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Career and Education Opportunities for Municipal Clerks in Las Cruces, New Mexico

Municipal clerks can find many career and educational opportunities in the Las Cruces, New Mexico area. Currently, 340 people work as municipal clerks in New Mexico. This is expected to grow by 22% to about 410 people by 2016. This is better than the nation as a whole, where employment opportunities for municipal clerks are expected to grow by about 8.2%. In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

A person working as a municipal clerk can expect to earn about $13 per hour or $28,980 yearly on average in New Mexico and about $15 hourly or $33,200 yearly on average in the U.S. as a whole. Earnings for municipal clerks are better than earnings in the general category of Clerical in New Mexico and better than general Clerical category earnings nationally.

The Las Cruces area is home to six schools of higher education, including two within twenty-five miles of Las Cruces where you can get a degree as a municipal clerk. The most common level of education for municipal clerks is a high school diploma or GED. It will take only a short time to learn to be a municipal clerk if you already have a high school diploma.

CAREER DESCRIPTION: Municipal Clerk

Municipal Clerk video from the State of New Jersey Dept. of Labor and Workforce Development

In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Municipal clerks record and edit the minutes of meetings and distribute to appropriate officials and staff members. They also research data in the municipal archives upon request of public officials and private citizens. Equally important, municipal clerks have to respond to requests for data from the public and state and federal legislative offices. They are often called upon to perform general office duties, such as taking and transcribing dictation, typing and proofreading correspondence, distributing and filing official forms, and scheduling appointments. They are expected to issue public notification of all official efforts and meetings. Finally, municipal clerks formulate and direct the maintenance and computerization of all municipal documents.

Every day, municipal clerks are expected to be able to articulate ideas and problems. They need to listen to and understand others in meetings. It is also important that they read and understand documents and reports.

It is important for municipal clerks to ready meeting agendas and packets of related data. They are often called upon to perform budgeting duties, including assisting in budget preparation and budget administration. They also ready ordinances and proclamations so that they can be executed and distributed. They are sometimes expected to direct and maintain office tracking systems for correspondence and follow-up actions. Somewhat less frequently, municipal clerks are also expected to process claims against the municipality, maintaining files and log of claims, and direct claim response and handling with municipal claims administrators.

They also have to be able to furnish assistance to persons with disabilities in reaching less accessible areas of municipal facilities and maintain and update documents. And finally, they sometimes have to formulate and direct the maintenance and computerization of all municipal documents.

Like many other jobs, municipal clerks must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Las Cruces include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
  • Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
  • File Clerk. File correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
  • Library Clerk. Compile records, sort and shelve books, and issue and receive library materials such as pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
  • License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
  • Store Clerk. Receive, store, and issue sales floor merchandise. Stock shelves, racks, and tables with merchandise and arrange merchandise displays to attract customers. May periodically take physical count of stock or check and mark merchandise.
  • Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.

EDUCATIONAL OPPORTUNITIES: Municipal Clerk Training

International Business College - El Paso, TX

International Business College, 5700 Cromo, El Paso, TX 79912. International Business College is a small college located in El Paso, Texas. It is a private for-profit school with primarily less-than 2-year programs and has 421 students. International Business College has a less than one year program in General Office Occupations and Clerical Services which graduated forty-five students in 2008.

New Mexico State University-Dona Ana - Las Cruces, NM

New Mexico State University-Dona Ana, 3400 S Espina, Las Cruces, NM 88003-8001. New Mexico State University-Dona Ana is a medium sized university located in Las Cruces, New Mexico. It is a public school with primarily 2-year programs and has 8,336 students. New Mexico State University-Dona Ana has a one to two year and an associate's degree program in General Office Occupations and Clerical Services which graduated three and nineteen students respectively in 2008.

LOCATION INFORMATION: Las Cruces, New Mexico

Las Cruces, New Mexico
Las Cruces, New Mexico photo by Yassie

Las Cruces is situated in Dona Ana County, New Mexico. It has a population of over 91,865, which has grown by 23.7% over the last ten years. The cost of living index in Las Cruces, 89, is well below the national average. New single-family homes in Las Cruces are valued at $133,900 on average, which is well below the state average. In 2008, six hundred thirty-two new homes were built in Las Cruces, down from nine hundred eighty the previous year.

The top three industries for women in Las Cruces are educational services, health care, and accommodation and food services. For men, it is educational services, public administration, and construction. The average commute to work is about 18 minutes. More than 28.4% of Las Cruces residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 12.1%, is higher than the state average.

The unemployment rate in Las Cruces is 5.6%, which is less than New Mexico's average of 7.5%.

The percentage of Las Cruces residents that are affiliated with a religious congregation, 77.3%, is more than both the national and state average. Mesilla Park Baptist Church, Greater Saint John Church of God in Christ and Valley View Baptist Church are among the churches located in Las Cruces. The largest religious groups are the Catholic Church, the Southern Baptist Convention and the United Methodist Church.

Las Cruces is home to the Mesquite Street Original Townsite Historic District and the Walden Hall as well as Frenger Park and Preciado Park. Visitors to Las Cruces can choose from Scoggin Blue LLC, SpringHill Suites Las Cruces and Villa Del Telshor Apartments & Corporate Suites for temporary stays in the area.