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Career and Education Opportunities for Secretaries in St. Paul, Minnesota

If you want to be a secretary, the St. Paul, Minnesota area offers many opportunities both for education and employment. There are currently 12,040 working secretaries in Minnesota; this should shrink 1% to 11,920 working secretaries in the state by 2016. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

A person working as a secretary can expect to earn about $17 hourly or $35,420 annually on average in Minnesota and about $13 hourly or $29,050 yearly on average in the U.S. as a whole. Compared with people working in the overall category of Secretarial, people working as secretaries in Minnesota earn less. They earn less than people working in the overall category of Secretarial nationally.

There are sixteen schools within twenty-five miles of St. Paul where you can study to be a secretary, among seventy-seven schools of higher education total in the St. Paul area. The most common level of education for secretaries is a high school diploma or GED. You can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in St. Paul include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Rasmussen College-Eden Prairie - Eden Prairie, MN

Rasmussen College-Eden Prairie, 7905 Golden Triangle Drive, Suite 100, Eden Prairie, MN 55344-7220. Rasmussen College-Eden Prairie is a small college located in Eden Prairie, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 1,037 students. Rasmussen College-Eden Prairie has an associate's degree program in Administrative Assistant and Secretarial Science.

Saint Paul College - A Community and Technical College - Saint Paul, MN

Saint Paul College - A Community and Technical College, 235 Marshall Ave, Saint Paul, MN 55102-9808. Saint Paul College - A Community and Technical College is a medium sized college located in Saint Paul, Minnesota. It is a public school with primarily 2-year programs and has 5,388 students. Saint Paul College - A Community and Technical College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated five and nine students respectively in 2008.

Anoka-Ramsey Community College - Coon Rapids, MN

Anoka-Ramsey Community College, 11200 Mississippi Blvd. NW, Coon Rapids, MN 55433-3470. Anoka-Ramsey Community College is a medium sized college located in Coon Rapids, Minnesota. It is a public school with primarily 2-year programs and has 8,253 students. Anoka-Ramsey Community College has a less than one year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Minneapolis Business College - Roseville, MN

Minneapolis Business College, 1711 W County Rd B, Roseville, MN 55113-0000. Minneapolis Business College is a small college located in Roseville, Minnesota. It is a private for-profit school with primarily 2-year programs and has 408 students. Minneapolis Business College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated seventeen and twenty-eight students respectively in 2008.

Minnesota School of Business - Richfield, MN

Minnesota School of Business, 1401 W 76 St, Richfield, MN 55423. Minnesota School of Business is a small school located in Richfield, Minnesota. It is a private for-profit school with primarily 4-year or above programs. It has 1,479 students and an admission rate of 87%. Minnesota School of Business has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science.

Dakota County Technical College - Rosemount, MN

Dakota County Technical College, 1300 145th Street East, Rosemount, MN 55068-2999. Dakota County Technical College is a small college located in Rosemount, Minnesota. It is a public school with primarily 2-year programs and has 2,919 students. Dakota County Technical College has 2 areas of study related to Secretary. They are:

  • Administrative Assistant and Secretarial Science, one to two year which graduated 3 students in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 5 students in 2008.

East Metro Opportunities Industrialization Center - Saint Paul, MN

East Metro Opportunities Industrialization Center, 1919 University Ave Suite 500, Saint Paul, MN 55104-3435. East Metro Opportunities Industrialization Center is a small school located in Saint Paul, Minnesota. It is a private not-for-profit school with primarily less-than 2-year programs and has 122 students. East Metro Opportunities Industrialization Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Hennepin Technical College - Brooklyn Park, MN

Hennepin Technical College, 9000 Brooklyn Blvd, Brooklyn Park, MN 55445. Hennepin Technical College is a medium sized college located in Brooklyn Park, Minnesota. It is a public school with primarily 2-year programs and has 5,617 students. Hennepin Technical College has a less than one year and a one to two year program in Administrative Assistant and Secretarial Science which graduated nine and four students respectively in 2008.

