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Career and Education Opportunities for Secretaries in Philadelphia, Pennsylvania

There is a wide variety of career and education opportunities for secretaries in the Philadelphia, Pennsylvania area. About 90,850 people are currently employed as secretaries in Pennsylvania. By 2016, this is expected to shrink by 7% to 84,950 people employed. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

The income of a secretary is about $13 hourly or $28,180 yearly on average in Pennsylvania. In the U.S. as a whole, their income is about $13 hourly or $29,050 per year on average. Secretaries earn less than people working in the category of Secretarial generally in Pennsylvania and less than people in the Secretarial category nationally.

There are 156 schools of higher education in the Philadelphia area, including eleven within twenty-five miles of Philadelphia where you can get a degree to start your career as a secretary. The most common level of education for secretaries is a high school diploma or GED. You can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Philadelphia include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Camden County College - Blackwood, NJ

Camden County College, College Drive, Blackwood, NJ 08012. Camden County College is a large college located in Blackwood, New Jersey. It is a public school with primarily 2-year programs and has 14,951 students. Camden County College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and five students respectively in 2008.

Delaware Technical and Community College-Stanton-Wilmington - Newark, DE

Delaware Technical and Community College-Stanton-Wilmington, 400 Stanton-Christiana Rd, Newark, DE 19702. Delaware Technical and Community College-Stanton-Wilmington is a medium sized college located in Newark, Delaware. It is a public school with primarily 2-year programs and has 7,460 students. Delaware Technical and Community College-Stanton-Wilmington has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science.

Mercer County Community College - West Windsor, NJ

Mercer County Community College, 1200 Old Trenton Rd, West Windsor, NJ 08550-3407. Mercer County Community College is a medium sized college located in West Windsor, New Jersey. It is a public school with primarily 2-year programs and has 9,120 students. Mercer County Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and ten students respectively in 2008.

Harris School of Business-Cherry Hill Campus - Cherry Hill, NJ

Harris School of Business-Cherry Hill Campus, One Cherry Hill, One Mall Drive Ste.700, Cherry Hill, NJ 08002. Harris School of Business-Cherry Hill Campus is a small school located in Cherry Hill, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 298 students. Harris School of Business-Cherry Hill Campus has a one to two year program in Administrative Assistant and Secretarial Science which graduated twenty-five students in 2008.

Delaware County Community College - Media, PA

Delaware County Community College, 901 S Media Line Rd, Media, PA 19063-1094. Delaware County Community College is a large college located in Media, Pennsylvania. It is a public school with primarily 2-year programs and has 11,109 students. Delaware County Community College has a less than one year program in Administrative Assistant and Secretarial Science.

Prism Career Institute - Cherry Hill, NJ

Prism Career Institute, 3 Executive Campus Rt 70, Cherry Hill, NJ 08002. Prism Career Institute is a small school located in Cherry Hill, New Jersey. It is a private for-profit school with primarily less-than 2-year programs. It has 143 students and an admission rate of 68%. Prism Career Institute has a less than one year program in Administrative Assistant and Secretarial Science.

Prism Career Institute - Philadelphia, PA

Prism Career Institute, 8040 Roosevelt Boulevard, Philadelphia, PA 19152. Prism Career Institute is a small school located in Philadelphia, Pennsylvania. It is a private for-profit school with primarily less-than 2-year programs. It has 100 students and an admission rate of 58%. Prism Career Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated eight students in 2008.

Gloucester County College - Sewell, NJ

Gloucester County College, 1400 Tanyard Road, Sewell, NJ 08080. Gloucester County College is a medium sized college located in Sewell, New Jersey. It is a public school with primarily 2-year programs and has 6,135 students. Gloucester County College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and seven students respectively in 2008.

Montgomery County Community College-Central Campus - Blue Bell, PA

Montgomery County Community College-Central Campus, 340 Dekalb Pike, Blue Bell, PA 19422-0796. Montgomery County Community College-Central Campus is a medium sized college located in Blue Bell, Pennsylvania. It is a public school with primarily 2-year programs and has 9,641 students. Montgomery County Community College-Central Campus has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated five and one students respectively in 2008.

Lincoln Technical Institute - Philadelphia, PA

Lincoln Technical Institute, 3600 Market St, Philadelphia, PA 19104. Lincoln Technical Institute is a small school located in Philadelphia, Pennsylvania. It is a private for-profit school with primarily 2-year programs. It has 646 students and an admission rate of 70%. Lincoln Technical Institute has a one to two year program in Administrative Assistant and Secretarial Science which graduated 109 students in 2008.

Salem Community College - Carneys Point, NJ

Salem Community College, 460 Hollywood Avenue, Carneys Point, NJ 08069-2799. Salem Community College is a small college located in Carneys Point, New Jersey. It is a public school with primarily 2-year programs and has 1,305 students. Salem Community College has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

LOCATION INFORMATION: Philadelphia, Pennsylvania

Philadelphia, Pennsylvania
Philadelphia, Pennsylvania photo by Apollo1758

Philadelphia is located in Philadelphia County, Pennsylvania. It has a population of over 1,447,395, which has shrunk by 4.6% in the past ten years. The cost of living index in Philadelphia, 102, is near the national average. New single-family homes in Philadelphia cost $212,900 on average, which is far greater than the state average. In 2008, five hundred forty-five new homes were constructed in Philadelphia, down from five hundred ninety-one the previous year.

The top three industries for women in Philadelphia are health care, educational services, and professional, scientific, and technical services. For men, it is construction, educational services, and health care. The average travel time to work is about 32 minutes. More than 17.9% of Philadelphia residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 7.5%, is lower than the state average.

The percentage of Philadelphia residents that are affiliated with a religious congregation, 53.4%, is more than the national average but less than the state average. Boulevard Church, Mount Herman Church and Saint Michael Mission Center are all churches located in Philadelphia. The most prominent religious groups are the Catholic Church, the American Baptist Churches in the USA and the Muslim Estimate.

Philadelphia is home to the Five Points and the Academy Gardens as well as Durham Park and Cloverly Park. Shopping malls in the area include Roosevelt Mall, Andorra Shopping Center and Red Lion Shopping Center. Visitors to Philadelphia can choose from Comfort Inn, Concordia Worldwide Hotel Reservations and Embassy Suites for temporary stays in the area.