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Career and Education Opportunities for Administrative Assistants in Pittsburgh, Pennsylvania

Administrative assistants can find many career and educational opportunities in the Pittsburgh, Pennsylvania area. About 41,250 people are currently employed as administrative assistants in Pennsylvania. By 2016, this is expected to grow by 7% to about 44,100 people employed. This is not quite as good as the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $18 per hour or $38,950 annually on average in Pennsylvania and about $19 per hour or $40,030 per year on average in the U.S. as a whole. Incomes for administrative assistants are better than in the overall category of Secretarial in Pennsylvania, and better than the overall Secretarial category nationally.

There are thirteen schools within twenty-five miles of Pittsburgh where you can study to be an administrative assistant, among eighty-three schools of higher education total in the Pittsburgh area. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time training to become an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Pittsburgh include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Bradford School - Pittsburgh, PA

Bradford School, 125 West Station Square Drive, Suite 129, Pittsburgh, PA 15219. Bradford School is a small school located in Pittsburgh, Pennsylvania. It is a private for-profit school with primarily 2-year programs. It has 583 students and an admission rate of 95%. Bradford School has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and twenty-two students respectively in 2008.

Career Training Academy - New Kensington, PA

Career Training Academy, 950 5th Ave, New Kensington, PA 15068-6308. Career Training Academy is a small school located in New Kensington, Pennsylvania. It is a private for-profit school with primarily 2-year programs and has 60 students. Career Training Academy has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary.

Kaplan Career Institute-ICM Campus - Pittsburgh, PA

Kaplan Career Institute-ICM Campus, 10-14 Wood St, Pittsburgh, PA 15222. Kaplan Career Institute-ICM Campus is a small school located in Pittsburgh, Pennsylvania. It is a private for-profit school with primarily 2-year programs and has 893 students. Kaplan Career Institute-ICM Campus has an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary which graduated eleven students in 2008.

Newport Business Institute - Lower Burrell, PA

Newport Business Institute, 945 Greensburg Rd, Lower Burrell, PA 15068. Newport Business Institute is a small school located in Lower Burrell, Pennsylvania. It is a private for-profit school with primarily 2-year programs and has 66 students. Newport Business Institute has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year which graduated 12 students in 2008.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated one and three students respectively in 2008.

Penn Commercial Inc - Washington, PA

Penn Commercial Inc, 242 Oak Spring Road, Washington, PA 15301. Penn Commercial Inc is a small school located in Washington, Pennsylvania. It is a private for-profit school with primarily 2-year programs. It has 382 students and an admission rate of 62%. Penn Commercial Inc has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 4 students in 2008.
  • Administrative Assistant and Secretarial Science, associate's degree.

Bidwell Training Center Inc - Pittsburgh, PA

Bidwell Training Center Inc, 1815 Metropolitan St, Pittsburgh, PA 15233. Bidwell Training Center Inc is a small school located in Pittsburgh, Pennsylvania. It is a private not-for-profit school with primarily 2-year programs. It has 150 students and an admission rate of 79%. Bidwell Training Center Inc has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary.

Sanford-Brown Institute - Pittsburgh, PA

Sanford-Brown Institute, 421 Seventh Avenue, Pittsburgh, PA 15219-1907. Sanford-Brown Institute is a small school located in Pittsburgh, Pennsylvania. It is a private for-profit school with primarily 2-year programs and has 838 students. Sanford-Brown Institute has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated two students in 2008.

Douglas Education Center - Monessen, PA

Douglas Education Center, 130 7th St, Monessen, PA 15062. Douglas Education Center is a small school located in Monessen, Pennsylvania. It is a private for-profit school with primarily 2-year programs and has 222 students. Douglas Education Center has a one to two year program in Executive Assistant/Executive Secretary which graduated three students in 2008.

Westmoreland County Community College - Youngwood, PA

Westmoreland County Community College, 145 Pavilion Lane, Youngwood, PA 15697-1895. Westmoreland County Community College is a medium sized college located in Youngwood, Pennsylvania. It is a public school with primarily 2-year programs and has 5,512 students. Westmoreland County Community College has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, less than one year and one to two year which graduated one and five students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 8 students in 2008.

West Virginia Business College-Wheeling - Wheeling, WV

West Virginia Business College-Wheeling, 1052 Main St, Wheeling, WV 26003. West Virginia Business College-Wheeling is a small college located in Wheeling, West Virginia. It is a private for-profit school with primarily 2-year programs and has 60 students. West Virginia Business College-Wheeling has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated sixteen and thirty-three students respectively in 2008.
  • Executive Assistant/Executive Secretary, one to two year and associate's degree which graduated one and one students respectively in 2008.

Community College of Beaver County - Monaca, PA

Community College of Beaver County, One Campus Drive, Monaca, PA 15061-2588. Community College of Beaver County is a small college located in Monaca, Pennsylvania. It is a public school with primarily 2-year programs and has 2,695 students. Community College of Beaver County has 3 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated two and zero students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree.

Everest Institute-Pittsburgh - Pittsburgh, PA

Everest Institute-Pittsburgh, 100 Forbes Ave, Suite 1200, Pittsburgh, PA 15222-1320. Everest Institute-Pittsburgh is a small school located in Pittsburgh, Pennsylvania. It is a private for-profit school with primarily 2-year programs. It has 368 students and an admission rate of 70%. Everest Institute-Pittsburgh has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 4 students in 2008.
  • Administrative Assistant and Secretarial Science, associate's degree which graduated 2 students in 2008.

West Virginia Northern Community College - Wheeling, WV

West Virginia Northern Community College, 1704 Market St., Wheeling, WV 26003-3699. West Virginia Northern Community College is a small college located in Wheeling, West Virginia. It is a public school with primarily 2-year programs and has 2,924 students. West Virginia Northern Community College has a one to two year program in Administrative Assistant and Secretarial Science which graduated three students in 2008.

LOCATION INFORMATION: Pittsburgh, Pennsylvania

Pittsburgh, Pennsylvania
Pittsburgh, Pennsylvania photo by Conk 9

Pittsburgh is located in Allegheny County, Pennsylvania. It has a population of over 310,037, which has shrunk by 7.3% over the last ten years. The cost of living index in Pittsburgh, 86, is well below the national average. New single-family homes in Pittsburgh cost $196,700 on average, which is far greater than the state average. In 2008, one hundred eighty-five new homes were built in Pittsburgh, up from one hundred seventeen the previous year.

The three most popular industries for women in Pittsburgh are health care, educational services, and finance and insurance. For men, it is educational services, health care, and accommodation and food services. The average travel time to work is about 23 minutes. More than 26.2% of Pittsburgh residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 12.5%, is higher than the state average.

The unemployment rate in Pittsburgh is 7.8%, which is less than Pennsylvania's average of 8.4%.

The percentage of Pittsburgh residents that are affiliated with a religious congregation, 71.8%, is more than both the national and state average. Saint Pauls Cathedral, Saint Patrick Roman Cathlic Church and Saint Nicholas Greek Orthodox Church are some of the churches located in Pittsburgh. The largest religious groups are the Catholic Church, the Presbyterian Church (USA) and the United Methodist Church.

Pittsburgh is home to the Mount Washington Overlook and the Golden Triangle as well as Magee Playground and Kennard Playground. Shopping centers in the area include Shadyside Shopping Center and Allegheny Center Mall. Visitors to Pittsburgh can choose from Best Western University Center, Avalon Motel and Four Points By Sheraton Pittsburgh Airport for temporary stays in the area.