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Career and Education Opportunities for Secretaries in Nashville-Davidson, Tennessee

There is a wide variety of career and education opportunities for secretaries in the Nashville-Davidson, Tennessee area. About 35,000 people are currently employed as secretaries in Tennessee. By 2016, this is expected to grow 2% to 35,830 people employed. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn about $12 per hour or $25,530 yearly on average in Tennessee and about $13 hourly or $29,050 annually on average nationally. Secretaries earn less than people working in the category of Secretarial generally in Tennessee and less than people in the Secretarial category nationally.

There are fifty schools of higher education in the Nashville-Davidson area, including four within twenty-five miles of Nashville-Davidson where you can get a degree to start your career as a secretary. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Nashville-Davidson include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Nashville State Technical Community College - Nashville, TN

Nashville State Technical Community College, 120 White Bridge Rd, Nashville, TN 37209-4515. Nashville State Technical Community College is a medium sized college located in Nashville, Tennessee. It is a public school with primarily 2-year programs. It has 7,716 students and an admission rate of 71%. Nashville State Technical Community College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated thirty-seven students in 2008.

National College of Business and Technology-Nashville - Nashville, TN

National College of Business and Technology-Nashville, 3748 Nolensville Pk, Nashville, TN 37211. National College of Business and Technology-Nashville is a small college located in Nashville, Tennessee. It is a private for-profit school with primarily 2-year programs and has 1,353 students. National College of Business and Technology-Nashville has an associate's degree program in Administrative Assistant and Secretarial Science which graduated five students in 2008.

Nossi College of Art - Goodlettsville, TN

Nossi College of Art, 907 Rivergate Pky Bldg E6, Goodlettsville, TN 37072-9928. Nossi College of Art is a small college located in Goodlettsville, Tennessee. It is a private for-profit school with primarily 4-year or above programs. It has 405 students and an admission rate of 76%. Nossi College of Art has an associate's degree program in Administrative Assistant and Secretarial Science.

Volunteer State Community College - Gallatin, TN

Volunteer State Community College, 1480 Nashville Pike, Gallatin, TN 37066-3188. Volunteer State Community College is a medium sized college located in Gallatin, Tennessee. It is a public school with primarily 2-year programs. It has 7,241 students and an admission rate of 100%. Volunteer State Community College has a one to two year program in Administrative Assistant and Secretarial Science which graduated six students in 2008.

LOCATION INFORMATION: Nashville-Davidson, Tennessee

Nashville-Davidson, Tennessee
Nashville-Davidson, Tennessee photo by Kaldari

Nashville-Davidson is located in Williamson County, Tennessee. It has a population of over 596,462, which has grown by 9.3% over the last ten years. The cost of living index in Nashville-Davidson, 86, is well below the national average. New single-family homes in Nashville-Davidson are priced at $196,100 on average, which is well above the state average. In 2008, 1,483 new homes were constructed in Nashville-Davidson, down from 3,070 the previous year.

The three big industries for women in Nashville-Davidson are health care, educational services, and accommodation and food services. For men, it is construction, health care, and professional, scientific, and technical services. The average travel time to work is about 23 minutes. More than 29.7% of Nashville-Davidson residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 10.0%, is higher than the state average.

The percentage of Nashville-Davidson residents that are affiliated with a religious congregation, 55.2%, is more than both the national and state average. The most common religious groups are the Southern Baptist Convention, the Catholic Church and the United Methodist Church.