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Career and Education Opportunities for Secretaries in Ramapo, New York

If you want to be a secretary, the Ramapo, New York area offers many opportunities both for education and employment. There are currently 178,180 working secretaries in New York; this should shrink by 2% to about 174,690 working secretaries in the state by 2016. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

A person working as a secretary can expect to earn about $14 per hour or $30,960 annually on average in New York and about $13 per hour or $29,050 annually on average in the U.S. as a whole. Secretaries earn less than people working in the category of Secretarial generally in New York and less than people in the Secretarial category nationally.

There are nineteen schools within twenty-five miles of Ramapo where you can study to be a secretary, among 136 schools of higher education total in the Ramapo area. Given that the most common education level for secretaries is a high school diploma or GED, you can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Ramapo include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

HoHoKus-Hackensack School of Business and Medical Sciences - Hackensack, NJ

HoHoKus-Hackensack School of Business and Medical Sciences, 250 Moore St, Hackensack, NJ 07601. HoHoKus-Hackensack School of Business and Medical Sciences is a small school located in Hackensack, New Jersey. It is a private for-profit school with primarily less-than 2-year programs. It has 717 students and an admission rate of 87%. HoHoKus-Hackensack School of Business and Medical Sciences has 2 areas of study related to Secretary. They are:

  • Administrative Assistant and Secretarial Science, less than one year.
  • Executive Assistant/Executive Secretary, one to two year.

Global Business Institute - New York, NY

Global Business Institute, 145 E 125th Street, New York, NY 10035. Global Business Institute is a small school located in New York, New York. It is a private not-for-profit school with primarily less-than 2-year programs and has 475 students. Global Business Institute has a one to two year program in Administrative Assistant and Secretarial Science which graduated eighty-one students in 2008.

CUNY Bronx Community College - Bronx, NY

CUNY Bronx Community College, W 181 St & University Ave, Bronx, NY 10453. CUNY Bronx Community College is a medium sized college located in Bronx, New York. It is a public school with primarily 2-year programs and has 9,348 students. CUNY Bronx Community College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated thirteen students in 2008.

The College of Westchester - White Plains, NY

The College of Westchester, 325 Central Ave, White Plains, NY 10606. The College of Westchester is a small college located in White Plains, New York. It is a private for-profit school with primarily 4-year or above programs. It has 1,170 students and an admission rate of 76%. The College of Westchester has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated nine and nine students respectively in 2008.

Dover Business College - Clifton, NJ

Dover Business College, 600 Getty Avenue, Clifton, NJ 07011. Dover Business College is a small college located in Clifton, New Jersey. It is a private for-profit school with primarily less-than 2-year programs. It has 526 students and an admission rate of 70%. Dover Business College has a one to two year program in Executive Assistant/Executive Secretary which graduated three students in 2008.

Concordia College - Bronxville, NY

Concordia College, 171 White Plains Rd, Bronxville, NY 10708-1998. Concordia College is a small college located in Bronxville, New York. It is a private not-for-profit school with primarily 4-year or above programs. It has 706 students and an admission rate of 68%. Concordia College has an associate's degree program in Administrative Assistant and Secretarial Science.

Fordham University - Bronx, NY

Fordham University, 441 E Fordham Rd, Bronx, NY 10458. Fordham University is a large university located in Bronx, New York. It is a private not-for-profit school with primarily 4-year or above programs. It has 14,666 students and an admission rate of 47%. Fordham University has a master's degree program in Administrative Assistant and Secretarial Science.

Orange County Community College - Middletown, NY

Orange County Community College, 115 South St, Middletown, NY 10940. Orange County Community College is a medium sized college located in Middletown, New York. It is a public school with primarily 2-year programs and has 6,763 students. Orange County Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and five students respectively in 2008.

Keyskills Learning - Clifton, NJ

Keyskills Learning, 50 Mount Prospect Ave, Clifton, NJ 07013. Keyskills Learning is a small school located in Clifton, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 126 students. Keyskills Learning has 2 areas of study related to Secretary. They are:

  • Administrative Assistant and Secretarial Science, less than one year which graduated 2 students in 2008.
  • Executive Assistant/Executive Secretary, less than one year which graduated 1 student in 2008.

SUNY Westchester Community College - Valhalla, NY

SUNY Westchester Community College, 75 Grasslands Road, Valhalla, NY 10595. SUNY Westchester Community College is a large college located in Valhalla, New York. It is a public school with primarily 2-year programs and has 11,090 students. SUNY Westchester Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated four and fourteen students respectively in 2008.

