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Career and Education Opportunities for Administrative Assistants in Philadelphia, Pennsylvania

If you want to be an administrative assistant, the Philadelphia, Pennsylvania area offers many opportunities both for education and employment. There are currently 41,250 jobs for administrative assistants in Pennsylvania and this is projected to grow by 7% to about 44,100 jobs by 2016. This is not quite as good as the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Income for administrative assistants is about $18 hourly or $38,950 annually on average in Pennsylvania. Nationally, their income is about $19 per hour or $40,030 annually. Compared with people working in the overall category of Secretarial, people working as administrative assistants in Pennsylvania earn more. They earn more than people working in the overall category of Secretarial nationally.

There are 156 schools of higher education in the Philadelphia area, including twenty within twenty-five miles of Philadelphia where you can get a degree to start your career as an administrative assistant. Administrative assistants usually hold some college courses, so it will take a short time to learn to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Philadelphia include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Pennco Tech - Bristol, PA

Pennco Tech, 3815 Otter St, Bristol, PA 19007. Pennco Tech is a small school located in Bristol, Pennsylvania. It is a private for-profit school with primarily 2-year programs. It has 414 students and an admission rate of 90%. Pennco Tech has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-nine students in 2008.

Star Technical Institute-Upper Darby - Upper Darby, PA

Star Technical Institute-Upper Darby, 1570 Garrett Rd, Upper Darby, PA 19082. Star Technical Institute-Upper Darby is a small school located in Upper Darby, Pennsylvania. It is a private for-profit school with primarily less-than 2-year programs and has 97 students. Star Technical Institute-Upper Darby has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated eleven students in 2008.

Camden County College - Blackwood, NJ

Camden County College, College Drive, Blackwood, NJ 08012. Camden County College is a large college located in Blackwood, New Jersey. It is a public school with primarily 2-year programs and has 14,951 students. Camden County College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and five students respectively in 2008.

Pennco Tech - Blackwood, NJ

Pennco Tech, 99 Erial Road, Blackwood, NJ 08012. Pennco Tech is a small school located in Blackwood, New Jersey. It is a private for-profit school with primarily 2-year programs. It has 680 students and an admission rate of 88%. Pennco Tech has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated seventy-four students in 2008.

Mercer County Community College - West Windsor, NJ

Mercer County Community College, 1200 Old Trenton Rd, West Windsor, NJ 08550-3407. Mercer County Community College is a medium sized college located in West Windsor, New Jersey. It is a public school with primarily 2-year programs and has 9,120 students. Mercer County Community College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year which graduated 30 students in 2008.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated two and ten students respectively in 2008.

Harris School of Business-Cherry Hill Campus - Cherry Hill, NJ

Harris School of Business-Cherry Hill Campus, One Cherry Hill, One Mall Drive Ste.700, Cherry Hill, NJ 08002. Harris School of Business-Cherry Hill Campus is a small school located in Cherry Hill, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 298 students. Harris School of Business-Cherry Hill Campus has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year which graduated 42 students in 2008.
  • Administrative Assistant and Secretarial Science, one to two year which graduated 25 students in 2008.

Katharine Gibbs School - Norristown, PA

Katharine Gibbs School, 2501 Monroe Blvd, Norristown, PA 19403. Katharine Gibbs School is a small school located in Norristown, Pennsylvania. It is a private for-profit school with primarily 2-year programs. Katharine Gibbs School has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty-two students in 2008.

Montgomery County Community College-Central Campus - Blue Bell, PA

Montgomery County Community College-Central Campus, 340 Dekalb Pike, Blue Bell, PA 19422-0796. Montgomery County Community College-Central Campus is a medium sized college located in Blue Bell, Pennsylvania. It is a public school with primarily 2-year programs and has 9,641 students. Montgomery County Community College-Central Campus has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated five and one students respectively in 2008.

Delaware County Community College - Media, PA

Delaware County Community College, 901 S Media Line Rd, Media, PA 19063-1094. Delaware County Community College is a large college located in Media, Pennsylvania. It is a public school with primarily 2-year programs and has 11,109 students. Delaware County Community College has a less than one year program in Administrative Assistant and Secretarial Science.

DPT Business School - Philadelphia, PA

DPT Business School, 11000 Roosevelt Blvd Ste 200, Philadelphia, PA 19116-9695. DPT Business School is a small school located in Philadelphia, Pennsylvania. It is a private for-profit school with primarily less-than 2-year programs. It has 285 students and an admission rate of 89%. DPT Business School has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated 102 students in 2008.

Prism Career Institute - Cherry Hill, NJ

Prism Career Institute, 3 Executive Campus Rt 70, Cherry Hill, NJ 08002. Prism Career Institute is a small school located in Cherry Hill, New Jersey. It is a private for-profit school with primarily less-than 2-year programs. It has 143 students and an admission rate of 68%. Prism Career Institute has a less than one year program in Administrative Assistant and Secretarial Science.

