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Career and Education Opportunities for Administrative Assistants in Providence, Rhode Island

There are many career and education opportunities for administrative assistants in the Providence, Rhode Island area. Currently, 3,820 people work as administrative assistants in Rhode Island. This is expected to grow 11% to 4,240 people by 2016. This is not quite as good as the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Administrative assistants earn about $21 hourly or $43,940 annually on average in Rhode Island and about $19 hourly or $40,030 annually on average nationally. Earnings for administrative assistants are better than earnings in the general category of Secretarial in Rhode Island and better than general Secretarial category earnings nationally.

There are eight schools within twenty-five miles of Providence where you can study to be an administrative assistant, among fifty-five schools of higher education total in the Providence area. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Providence include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Production Planner. Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Duties include reviewing and distributing production, work, and shipment schedules; conferring with department supervisors to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, and production problems.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Lincoln Technical Institute - Brockton, MA

Lincoln Technical Institute, 375 Westgate Drive, Brockton, MA 02301-1818. Lincoln Technical Institute is a small school located in Brockton, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs and has 181 students. Lincoln Technical Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated 109 students in 2008.

Community College of Rhode Island - Warwick, RI

Community College of Rhode Island, 400 East Ave, Warwick, RI 02886-1807. Community College of Rhode Island is a large college located in Warwick, Rhode Island. It is a public school with primarily 2-year programs and has 17,612 students. Community College of Rhode Island has 3 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 10 students in 2008.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated zero and eleven students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree.

Massasoit Community College - Brockton, MA

Massasoit Community College, One Massasoit Boulevard, Brockton, MA 02302-3996. Massasoit Community College is a medium sized college located in Brockton, Massachusetts. It is a public school with primarily 2-year programs and has 7,394 students. Massasoit Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and two students respectively in 2008.

Sawyer School - Pawtucket, RI

Sawyer School, 101 Main St, Pawtucket, RI 02860. Sawyer School is a small school located in Pawtucket, Rhode Island. It is a private for-profit school with primarily less-than 2-year programs and has 800 students. Sawyer School has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated 184 students in 2008.

Three Rivers Community College - Norwich, CT

Three Rivers Community College, 574 New London Turnpike, Norwich, CT 06360. Three Rivers Community College is a small college located in Norwich, Connecticut. It is a public school with primarily 2-year programs and has 4,025 students. Three Rivers Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and five students respectively in 2008.

Quinebaug Valley Community College - Danielson, CT

Quinebaug Valley Community College, 742 Upper Maple St, Danielson, CT 06239-1436. Quinebaug Valley Community College is a small college located in Danielson, Connecticut. It is a public school with primarily 2-year programs and has 1,898 students. Quinebaug Valley Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated nine and one students respectively in 2008.

Sullivan and Cogliano Training Center - Brockton, MA

Sullivan and Cogliano Training Center, 365 Westgate Drive, Brockton, MA 02301-1822. Sullivan and Cogliano Training Center is a small school located in Brockton, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs and has 547 students. Sullivan and Cogliano Training Center has a less than one year program in Executive Assistant/Executive Secretary which graduated six students in 2008.

Gibbs College - Cranston, RI

Gibbs College, 85 Garfield Ave, Cranston, RI 02920. Gibbs College is a small college located in Cranston, Rhode Island. It is a private for-profit school with primarily 2-year programs and has 306 students. Gibbs College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 23 students in 2008.
  • Executive Assistant/Executive Secretary, one to two year and associate's degree which graduated four and twenty-three students respectively in 2008.

LOCATION INFORMATION: Providence, Rhode Island

Providence, Rhode Island
Providence, Rhode Island photo by Flickr_upload_bot

Providence is situated in Providence County, Rhode Island. It has a population of over 171,557, which has shrunk by 1.2% over the last ten years. The cost of living index in Providence, 105, is above the national average. New single-family homes in Providence are valued at $75,900 on average, which is far less than the state average. In 2008, seventeen new homes were constructed in Providence, down from forty-seven the previous year.

The three most popular industries for women in Providence are educational services, health care, and miscellaneous manufacturing. For men, it is educational services, accommodation and food services, and miscellaneous manufacturing. The average travel time to work is about 20 minutes. More than 24.4% of Providence residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 11.3%, is higher than the state average.

The unemployment rate in Providence is 14.5%, which is greater than Rhode Island's average of 12.2%.

The percentage of Providence residents that are affiliated with a religious congregation, 63.6%, is more than both the national and state average. United Pentecostal Church, United Presbyterian Church and Providence Assembly of God Church are some of the churches located in Providence. The most common religious groups are the Catholic Church, the American Baptist Churches in the USA and the Episcopal Church.

Providence is home to the Fall River Iron Works and the Broadway-Armory Historic District as well as Burnside Park and Customhouse Historic District. Shopping malls in the area include Silver Lake Plaza Shopping Center, Shopperstown Shopping Center and Corliss Landing Shopping Center. Visitors to Providence can choose from Historic Jacob Hill Farm Bed and Breakfast Inn, Agora Restaurant & Bar and Old Court Bed & Breakfast for temporary stays in the area.