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Career and Education Opportunities for Administrative Assistants in St. Louis, Missouri

Many educational and employment opportunities exist for administrative assistants in the St. Louis, Missouri area. There are currently 27,730 jobs for administrative assistants in Missouri and this is projected to grow 8% to 29,830 jobs by 2016. This is not quite as good as the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

The income of an administrative assistant is about $18 hourly or $39,190 yearly on average in Missouri. In the U.S. as a whole, their income is about $19 per hour or $40,030 annually on average. Compared with people working in the overall category of Secretarial, people working as administrative assistants in Missouri earn more. They earn more than people working in the overall category of Secretarial nationally.

The St. Louis area is home to seventy-one schools of higher education, including six within twenty-five miles of St. Louis where you can get a degree as an administrative assistant. The most common level of education for administrative assistants is some college courses. It will take a short time to learn to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in St. Louis include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Production Planner. Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Duties include reviewing and distributing production, work, and shipment schedules; conferring with department supervisors to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, and production problems.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Missouri College - Brentwood, MO

Missouri College, 1405 South Hanley, Brentwood, MO 63144. Missouri College is a small college located in Brentwood, Missouri. It is a private for-profit school with primarily 4-year or above programs and has 749 students. Missouri College has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Hickey College - Saint Louis, MO

Hickey College, 940 Westport Plaza, Saint Louis, MO 63146. Hickey College is a small college located in Saint Louis, Missouri. It is a private for-profit school with primarily 4-year or above programs and has 442 students. Hickey College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 14 students in 2008.
  • Administrative Assistant and Secretarial Science, less than one year and associate's degree which graduated forty-four and sixteen students respectively in 2008.

Lewis and Clark Community College - Godfrey, IL

Lewis and Clark Community College, 5800 Godfrey Rd, Godfrey, IL 62035. Lewis and Clark Community College is a medium sized college located in Godfrey, Illinois. It is a public school with primarily 2-year programs and has 8,016 students. Lewis and Clark Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated 153 and one students respectively in 2008.

Jefferson College - Hillsboro, MO

Jefferson College, 1000 Viking Dr, Hillsboro, MO 63050-2440. Jefferson College is a medium sized college located in Hillsboro, Missouri. It is a public school with primarily 2-year programs and has 4,983 students. Jefferson College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated six and fourteen students respectively in 2008.

Patricia Stevens College - Saint Louis, MO

Patricia Stevens College, 330 North Fourth Street, Suite 306, Saint Louis, MO 63102-2008. Patricia Stevens College is a small college located in Saint Louis, Missouri. It is a private for-profit school with primarily 4-year or above programs. It has 182 students and an admission rate of 50%. Patricia Stevens College has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Southwestern Illinois College - Belleville, IL

Southwestern Illinois College, 2500 Carlyle Ave, Belleville, IL 62221-5899. Southwestern Illinois College is a large college located in Belleville, Illinois. It is a public school with primarily 2-year programs and has 14,308 students. Southwestern Illinois College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated eleven, eight, and fourteen students respectively in 2008.

LOCATION INFORMATION: St. Louis, Missouri

St. Louis, Missouri
St. Louis, Missouri photo by Dschwen

St. Louis is located in St. Louis City County, Missouri. It has a population of over 354,361, which has grown by 1.8% over the last ten years. The cost of living index in St. Louis, 83, is well below the national average. New single-family homes in St. Louis are priced at $111,600 on average, which is far less than the state average. In 2008, one hundred fifty-seven new homes were built in St. Louis, down from two hundred sixty-one the previous year.

The top three industries for women in St. Louis are health care, educational services, and accommodation and food services. For men, it is accommodation and food services, construction, and educational services. The average travel time to work is about 25 minutes. More than 19.1% of St. Louis residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 7.6%, is lower than the state average.

The unemployment rate in St. Louis is 10.9%, which is greater than Missouri's average of 8.9%.

Nativity of Our Lord Church, Church of the Good Shepard and Church of the Holy Communion are among the churches located in St. Louis.

St. Louis is home to the Terminal Railroad Association Building and the Memorial Home as well as Washington Park and Willmore Park. Shopping malls in the area include Hampton Village Shopping Center and Loughborough Shopping Center.