Lincoln Technical Institute - Mount Laurel, NJ

Lincoln Technical Institute, 1000 Howard Blvd, Mount Laurel, NJ 08054. Lincoln Technical Institute is a small school located in Mount Laurel, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 215 students. Lincoln Technical Institute has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-seven students in 2008.

Prism Career Institute - Philadelphia, PA

Prism Career Institute, 8040 Roosevelt Boulevard, Philadelphia, PA 19152. Prism Career Institute is a small school located in Philadelphia, Pennsylvania. It is a private for-profit school with primarily less-than 2-year programs. It has 100 students and an admission rate of 58%. Prism Career Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated eight students in 2008.

Harris School of Business-Stratford - Stratford, NJ

Harris School of Business-Stratford, 43 S White Horse Pke, Stratford, NJ 08084. Harris School of Business-Stratford is a small school located in Stratford, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 128 students. Harris School of Business-Stratford has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-seven students in 2008.

Gloucester County College - Sewell, NJ

Gloucester County College, 1400 Tanyard Road, Sewell, NJ 08080. Gloucester County College is a medium sized college located in Sewell, New Jersey. It is a public school with primarily 2-year programs and has 6,135 students. Gloucester County College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and seven students respectively in 2008.

Antonelli Medical and Professional Institute - Pottstown, PA

Antonelli Medical and Professional Institute, 1700 Industrial Hwy, Lower Level, Pottstown, PA 19464. Antonelli Medical and Professional Institute is a small school located in Pottstown, Pennsylvania. It is a private for-profit school with primarily less-than 2-year programs. It has 99 students and an admission rate of 45%. Antonelli Medical and Professional Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated nine students in 2008.

Delaware Technical and Community College-Stanton-Wilmington - Newark, DE

Delaware Technical and Community College-Stanton-Wilmington, 400 Stanton-Christiana Rd, Newark, DE 19702. Delaware Technical and Community College-Stanton-Wilmington is a medium sized college located in Newark, Delaware. It is a public school with primarily 2-year programs and has 7,460 students. Delaware Technical and Community College-Stanton-Wilmington has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science.

Star Technical Institute-Philadelphia - Philadelphia, PA

Star Technical Institute-Philadelphia, 9121 Roosevelt Boulevard, Philadelphia, PA 19114. Star Technical Institute-Philadelphia is a small school located in Philadelphia, Pennsylvania. It is a private for-profit school with primarily less-than 2-year programs. Star Technical Institute-Philadelphia has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated fifty-four students in 2008.

Lincoln Technical Institute - Philadelphia, PA

Lincoln Technical Institute, 3600 Market St, Philadelphia, PA 19104. Lincoln Technical Institute is a small school located in Philadelphia, Pennsylvania. It is a private for-profit school with primarily 2-year programs. It has 646 students and an admission rate of 70%. Lincoln Technical Institute has a one to two year program in Administrative Assistant and Secretarial Science which graduated 109 students in 2008.

Salem Community College - Carneys Point, NJ

Salem Community College, 460 Hollywood Avenue, Carneys Point, NJ 08069-2799. Salem Community College is a small college located in Carneys Point, New Jersey. It is a public school with primarily 2-year programs and has 1,305 students. Salem Community College has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

LOCATION INFORMATION: Philadelphia, Pennsylvania

Philadelphia, Pennsylvania
Philadelphia, Pennsylvania photo by Apollo1758

Philadelphia is located in Philadelphia County, Pennsylvania. It has a population of over 1,447,395, which has shrunk by 4.6% in the past ten years. The cost of living index in Philadelphia, 102, is near the national average. New single-family homes in Philadelphia cost $212,900 on average, which is far greater than the state average. In 2008, five hundred forty-five new homes were constructed in Philadelphia, down from five hundred ninety-one the previous year.

The top three industries for women in Philadelphia are health care, educational services, and professional, scientific, and technical services. For men, it is construction, educational services, and health care. The average travel time to work is about 32 minutes. More than 17.9% of Philadelphia residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 7.5%, is lower than the state average.

The percentage of Philadelphia residents that are affiliated with a religious congregation, 53.4%, is more than the national average but less than the state average. Boulevard Church, Mount Herman Church and Saint Michael Mission Center are all churches located in Philadelphia. The most prominent religious groups are the Catholic Church, the American Baptist Churches in the USA and the Muslim Estimate.

Philadelphia is home to the Five Points and the Academy Gardens as well as Durham Park and Cloverly Park. Shopping malls in the area include Roosevelt Mall, Andorra Shopping Center and Red Lion Shopping Center. Visitors to Philadelphia can choose from Comfort Inn, Concordia Worldwide Hotel Reservations and Embassy Suites for temporary stays in the area.