Career and Education Opportunities for File Clerks in Rapid City, South Dakota
File clerk career and educational opportunities abound in Rapid City, South Dakota. There are currently 250 jobs for file clerks in South Dakota and this is projected to shrink 27% to about 190 jobs by 2016. This is not quite as good as the nation as a whole, where employment opportunities for file clerks are expected to shrink by about 23.4%. In general, file clerks file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used.
The income of a file clerk is about $10 hourly or $21,820 annually on average in South Dakota. In the U.S. as a whole, their income is about $11 hourly or $23,800 per year on average. Incomes for file clerks are not quite as good as in the overall category of Clerical in South Dakota, and not quite as good as the overall Clerical category nationally.
There is one school within twenty-five miles of Rapid City where you can study to be a file clerk, among six schools of higher education total in the Rapid City area. The most common level of education for file clerks is a high school diploma or GED. It will take only a short time to learn to be a file clerk if you already have a high school diploma.
CAREER DESCRIPTION: File Clerk
In general, file clerks file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. They also locate and remove material from file when requested.
File clerks place materials into storage receptacles, such as file cabinets or drawers, in line with classification and identification data. They also answer questions about archives and files. Equally important, file clerks have to add new material to file archives, and develop new archives as needed. They are often called upon to perform general office duties such as typing, operating office machines, and sorting mail. They are expected to eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage in line with file maintenance guidelines and/or legal requirements. Finally, file clerks keep archives of materials filed or removed, using logbooks or computers.
Every day, file clerks are expected to be able to read and understand documents and reports. They need to prioritize information for further consideration. It is also important that they organize information in a variety of ways.
It is important for file clerks to perform periodic inspections of materials or files in order to insure correct placement and proper condition. They are often called upon to assign and record or stamp identification numbers or codes so as to index materials for filing. They also gather materials to be filed from departments and employees. They are sometimes expected to track materials removed from files in order to insure that borrowed files are returned. Somewhat less frequently, file clerks are also expected to perform general office duties such as typing, operating office machines, and sorting mail.
File clerks sometimes are asked to layout forms pertaining to filing systems. They also have to be able to sort or classify data in line with guidelines such as content or chronological, alphabetical, or numerical order and operate mechanized files that rotate to bring needed archives to a particular location. And finally, they sometimes have to find and retrieve data from files in response to requests from authorized users.
Like many other jobs, file clerks must be thorough and dependable and be able to work independently and make decisions on their own.
Similar jobs with educational opportunities in Rapid City include:
- Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
- Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
- Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
- Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
- License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
- Mail Clerk. Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time stamp, open, and route incoming mail; and address, seal, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms.
- Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
- Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
- Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
- Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
- Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
- Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
- Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.
EDUCATIONAL OPPORTUNITIES: File Clerk Training
Western Dakota Technical Institute - Rapid City, SD
Western Dakota Technical Institute, 800 Mickelson Dr, Rapid City, SD 57703-4018. Western Dakota Technical Institute is a small school located in Rapid City, South Dakota. It is a public school with primarily 2-year programs. It has 959 students and an admission rate of 97%. Western Dakota Technical Institute has a one to two year program in General Office Occupations and Clerical Services.
LOCATION INFORMATION: Rapid City, South Dakota
Rapid City is situated in Pennington County, South Dakota. It has a population of over 65,491, which has grown by 9.9% over the last ten years. The cost of living index in Rapid City, 84, is well below the national average. New single-family homes in Rapid City are priced at $147,700 on average, which is near the state average. In 2008, one hundred ninety-eight new homes were constructed in Rapid City, down from two hundred fifty-three the previous year.
The three big industries for women in Rapid City are health care, educational services, and accommodation and food services. For men, it is construction, accommodation and food services, and public administration. The average commute to work is about 16 minutes. More than 26.7% of Rapid City residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 8.8%, is higher than the state average.
The unemployment rate in Rapid City is 5.7%, which is greater than South Dakota's average of 4.5%.
The percentage of Rapid City residents that are affiliated with a religious congregation, 62.8%, is more than the national average but less than the state average. The most common religious groups are the Catholic Church, the Evangelical Lutheran Church in America and the Lutheran Church.
Rapid City is home to the Lazy J RV Park and Campground and the Pioneer Museum as well as College Park and Dinosaur Park. Shopping malls in the area include Haines Station Shopping Center, Baken Park Shopping Center and Baken Park Shopping Center. Visitors to Rapid City can choose from Lazy U Motel, Stardust Motel and Motel Town House for temporary stays in the area.