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Career and Education Opportunities for Administrative Assistants in St. Paul, Minnesota

Administrative assistants can find both educational opportunities and jobs in the St. Paul, Minnesota area. Currently, 30,250 people work as administrative assistants in Minnesota. This is expected to grow 14% to 34,430 people by 2016. This is better than the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $19 per hour or $41,520 yearly on average in Minnesota and about $19 per hour or $40,030 yearly on average in the U.S. as a whole. Earnings for administrative assistants are better than earnings in the general category of Secretarial in Minnesota and better than general Secretarial category earnings nationally.

The St. Paul area is home to seventy-seven schools of higher education, including twenty-two within twenty-five miles of St. Paul where you can get a degree as an administrative assistant. The most common level of education for administrative assistants is some college courses. You can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in St. Paul include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Rasmussen College-Eden Prairie - Eden Prairie, MN

Rasmussen College-Eden Prairie, 7905 Golden Triangle Drive, Suite 100, Eden Prairie, MN 55344-7220. Rasmussen College-Eden Prairie is a small college located in Eden Prairie, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 1,037 students. Rasmussen College-Eden Prairie has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated one and one students respectively in 2008.
  • Administrative Assistant and Secretarial Science, associate's degree.

Hennepin Technical College - Brooklyn Park, MN

Hennepin Technical College, 9000 Brooklyn Blvd, Brooklyn Park, MN 55445. Hennepin Technical College is a medium sized college located in Brooklyn Park, Minnesota. It is a public school with primarily 2-year programs and has 5,617 students. Hennepin Technical College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated two and eight students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year and one to two year which graduated nine and four students respectively in 2008.

Summit Academy Opportunities Industrialization Center - Minneapolis, MN

Summit Academy Opportunities Industrialization Center, 935 Olson Memorial Hwy, Minneapolis, MN 55405. Summit Academy Opportunities Industrialization Center is a small school located in Minneapolis, Minnesota. It is a private not-for-profit school with primarily less-than 2-year programs and has 173 students. Summit Academy Opportunities Industrialization Center has a less than one year program in Administrative Assistant and Secretarial Science which graduated thirteen students in 2008.

Anoka Technical College - Anoka, MN

Anoka Technical College, 1355 W Hwy 10, Anoka, MN 55303. Anoka Technical College is a small college located in Anoka, Minnesota. It is a public school with primarily 2-year programs and has 2,072 students. Anoka Technical College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 14 students in 2008.
  • Administrative Assistant and Secretarial Science, associate's degree which graduated 7 students in 2008.

Rasmussen College-Brooklyn Park - Brooklyn Park, MN

Rasmussen College-Brooklyn Park, 8301 93rd Ave N, Brooklyn Park, MN 55445-1512. Rasmussen College-Brooklyn Park is a small college located in Brooklyn Park, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 939 students. Rasmussen College-Brooklyn Park has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree.
  • Administrative Assistant and Secretarial Science, associate's degree which graduated 2 students in 2008.

Rasmussen College-Eagan - Eagan, MN

Rasmussen College-Eagan, 3500 Federal Dr, Eagan, MN 55122-1346. Rasmussen College-Eagan is a small college located in Eagan, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 751 students. Rasmussen College-Eagan has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree.
  • Administrative Assistant and Secretarial Science, associate's degree which graduated 3 students in 2008.

Anoka-Ramsey Community College - Coon Rapids, MN

Anoka-Ramsey Community College, 11200 Mississippi Blvd. NW, Coon Rapids, MN 55433-3470. Anoka-Ramsey Community College is a medium sized college located in Coon Rapids, Minnesota. It is a public school with primarily 2-year programs and has 8,253 students. Anoka-Ramsey Community College has a less than one year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Minneapolis Business College - Roseville, MN

Minneapolis Business College, 1711 W County Rd B, Roseville, MN 55113-0000. Minneapolis Business College is a small college located in Roseville, Minnesota. It is a private for-profit school with primarily 2-year programs and has 408 students. Minneapolis Business College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated seventeen and twenty-eight students respectively in 2008.

Minneapolis Community and Technical College - Minneapolis, MN

Minneapolis Community and Technical College, 1501 Hennepin Ave, Minneapolis, MN 55403-1779. Minneapolis Community and Technical College is a medium sized college located in Minneapolis, Minnesota. It is a public school with primarily 2-year programs and has 9,539 students. Minneapolis Community and Technical College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Minnesota School of Business - Blaine, MN

Minnesota School of Business, 3680 Pheasant Ridge Dr NE, Blaine, MN 55449. Minnesota School of Business is a small school located in Blaine, Minnesota. It is a private for-profit school with primarily 4-year or above programs. It has 754 students and an admission rate of 100%. Minnesota School of Business has a less than one year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary.

Globe University - Woodbury, MN

Globe University, 8089 Globe Drive, Woodbury, MN 55125-3388. Globe University is a small university located in Woodbury, Minnesota. It is a private for-profit school with primarily 4-year or above programs. It has 856 students and an admission rate of 88%. Globe University has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary.

Saint Paul College - A Community and Technical College - Saint Paul, MN

Saint Paul College - A Community and Technical College, 235 Marshall Ave, Saint Paul, MN 55102-9808. Saint Paul College - A Community and Technical College is a medium sized college located in Saint Paul, Minnesota. It is a public school with primarily 2-year programs and has 5,388 students. Saint Paul College - A Community and Technical College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated five and nine students respectively in 2008.

