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Career and Education Opportunities for Secretaries in Kansas City, Missouri

There are many career and education opportunities for secretaries in the Kansas City, Missouri area. About 28,830 people are currently employed as secretaries in Missouri. By 2016, this is expected to shrink by 5% to 27,460 people employed. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Income for secretaries is about $13 per hour or $27,490 yearly on average in Missouri. Nationally, their income is about $13 per hour or $29,050 annually. Secretaries earn less than people working in the category of Secretarial generally in Missouri and less than people in the Secretarial category nationally.

The Kansas City area is home to seventy-one schools of higher education, including ten within twenty-five miles of Kansas City where you can get a degree as a secretary. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Kansas City include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Kansas City Kansas Community College Technical Education Center - Kansas City, KS

Kansas City Kansas Community College Technical Education Center, 2220 N 59th St, Kansas City, KS 66104-2821. Kansas City Kansas Community College Technical Education Center is a small college located in Kansas City, Kansas. It is a public school with primarily less-than 2-year programs and has 598 students. Kansas City Kansas Community College Technical Education Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated seven students in 2008.

Metropolitan Community College-Maple Woods - Kansas City, MO

Metropolitan Community College-Maple Woods, 2601 NE Barry Rd, Kansas City, MO 64156. Metropolitan Community College-Maple Woods is a small college located in Kansas City, Missouri. It is a public school with primarily 2-year programs and has 4,549 students. Metropolitan Community College-Maple Woods has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and one students respectively in 2008.

Johnson County Community College - Overland Park, KS

Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210-1299. Johnson County Community College is a large college located in Overland Park, Kansas. It is a public school with primarily 2-year programs and has 19,062 students. Johnson County Community College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated twelve, four, and five students respectively in 2008.

Metropolitan Community College-Longview - Lees Summit, MO

Metropolitan Community College-Longview, 500 Longview Rd, Lees Summit, MO 64081-2105. Metropolitan Community College-Longview is a medium sized college located in Lees Summit, Missouri. It is a public school with primarily 2-year programs and has 5,848 students. Metropolitan Community College-Longview has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and zero students respectively in 2008.

Metropolitan Community College-Blue River - Independence, MO

Metropolitan Community College-Blue River, 20301 E 78 Hwy, Independence, MO 64057. Metropolitan Community College-Blue River is a small college located in Independence, Missouri. It is a public school with primarily 2-year programs and has 3,060 students. Metropolitan Community College-Blue River has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and one students respectively in 2008.

Pinnacle Career Institute - Kansas City, MO

Pinnacle Career Institute, 1001 E. 101st Terrace, Suite 325, Kansas City, MO 64131-3367. Pinnacle Career Institute is a small school located in Kansas City, Missouri. It is a private for-profit school with primarily 2-year programs and has 846 students. Pinnacle Career Institute has an associate's degree program in Executive Assistant/Executive Secretary which graduated two students in 2008.

Wright Career College - Overland Park, KS

Wright Career College, 10975 El Monte, Overland Park, KS 66211. Wright Career College is a small college located in Overland Park, Kansas. It is a private not-for-profit school with primarily 2-year programs and has 846 students. Wright Career College has a one to two year program in Administrative Assistant and Secretarial Science which graduated thirty-seven students in 2008.

Northeast Kansas Technical Center - Atchison, KS

Northeast Kansas Technical Center, 1501 W Riley St, Atchison, KS 66002. Northeast Kansas Technical Center is a small school located in Atchison, Kansas. It is a public school with primarily 2-year programs and has 284 students. Northeast Kansas Technical Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated nine students in 2008.

Kansas City Kansas Community College - Kansas City, KS

Kansas City Kansas Community College, 7250 State Ave, Kansas City, KS 66112. Kansas City Kansas Community College is a medium sized college located in Kansas City, Kansas. It is a public school with primarily 2-year programs and has 5,800 students. Kansas City Kansas Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and four students respectively in 2008.

Vatterott College - Kansas City, MO

Vatterott College, 8955 E 38th Terrace, Kansas City, MO 64129. Vatterott College is a small college located in Kansas City, Missouri. It is a private for-profit school with primarily 2-year programs and has 560 students. Vatterott College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated seventeen and seven students respectively in 2008.

LOCATION INFORMATION: Kansas City, Missouri

Kansas City, Missouri
Kansas City, Missouri photo by Dillard421

Kansas City is situated in Jackson County, Missouri. It has a population of over 451,572, which has grown by 2.3% in the past ten years. The cost of living index in Kansas City, 78, is well below the national average.

The top three industries for women in Kansas City are health care, educational services, and finance and insurance. For men, it is construction, professional, scientific, and technical services, and public administration. The average travel time to work is about 22 minutes. More than 25.7% of Kansas City residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 8.7%, is lower than the state average.

The unemployment rate in Kansas City is 11.3%, which is greater than Missouri's average of 8.9%.

The percentage of Kansas City residents that are affiliated with a religious congregation, 51.2%, is more than the national average but less than the state average. Glenwood Church, Antioch Church and Assumption of the Blessed Virgin Mary are among the churches located in Kansas City. The most common religious groups are the Catholic Church, the Southern Baptist Convention and the United Methodist Church.

Kansas City is home to the Ozanam Boys Home and the Watts Mill Center as well as Central Park and West Terrace Park. Shopping malls in the area include Antioch Shopping Center, Wornall Village Shopping Center and Winwood Shopping Center. Visitors to Kansas City can choose from Budget Host Inn, Days Inn and Embassy Suites Hotel Kansas City Internatinl Arprt for temporary stays in the area.