Summit Academy Opportunities Industrialization Center - Minneapolis, MN

Summit Academy Opportunities Industrialization Center, 935 Olson Memorial Hwy, Minneapolis, MN 55405. Summit Academy Opportunities Industrialization Center is a small school located in Minneapolis, Minnesota. It is a private not-for-profit school with primarily less-than 2-year programs and has 173 students. Summit Academy Opportunities Industrialization Center has a less than one year program in Administrative Assistant and Secretarial Science which graduated thirteen students in 2008.

Century Community and Technical College - White Bear Lake, MN

Century Community and Technical College, 3300 Century Ave N, White Bear Lake, MN 55110. Century Community and Technical College is a medium sized college located in White Bear Lake, Minnesota. It is a public school with primarily 2-year programs and has 9,384 students. Century Community and Technical College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and five students respectively in 2008.

Rasmussen College-Lake Elmo - Lake Elmo, MN

Rasmussen College-Lake Elmo, 8565 Eagle Point Circle, Lake Elmo, MN 55042-8637. Rasmussen College-Lake Elmo is a small college located in Lake Elmo, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 541 students. Rasmussen College-Lake Elmo has an associate's degree program in Administrative Assistant and Secretarial Science.

Minneapolis Community and Technical College - Minneapolis, MN

Minneapolis Community and Technical College, 1501 Hennepin Ave, Minneapolis, MN 55403-1779. Minneapolis Community and Technical College is a medium sized college located in Minneapolis, Minnesota. It is a public school with primarily 2-year programs and has 9,539 students. Minneapolis Community and Technical College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Anoka Technical College - Anoka, MN

Anoka Technical College, 1355 W Hwy 10, Anoka, MN 55303. Anoka Technical College is a small college located in Anoka, Minnesota. It is a public school with primarily 2-year programs and has 2,072 students. Anoka Technical College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated seven students in 2008.

Rasmussen College-Brooklyn Park - Brooklyn Park, MN

Rasmussen College-Brooklyn Park, 8301 93rd Ave N, Brooklyn Park, MN 55445-1512. Rasmussen College-Brooklyn Park is a small college located in Brooklyn Park, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 939 students. Rasmussen College-Brooklyn Park has an associate's degree program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Rasmussen College-Eagan - Eagan, MN

Rasmussen College-Eagan, 3500 Federal Dr, Eagan, MN 55122-1346. Rasmussen College-Eagan is a small college located in Eagan, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 751 students. Rasmussen College-Eagan has an associate's degree program in Administrative Assistant and Secretarial Science which graduated three students in 2008.

American Indian OIC Inc - Minneapolis, MN

American Indian OIC Inc, 1845 E. Franklin Ave, Minneapolis, MN 55404-2221. American Indian OIC Inc is a small school located in Minneapolis, Minnesota. It is a private not-for-profit school with primarily less-than 2-year programs and has 111 students. American Indian OIC Inc has a less than one year program in Administrative Assistant and Secretarial Science which graduated six students in 2008.

LOCATION INFORMATION: St. Paul, Minnesota

St. Paul, Minnesota
St. Paul, Minnesota photo by Gridge

St. Paul is located in Ramsey County, Minnesota. It has a population of over 279,590, which has shrunk by 2.6% in the past ten years. The cost of living index in St. Paul, 99, is near the national average. New single-family homes in St. Paul are valued at $213,300 on average, which is well below the state average. In 2008, thirty new homes were built in St. Paul, down from seventy-four the previous year.

The three most popular industries for women in St. Paul are educational services, health care, and finance and insurance. For men, it is educational services, professional, scientific, and technical services, and construction. The average commute to work is about 21 minutes. More than 32.0% of St. Paul residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 12.0%, is higher than the state average.

The unemployment rate in St. Paul is 7.4%, which is greater than Minnesota's average of 7.0%.

The percentage of St. Paul residents that are affiliated with a religious congregation, 61.3%, is more than both the national and state average. Zion Church, Convent of the Visitation and Saint Paul Cathedral are some of the churches located in St. Paul. The most prominent religious groups are the Catholic Church, the Evangelical Lutheran Church in America and the Baptist General Conference.

St. Paul is home to the Saint Paul Orphange and the Wilder Center as well as Terrace Park and East View Playground.