFORMATION: El Paso, Texas

El Paso, Texas
El Paso, Texas photo by Camerafiend

El Paso is situated in El Paso County, Texas. It has a population of over 613,190, which has grown by 8.8% over the last ten years. The cost of living index in El Paso, 80, is well below the national average. New single-family homes in El Paso are priced at $150,600 on average, which is well below the state average. In 2008, 2,521 new homes were built in El Paso, down from 2,666 the previous year.

The three big industries for women in El Paso are educational services, health care, and accommodation and food services. For men, it is construction, educational services, and public administration. The average travel time to work is about 22 minutes. More than 18.3% of El Paso residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 6.2%, is lower than the state average.

The unemployment rate in El Paso is 8.7%, which is greater than Texas's average of 8.1%.

The percentage of El Paso residents that are affiliated with a religious congregation, 63.4%, is more than both the national and state average. Pentecostal Holiness Church, El Divino Redentor United Methodist Church and El Paso Catholic Church are some of the churches located in El Paso. The most common religious groups are the Catholic Church, the Southern Baptist Convention and the United Methodist Church.

El Paso is home to the Wyler Aerial Tramway and the Old Fort Bliss as well as Travis White Park and Feather Lake Wildlife Refuge. Shopping centers in the area include Las Palmas Shopping Center, NorthPark Shopping Center and Cielo Vista Shopping Center. Visitors to El Paso can choose from Holiday Inn El Paso, Best Western Airport Inn and Allstate Motel for temporary stays in the area.