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Career and Education Opportunities for Secretaries in Rochester, Minnesota

There is a wide variety of career and education opportunities for secretaries in the Rochester, Minnesota area. There are currently 12,040 working secretaries in Minnesota; this should shrink by 1% to 11,920 working secretaries in the state by 2016. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn approximately $17 per hour or $35,420 annually on average in Minnesota. Nationally they average about $13 hourly or $29,050 yearly. Earnings for secretaries are not quite as good as earnings in the general category of Secretarial in Minnesota and not quite as good as general Secretarial category earnings nationally.

The Rochester area is home to seven schools of higher education, including three within twenty-five miles of Rochester where you can get a degree as a secretary. Given that the most common education level for secretaries is a high school diploma or GED, you can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Rochester include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Rochester Community and Technical College - Rochester, MN

Rochester Community and Technical College, 851 30th Ave SE, Rochester, MN 55904-4999. Rochester Community and Technical College is a medium sized college located in Rochester, Minnesota. It is a public school with primarily 2-year programs and has 5,977 students. Rochester Community and Technical College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated three and seven students respectively in 2008.

Minnesota School of Business - Rochester, MN

Minnesota School of Business, 2521 Pennington Drive NW, Rochester, MN 55901. Minnesota School of Business is a small school located in Rochester, Minnesota. It is a private for-profit school with primarily 4-year or above programs and has 745 students. Minnesota School of Business has a less than one year program in Administrative Assistant and Secretarial Science which graduated sixteen students in 2008.

Riverland Community College - Austin, MN

Riverland Community College, 1900 8th Ave NW, Austin, MN 55912-1473. Riverland Community College is a small college located in Austin, Minnesota. It is a public school with primarily 2-year programs and has 3,068 students. Riverland Community College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated three students in 2008.

LOCATION INFORMATION: Rochester, Minnesota

Rochester, Minnesota
Rochester, Minnesota photo by Jonathunder

Rochester is located in Olmsted County, Minnesota. It has a population of over 100,413, which has grown by 17.0% in the past ten years. The cost of living index in Rochester, 79, is well below the national average. New single-family homes in Rochester are priced at $233,700 on average, which is below the state average. In 2008, two hundred eighty-seven new homes were constructed in Rochester, down from four hundred twenty the previous year.

The three big industries for women in Rochester are health care, educational services, and accommodation and food services. For men, it is health care, computer and electronic products, and construction. The average commute to work is about 15 minutes. More than 38.1% of Rochester residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 15.5%, is higher than the state average.

The unemployment rate in Rochester is 5.8%, which is less than Minnesota's average of 7.0%.

The percentage of Rochester residents that are affiliated with a religious congregation, 61.7%, is more than both the national and state average. Faith Family Church, Faith Harbor Church and Saint Francis Catholic Church are all churches located in Rochester. The most common religious groups are the Catholic Church, the Evangelical Lutheran Church in America and the Lutheran Church.

Rochester is home to the Soldiers Field Golf Course and the Guggenheim Building as well as Mohn Park and Manor Park. Shopping centers in the area include Apache Mall, Miracle Mile Shopping Center and Crossroads Shopping Center. Visitors to Rochester can choose from Best Western, Maria's and Econo Lodge Downtown for temporary stays in the area.