Career and Education Opportunities for Secretaries in Billings, Montana
For those living in the Billings, Montana area, there are many career and education opportunities for secretaries. About 10,840 people are currently employed as secretaries in Montana. By 2016, this is expected to grow 12% to 12,110 people employed. This is better than the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
A person working as a secretary can expect to earn about $11 hourly or $24,030 annually on average in Montana and about $13 hourly or $29,050 per year on average in the U.S. as a whole. Secretaries earn less than people working in the category of Secretarial generally in Montana and less than people in the Secretarial category nationally.
There are four schools of higher education in the Billings area, including one within twenty-five miles of Billings where you can get a degree to start your career as a secretary. The most common level of education for secretaries is a high school diploma or GED. You can expect to spend only a short time studying to be a secretary if you already have a high school diploma.
CAREER DESCRIPTION: Secretary
In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.
Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.
It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.
Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.
Like many other jobs, secretaries must be reliable and be thorough and dependable.
Similar jobs with educational opportunities in Billings include:
- Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
- Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
- Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
- Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
EDUCATIONAL OPPORTUNITIES: Secretary Training
Montana State University-Billings-College of Technology - Billings, MT
Montana State University-Billings-College of Technology, 3803 Central Ave, Billings, MT 59102-9856. Montana State University-Billings-College of Technology is a small university located in Billings, Montana. It is a public school with primarily 2-year programs and has 1,157 students. Montana State University-Billings-College of Technology has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated three and six students respectively in 2008.
LOCATION INFORMATION: Billings, Montana
Billings is situated in Yellowstone County, Montana. It has a population of over 103,994, which has grown by 15.7% over the last ten years. The cost of living index in Billings, 88, is well below the national average. New single-family homes in Billings are valued at $132,200 on average, which is well below the state average. In 2008, five hundred nineteen new homes were built in Billings, down from six hundred four the previous year.
The three most popular industries for women in Billings are health care, educational services, and accommodation and food services. For men, it is construction, accommodation and food services, and professional, scientific, and technical services. The average commute to work is about 16 minutes. More than 28.5% of Billings residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 8.2%, is higher than the state average.
The unemployment rate in Billings is 4.4%, which is less than Montana's average of 5.8%.
The percentage of Billings residents that are affiliated with a religious congregation, 48.6%, is less than the national average but more than the state average. The largest religious groups are the Catholic Church, the Evangelical Lutheran Church in America and the LDS (Mormon) Church.
Billings is home to the Twin Pines Ranch and the Hilands Golf Club as well as Cobb Field and Pioneer Park. Visitors to Billings can choose from Western Executive Inn, Holiday Inn Express and Big 5 Motel for temporary stays in the area.