Career and Education Opportunities for File Clerks in Jersey City, New Jersey
File clerks can find both educational opportunities and jobs in the Jersey City, New Jersey area. There are currently 10,700 working file clerks in New Jersey; this should shrink 43% to about 6,200 working file clerks in the state by 2016. This is not quite as good as the national trend for file clerks, which sees this job pool shrinking by about 23.4% over the next eight years. In general, file clerks file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used.
The income of a file clerk is about $11 hourly or $24,630 per year on average in New Jersey. In the U.S. as a whole, their income is about $11 hourly or $23,800 per year on average. File clerks earn less than people working in the category of Clerical generally in New Jersey and less than people in the Clerical category nationally.
There are four schools within twenty-five miles of Jersey City where you can study to be a file clerk, among 322 schools of higher education total in the Jersey City area. Given that the most common education level for file clerks is a high school diploma or GED, you can expect to spend only a short time studying to be a file clerk if you already have a high school diploma.
CAREER DESCRIPTION: File Clerk
In general, file clerks file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. They also locate and remove material from file when requested.
File clerks place materials into storage receptacles, such as file cabinets or drawers, in line with classification and identification data. They also answer questions about archives and files. Equally important, file clerks have to add new material to file archives, and develop new archives as needed. They are often called upon to perform general office duties such as typing, operating office machines, and sorting mail. They are expected to eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage in line with file maintenance guidelines and/or legal requirements. Finally, file clerks keep archives of materials filed or removed, using logbooks or computers.
Every day, file clerks are expected to be able to read and understand documents and reports. They need to prioritize information for further consideration. It is also important that they organize information in a variety of ways.
It is important for file clerks to perform periodic inspections of materials or files in order to insure correct placement and proper condition. They are often called upon to assign and record or stamp identification numbers or codes so as to index materials for filing. They also gather materials to be filed from departments and employees. They are sometimes expected to track materials removed from files in order to insure that borrowed files are returned. Somewhat less frequently, file clerks are also expected to perform general office duties such as typing, operating office machines, and sorting mail.
File clerks sometimes are asked to layout forms pertaining to filing systems. They also have to be able to sort or classify data in line with guidelines such as content or chronological, alphabetical, or numerical order and operate mechanized files that rotate to bring needed archives to a particular location. And finally, they sometimes have to find and retrieve data from files in response to requests from authorized users.
Like many other jobs, file clerks must be thorough and dependable and be able to work independently and make decisions on their own.
Similar jobs with educational opportunities in Jersey City include:
- Broker Assistant. Perform clerical duties involving the purchase or sale of securities. Duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, tracking stock price fluctuations, computing equity, and keeping records of daily transactions and holdings.
- Computer Clerk. Operate data entry device.
- Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
- Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
- Front Desk Manager. Accommodate hotel, motel, and resort patrons by registering and assigning rooms to guests, issuing room keys, transmitting and receiving messages, keeping records of occupied rooms and guests' accounts, making and confirming reservations, and presenting statements to and collecting payments from departing guests.
- Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
- Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
- License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
- Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
- Mail Clerk. Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time stamp, open, and route incoming mail; and address, seal, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms.
- Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
- Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
- Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
- Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
- Order Filler. Fill customers' mail and telephone orders from stored merchandise in accordance with specifications on sales slips or order forms. Duties include computing prices of items, completing order receipts, keeping records of out-going orders, and requisitioning additional materials, supplies, and equipment.
- Payroll Bookkeeper. Compile and post employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions. May prepare paychecks.
- Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
- Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
- Statistical Clerk. Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks.
- Store Clerk. Receive, store, and issue sales floor merchandise. Stock shelves, racks, and tables with merchandise and arrange merchandise displays to attract customers. May periodically take physical count of stock or check and mark merchandise.
- Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.
EDUCATIONAL OPPORTUNITIES: File Clerk Training
Keyskills Learning - Clifton, NJ
Keyskills Learning, 50 Mount Prospect Ave, Clifton, NJ 07013. Keyskills Learning is a small school located in Clifton, New Jersey. It is a private for-profit school with primarily less-than 2-year programs and has 126 students. Keyskills Learning has a less than one year program in General Office Occupations and Clerical Services which graduated one student in 2008.
Berkeley College - New York, NY
Berkeley College, 3 East 43 Street, New York, NY 10017. Berkeley College is a small college located in New York, New York. It is a private for-profit school with primarily 4-year or above programs. It has 3,332 students and an admission rate of 74%. Berkeley College has a one to two year program in General Office Occupations and Clerical Services.
Berkeley College - West Paterson, NJ
Berkeley College, 44 Rifle Camp Rd, West Paterson, NJ 07424. Berkeley College is a small college located in West Paterson, New Jersey. It is a private for-profit school with primarily 4-year or above programs. It has 3,052 students and an admission rate of 78%. Berkeley College has a one to two year program in General Office Occupations and Clerical Services.
Long Island Business Institute - Flushing, NY
Long Island Business Institute, 136-18 39th Avenue, Fifth Floor, Flushing, NY 11354. Long Island Business Institute is a small school located in Flushing, New York. It is a private for-profit school with primarily 2-year programs and has 587 students. Long Island Business Institute has a one to two year and an associate's degree program in General Office Occupations and Clerical Services which graduated five and sixty-eight students respectively in 2008.
LOCATION INFORMATION: Jersey City, New Jersey
Jersey City is situated in Hudson County, New Jersey. It has a population of over 241,114, which has grown by 0.4% over the last ten years. The cost of living index in Jersey City, 132, is far greater than the national average. New single-family homes in Jersey City cost $222,700 on average, which is near the state average. In 2008, sixteen new homes were constructed in Jersey City, down from forty-one the previous year.
The three most popular industries for women in Jersey City are health care, finance and insurance, and educational services. For men, it is finance and insurance, professional, scientific, and technical services, and accommodation and food services. The average travel time to work is about 34 minutes. More than 27.5% of Jersey City residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 9.3%, is lower than the state average.
The unemployment rate in Jersey City is 11.8%, which is greater than New Jersey's average of 9.3%.
The percentage of Jersey City residents that are affiliated with a religious congregation, 62.1%, is more than both the national and state average. Abundant Joy Christian Center, First Presbyterian Church and Christ Our Savior Lutheran Church are some of the churches located in Jersey City. The most prominent religious groups are the Catholic Church, the Muslim Estimate and the American Baptist Churches in the USA.
Jersey City is home to the Claremont Terminal and the Pier H as well as Cortney Fricchione Park and Skinner Park. Shopping malls in the area include Newport Centre Mall Shopping Center, Stadium Plaza Shopping Center and Fourhundredforty Shopping Center.