Academy College - Minneapolis, MN

Academy College, 1101 E. 78th Street, Suite 100, Minneapolis, MN 55420-1554. Academy College is a small college located in Minneapolis, Minnesota. It is a private for-profit school with primarily 4-year or above programs. It has 186 students and an admission rate of 100%. Academy College has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary.

Minnesota School of Business - Richfield, MN

Minnesota School of Business, 1401 W 76 St, Richfield, MN 55423. Minnesota School of Business is a small school located in Richfield, Minnesota. It is a private for-profit school with primarily 4-year or above programs. It has 1,479 students and an admission rate of 87%. Minnesota School of Business has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated zero and two students respectively in 2008.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree.

Minnesota School of Business - Plymouth, MN

Minnesota School of Business, 1455 County Rd 101 North, Plymouth, MN 55447. Minnesota School of Business is a small school located in Plymouth, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 520 students. Minnesota School of Business has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary which graduated zero and three students respectively in 2008.

Century Community and Technical College - White Bear Lake, MN

Century Community and Technical College, 3300 Century Ave N, White Bear Lake, MN 55110. Century Community and Technical College is a medium sized college located in White Bear Lake, Minnesota. It is a public school with primarily 2-year programs and has 9,384 students. Century Community and Technical College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated two and seven students respectively in 2008.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated two and five students respectively in 2008.

Dakota County Technical College - Rosemount, MN

Dakota County Technical College, 1300 145th Street East, Rosemount, MN 55068-2999. Dakota County Technical College is a small college located in Rosemount, Minnesota. It is a public school with primarily 2-year programs and has 2,919 students. Dakota County Technical College has 3 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated three and three students respectively in 2008.
  • Administrative Assistant and Secretarial Science, one to two year which graduated 3 students in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 5 students in 2008.

East Metro Opportunities Industrialization Center - Saint Paul, MN

East Metro Opportunities Industrialization Center, 1919 University Ave Suite 500, Saint Paul, MN 55104-3435. East Metro Opportunities Industrialization Center is a small school located in Saint Paul, Minnesota. It is a private not-for-profit school with primarily less-than 2-year programs and has 122 students. East Metro Opportunities Industrialization Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Minnesota School of Business-Shakopee - Shakopee, MN

Minnesota School of Business-Shakopee, 1200 Shakopee Town Square, Shakopee, MN 55379. Minnesota School of Business-Shakopee is a small school located in Shakopee, Minnesota. It is a private for-profit school with primarily 4-year or above programs. It has 542 students and an admission rate of 99%. Minnesota School of Business-Shakopee has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary which graduated three and six students respectively in 2008.

Rasmussen College-Lake Elmo - Lake Elmo, MN

Rasmussen College-Lake Elmo, 8565 Eagle Point Circle, Lake Elmo, MN 55042-8637. Rasmussen College-Lake Elmo is a small college located in Lake Elmo, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 541 students. Rasmussen College-Lake Elmo has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree.
  • Administrative Assistant and Secretarial Science, associate's degree.

Minnesota School of Business-Brooklyn Center - Brooklyn Center, MN

Minnesota School of Business-Brooklyn Center, 5910 Shingle Creek Pky, Brooklyn Center, MN 55430. Minnesota School of Business-Brooklyn Center is a small school located in Brooklyn Center, Minnesota. It is a private for-profit school with primarily 4-year or above programs. It has 700 students and an admission rate of 98%. Minnesota School of Business-Brooklyn Center has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary which graduated two and six students respectively in 2008.

American Indian OIC Inc - Minneapolis, MN

American Indian OIC Inc, 1845 E. Franklin Ave, Minneapolis, MN 55404-2221. American Indian OIC Inc is a small school located in Minneapolis, Minnesota. It is a private not-for-profit school with primarily less-than 2-year programs and has 111 students. American Indian OIC Inc has a less than one year program in Administrative Assistant and Secretarial Science which graduated six students in 2008.

LOCATION INFORMATION: St. Paul, Minnesota

St. Paul, Minnesota
St. Paul, Minnesota photo by Gridge

St. Paul is located in Ramsey County, Minnesota. It has a population of over 279,590, which has shrunk by 2.6% in the past ten years. The cost of living index in St. Paul, 99, is near the national average. New single-family homes in St. Paul are valued at $213,300 on average, which is well below the state average. In 2008, thirty new homes were built in St. Paul, down from seventy-four the previous year.

The three most popular industries for women in St. Paul are educational services, health care, and finance and insurance. For men, it is educational services, professional, scientific, and technical services, and construction. The average commute to work is about 21 minutes. More than 32.0% of St. Paul residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 12.0%, is higher than the state average.

The unemployment rate in St. Paul is 7.4%, which is greater than Minnesota's average of 7.0%.

The percentage of St. Paul residents that are affiliated with a religious congregation, 61.3%, is more than both the national and state average. Zion Church, Convent of the Visitation and Saint Paul Cathedral are some of the churches located in St. Paul. The most prominent religious groups are the Catholic Church, the Evangelical Lutheran Church in America and the Baptist General Conference.

St. Paul is home to the Saint Paul Orphange and the Wilder Center as well as Terrace Park and East View Playground.