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Career and Education Opportunities for Municipal Clerks in Pittsburgh, Pennsylvania

Municipal clerks can find many career and educational opportunities in the Pittsburgh, Pennsylvania area. About 2,100 people are currently employed as municipal clerks in Pennsylvania. By 2016, this is expected to grow 4% to 2,150 people employed. This is not quite as good as the national trend for municipal clerks, which sees this job pool growing by about 8.2% over the next eight years. Municipal clerks generally draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

A person working as a municipal clerk can expect to earn about $15 hourly or $31,260 per year on average in Pennsylvania and about $15 hourly or $33,200 annually on average in the U.S. as a whole. Compared with people working in the overall category of Clerical, people working as municipal clerks in Pennsylvania earn more. They earn more than people working in the overall category of Clerical nationally.

The Pittsburgh area is home to eighty-three schools of higher education, including one within twenty-five miles of Pittsburgh where you can get a degree as a municipal clerk. Given that the most common education level for municipal clerks is a high school diploma or GED, you can expect to spend only a short time training to become a municipal clerk if you already have a high school diploma.

CAREER DESCRIPTION: Municipal Clerk

Municipal Clerk video from the State of New Jersey Dept. of Labor and Workforce Development

In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Municipal clerks record and edit the minutes of meetings and distribute to appropriate officials and staff members. They also research data in the municipal archives upon request of public officials and private citizens. Equally important, municipal clerks have to respond to requests for data from the public and state and federal legislative offices. They are often called upon to perform general office duties, such as taking and transcribing dictation, typing and proofreading correspondence, distributing and filing official forms, and scheduling appointments. They are expected to issue public notification of all official efforts and meetings. Finally, municipal clerks formulate and direct the maintenance and computerization of all municipal documents.

Every day, municipal clerks are expected to be able to articulate ideas and problems. They need to listen to and understand others in meetings. It is also important that they read and understand documents and reports.

It is important for municipal clerks to ready meeting agendas and packets of related data. They are often called upon to perform budgeting duties, including assisting in budget preparation and budget administration. They also ready ordinances and proclamations so that they can be executed and distributed. They are sometimes expected to direct and maintain office tracking systems for correspondence and follow-up actions. Somewhat less frequently, municipal clerks are also expected to process claims against the municipality, maintaining files and log of claims, and direct claim response and handling with municipal claims administrators.

They also have to be able to furnish assistance to persons with disabilities in reaching less accessible areas of municipal facilities and maintain and update documents. And finally, they sometimes have to formulate and direct the maintenance and computerization of all municipal documents.

Like many other jobs, municipal clerks must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Pittsburgh include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Broker Assistant. Perform clerical duties involving the purchase or sale of securities. Duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, tracking stock price fluctuations, computing equity, and keeping records of daily transactions and holdings.
  • Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
  • Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
  • Credit Investigator. Investigate history and credit standing of individuals or business establishments applying for credit. Telephone or write to credit departments of business and service establishments to obtain information about applicant's credit standing.
  • File Clerk. File correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
  • License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
  • Payroll Bookkeeper. Compile and post employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions. May prepare paychecks.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
  • Statement Clerk. Prepare and distribute bank statements to customers, answer inquiries, and reconcile discrepancies in records and accounts.
  • Statistical Clerk. Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks.
  • Store Clerk. Receive, store, and issue sales floor merchandise. Stock shelves, racks, and tables with merchandise and arrange merchandise displays to attract customers. May periodically take physical count of stock or check and mark merchandise.
  • Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.

EDUCATIONAL OPPORTUNITIES: Municipal Clerk Training

Newport Business Institute - Lower Burrell, PA

Newport Business Institute, 945 Greensburg Rd, Lower Burrell, PA 15068. Newport Business Institute is a small school located in Lower Burrell, Pennsylvania. It is a private for-profit school with primarily 2-year programs and has 66 students. Newport Business Institute has a one to two year program in General Office Occupations and Clerical Services.

LOCATION INFORMATION: Pittsburgh, Pennsylvania

Pittsburgh, Pennsylvania
Pittsburgh, Pennsylvania photo by Conk 9

Pittsburgh is located in Allegheny County, Pennsylvania. It has a population of over 310,037, which has shrunk by 7.3% over the last ten years. The cost of living index in Pittsburgh, 86, is well below the national average. New single-family homes in Pittsburgh cost $196,700 on average, which is far greater than the state average. In 2008, one hundred eighty-five new homes were built in Pittsburgh, up from one hundred seventeen the previous year.

The three most popular industries for women in Pittsburgh are health care, educational services, and finance and insurance. For men, it is educational services, health care, and accommodation and food services. The average travel time to work is about 23 minutes. More than 26.2% of Pittsburgh residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 12.5%, is higher than the state average.

The unemployment rate in Pittsburgh is 7.8%, which is less than Pennsylvania's average of 8.4%.

The percentage of Pittsburgh residents that are affiliated with a religious congregation, 71.8%, is more than both the national and state average. Saint Pauls Cathedral, Saint Patrick Roman Cathlic Church and Saint Nicholas Greek Orthodox Church are some of the churches located in Pittsburgh. The largest religious groups are the Catholic Church, the Presbyterian Church (USA) and the United Methodist Church.

Pittsburgh is home to the Mount Washington Overlook and the Golden Triangle as well as Magee Playground and Kennard Playground. Shopping centers in the area include Shadyside Shopping Center and Allegheny Center Mall. Visitors to Pittsburgh can choose from Best Western University Center, Avalon Motel and Four Points By Sheraton Pittsburgh Airport for temporary stays in the area.