Career and Education Opportunities for File Clerks in Oklahoma City, Oklahoma
If you want to be a file clerk, the Oklahoma City, Oklahoma area offers many opportunities both for education and employment. Currently, 2,720 people work as file clerks in Oklahoma. This is expected to shrink 44% to 1,540 people by 2016. This is not quite as good as the nation as a whole, where employment opportunities for file clerks are expected to shrink by about 23.4%. File clerks generally file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used.
File clerks earn approximately $9 hourly or $20,250 per year on average in Oklahoma. Nationally they average about $11 per hour or $23,800 annually. File clerks earn less than people working in the category of Clerical generally in Oklahoma and less than people in the Clerical category nationally.
The Oklahoma City area is home to forty-four schools of higher education, including two within twenty-five miles of Oklahoma City where you can get a degree as a file clerk. The most common level of education for file clerks is a high school diploma or GED. It will take only a short time to learn to be a file clerk if you already have a high school diploma.
CAREER DESCRIPTION: File Clerk
In general, file clerks file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. They also locate and remove material from file when requested.
File clerks place materials into storage receptacles, such as file cabinets or drawers, in line with classification and identification data. They also answer questions about archives and files. Equally important, file clerks have to add new material to file archives, and develop new archives as needed. They are often called upon to perform general office duties such as typing, operating office machines, and sorting mail. They are expected to eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage in line with file maintenance guidelines and/or legal requirements. Finally, file clerks keep archives of materials filed or removed, using logbooks or computers.
Every day, file clerks are expected to be able to read and understand documents and reports. They need to prioritize information for further consideration. It is also important that they organize information in a variety of ways.
It is important for file clerks to perform periodic inspections of materials or files in order to insure correct placement and proper condition. They are often called upon to assign and record or stamp identification numbers or codes so as to index materials for filing. They also gather materials to be filed from departments and employees. They are sometimes expected to track materials removed from files in order to insure that borrowed files are returned. Somewhat less frequently, file clerks are also expected to perform general office duties such as typing, operating office machines, and sorting mail.
File clerks sometimes are asked to layout forms pertaining to filing systems. They also have to be able to sort or classify data in line with guidelines such as content or chronological, alphabetical, or numerical order and operate mechanized files that rotate to bring needed archives to a particular location. And finally, they sometimes have to find and retrieve data from files in response to requests from authorized users.
Like many other jobs, file clerks must be thorough and dependable and be able to work independently and make decisions on their own.
Similar jobs with educational opportunities in Oklahoma City include:
- Broker Assistant. Perform clerical duties involving the purchase or sale of securities. Duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, tracking stock price fluctuations, computing equity, and keeping records of daily transactions and holdings.
- Computer Clerk. Operate data entry device.
- Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
- Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
- Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
- Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
- Library Clerk. Compile records, sort and shelve books, and issue and receive library materials such as pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
- License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
- Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
- Mail Clerk. Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time stamp, open, and route incoming mail; and address, seal, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms.
- Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
- Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
- Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
- Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
- Payroll Bookkeeper. Compile and post employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions. May prepare paychecks.
- Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
- Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
- Statistical Clerk. Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks.
- Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.
EDUCATIONAL OPPORTUNITIES: File Clerk Training
Oklahoma City Community College - Oklahoma City, OK
Oklahoma City Community College, 7777 S May Ave, Oklahoma City, OK 73159-9987. Oklahoma City Community College is a large college located in Oklahoma City, Oklahoma. It is a public school with primarily 2-year programs and has 12,550 students. Oklahoma City Community College has a less than one year program in General Office Occupations and Clerical Services which graduated four students in 2008.
Mid-Del Technology Center - Midwest City, OK
Mid-Del Technology Center, 1621 Maple Dr, Midwest City, OK 73110-4825. Mid-Del Technology Center is a small school located in Midwest City, Oklahoma. It is a public school with primarily less-than 2-year programs and has 84 students. Mid-Del Technology Center has a one to two year program in General Office Occupations and Clerical Services which graduated three students in 2008.
LOCATION INFORMATION: Oklahoma City, Oklahoma
Oklahoma City is located in Oklahoma County, Oklahoma. It has a population of over 551,789, which has grown by 9.0% in the past ten years. The cost of living index in Oklahoma City, 82, is well below the national average. New single-family homes in Oklahoma City cost $142,600 on average, which is below the state average. In 2008, 1,474 new homes were built in Oklahoma City, down from 2,559 the previous year.
The three most popular industries for women in Oklahoma City are health care, educational services, and accommodation and food services. For men, it is construction, public administration, and accommodation and food services. The average travel time to work is about 21 minutes. More than 24.0% of Oklahoma City residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 8.1%, is higher than the state average.
The unemployment rate in Oklahoma City is 6.5%, which is less than Oklahoma's average of 7.1%.
The percentage of Oklahoma City residents that are affiliated with a religious congregation, 65.7%, is more than both the national and state average. Grace Place Baptist Church, Grace Presbyterian Church and Grace United Methodist Church are some of the churches located in Oklahoma City. The most prominent religious groups are the Southern Baptist Convention, the United Methodist Church and the Catholic Church.
Oklahoma City is home to the Colonial Square and the 50 Penn Place as well as Rotary Park and River Park. Shopping malls in the area include 240 Plaza Shopping Center, 74 South Shopping Center and Council Crossings Shopping Center. Visitors to Oklahoma City can choose from Rodeway Inn Oklahoma City, Harvey Janitorial Sales and Market Source for temporary stays in the area.