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Career and Education Opportunities for Municipal Clerks in Bismarck, North Dakota

There are many career and education opportunities for municipal clerks in the Bismarck, North Dakota area. The national trend for municipal clerks sees this job pool growing by about 8.2% over the next eight years. In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

A person working as a municipal clerk can expect to earn about $13 per hour or $27,840 yearly on average in North Dakota and about $15 hourly or $33,200 yearly on average in the U.S. as a whole. Earnings for municipal clerks are better than earnings in the general category of Clerical in North Dakota and better than general Clerical category earnings nationally.

The Bismarck area is home to six schools of higher education, including one within twenty-five miles of Bismarck where you can get a degree as a municipal clerk. Municipal clerks usually hold a high school diploma or GED, so it will take only a short time to learn to be a municipal clerk if you already have a high school diploma.

CAREER DESCRIPTION: Municipal Clerk

Municipal Clerk video from the State of New Jersey Dept. of Labor and Workforce Development

In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Municipal clerks record and edit the minutes of meetings and distribute to appropriate officials and staff members. They also research data in the municipal archives upon request of public officials and private citizens. Equally important, municipal clerks have to respond to requests for data from the public and state and federal legislative offices. They are often called upon to perform general office duties, such as taking and transcribing dictation, typing and proofreading correspondence, distributing and filing official forms, and scheduling appointments. They are expected to issue public notification of all official efforts and meetings. Finally, municipal clerks formulate and direct the maintenance and computerization of all municipal documents.

Every day, municipal clerks are expected to be able to articulate ideas and problems. They need to listen to and understand others in meetings. It is also important that they read and understand documents and reports.

It is important for municipal clerks to ready meeting agendas and packets of related data. They are often called upon to perform budgeting duties, including assisting in budget preparation and budget administration. They also ready ordinances and proclamations so that they can be executed and distributed. They are sometimes expected to direct and maintain office tracking systems for correspondence and follow-up actions. Somewhat less frequently, municipal clerks are also expected to process claims against the municipality, maintaining files and log of claims, and direct claim response and handling with municipal claims administrators.

They also have to be able to furnish assistance to persons with disabilities in reaching less accessible areas of municipal facilities and maintain and update documents. And finally, they sometimes have to formulate and direct the maintenance and computerization of all municipal documents.

Like many other jobs, municipal clerks must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Bismarck include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
  • Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
  • File Clerk. File correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
  • License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
  • Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.

EDUCATIONAL OPPORTUNITIES: Municipal Clerk Training

United Tribes Technical College - Bismarck, ND

United Tribes Technical College, 3315 University Dr, Bismarck, ND 58504. United Tribes Technical College is a small college located in Bismarck, North Dakota. It is a private not-for-profit school with primarily 2-year programs and has 371 students. United Tribes Technical College has a one to two year and an associate's degree program in General Office Occupations and Clerical Services which graduated zero and ten students respectively in 2008.

LOCATION INFORMATION: Bismarck, North Dakota

Bismarck, North Dakota
Bismarck, North Dakota photo by Bobak

Bismarck is situated in Burleigh County, North Dakota. It has a population of over 60,389, which has grown by 8.7% in the past ten years. The cost of living index in Bismarck, 81, is well below the national average. New single-family homes in Bismarck are valued at $168,700 on average, which is below the state average. In 2008, two hundred fifty-nine new homes were built in Bismarck, down from two hundred seventy the previous year.

The top three industries for women in Bismarck are health care, educational services, and public administration. For men, it is construction, public administration, and health care. The average commute to work is about 14 minutes. More than 29.4% of Bismarck residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 7.7%, is higher than the state average.

The unemployment rate in Bismarck is 2.7%, which is less than North Dakota's average of 3.2%. About 8.4% of Bismarck's residents are below the poverty line, which is better than the state average.

The percentage of Bismarck residents that are affiliated with a religious congregation, 77.8%, is more than both the national and state average. The most common religious groups are the Catholic Church, the Evangelical Lutheran Church in America and the United Methodist Church.

Bismarck is home to Pioneer Park and Riverside Park. Shopping malls in the area include Kirkwood Plaza Shopping Center, Northbrook Shopping Center and Gateway Mall. Visitors to Bismarck can choose from Americinn Lodge & Suites, Super 8 of Bismarck and Ramada Inn for temporary stays in the area.