Adult & Continuing Education-BCTS - Hackensack, NJ

Adult & Continuing Education-BCTS, 200A Hackensack Avenue, Hackensack, NJ 07601-6637. Adult & Continuing Education-BCTS is a small school located in Hackensack, New Jersey. It is a public school with primarily less-than 2-year programs and has 83 students. Adult & Continuing Education-BCTS has a less than one year program in Administrative Assistant and Secretarial Science.

Passaic County Community College - Paterson, NJ

Passaic County Community College, One College Blvd, Paterson, NJ 07505-1179. Passaic County Community College is a medium sized college located in Paterson, New Jersey. It is a public school with primarily 2-year programs and has 7,865 students. Passaic County Community College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

County College of Morris - Randolph, NJ

County College of Morris, 214 Center Grove Rd, Randolph, NJ 07869-2086. County College of Morris is a medium sized college located in Randolph, New Jersey. It is a public school with primarily 2-year programs and has 8,441 students. County College of Morris has an associate's degree program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

CUNY Hostos Community College - Bronx, NY

CUNY Hostos Community College, 500 Grand Concourse, Bronx, NY 10451. CUNY Hostos Community College is a medium sized college located in Bronx, New York. It is a public school with primarily 2-year programs and has 5,240 students. CUNY Hostos Community College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated twelve students in 2008.

Lincoln Technical Institute - Paramus, NJ

Lincoln Technical Institute, 160 East Route 4, Paramus, NJ 07652-5002. Lincoln Technical Institute is a small school located in Paramus, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 751 students. Lincoln Technical Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated fourteen students in 2008.

Hohokus School-RETS Nutley - Nutley, NJ

Hohokus School-RETS Nutley, 103 Park Ave, Nutley, NJ 07110. Hohokus School-RETS Nutley is a small school located in Nutley, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 420 students. Hohokus School-RETS Nutley has a one to two year program in Administrative Assistant and Secretarial Science which graduated twenty students in 2008.

Eastwick College - Ramsey, NJ

Eastwick College, 10 South Franklin Turnpike, Ramsey, NJ 07446-2551. Eastwick College is a small college located in Ramsey, New Jersey. It is a private for-profit school with primarily 2-year programs. It has 674 students and an admission rate of 97%. Eastwick College has a less than one year program in Administrative Assistant and Secretarial Science.

Gibbs College - Livingston, NJ

Gibbs College, 630 West Mt. Pleasant Avenue Route 10, Livingston, NJ 07039. Gibbs College is a small college located in Livingston, New Jersey. It is a private for-profit school with primarily 2-year programs and has 521 students. Gibbs College has 2 areas of study related to Secretary. They are:

  • Administrative Assistant and Secretarial Science, associate's degree which graduated 48 students in 2008.
  • Executive Assistant/Executive Secretary, one to two year which graduated 1 student in 2008.

Bergen Community College - Paramus, NJ

Bergen Community College, 400 Paramus Rd, Paramus, NJ 07652-1595. Bergen Community College is a large college located in Paramus, New Jersey. It is a public school with primarily 2-year programs and has 15,283 students. Bergen Community College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated three students in 2008.

LOCATION INFORMATION: Ramapo, New York

Ramapo, New York
Ramapo, New York photo by Mwanner

Ramapo is situated in Rockland County, New York. It has a population of over 115,096, which has grown by 5.7% in the past ten years. The cost of living index in Ramapo, 150, is far greater than the national average. New single-family homes in Ramapo are valued at $187,300 on average, which is well below the state average. In 2008, one hundred seventy-four new homes were built in Ramapo, down from two hundred fourteen the previous year.

The three most popular industries for women in Ramapo are health care, educational services, and professional, scientific, and technical services. For men, it is educational services, professional, scientific, and technical services, and construction. The average commute to work is about 33 minutes. More than 34.5% of Ramapo residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 15.1%, is higher than the state average.

The unemployment rate in Ramapo is 6.6%, which is less than New York's average of 8.7%. About 16.3% of Ramapo's residents are below the poverty line, which is worse than the state average.

The percentage of Ramapo residents that are affiliated with a religious congregation, 82.9%, is more than both the national and state average. Wesley Chapel and Saint Vincent De Paul Church are all churches located in Ramapo. The most prominent religious groups are the Catholic Church, the Muslim Estimate and the United Methodist Church.

Ramapo is home to the Kanes Open Camp and the Cedar Hollow Country Club.