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Career and Education Opportunities for Municipal Clerks in Grand Rapids, Michigan

If you want to be a municipal clerk, the Grand Rapids, Michigan area offers many opportunities both for education and employment. About 5,640 people are currently employed as municipal clerks in Michigan. By 2016, this is expected to grow by 5% to 5,900 people employed. This is not quite as good as the national trend for municipal clerks, which sees this job pool growing by about 8.2% over the next eight years. In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Income for municipal clerks is about $17 per hour or $36,860 yearly on average in Michigan. Nationally, their income is about $15 per hour or $33,200 annually. Municipal clerks earn more than people working in the category of Clerical generally in Michigan and more than people in the Clerical category nationally.

There are two schools within twenty-five miles of Grand Rapids where you can study to be a municipal clerk, among nineteen schools of higher education total in the Grand Rapids area. Municipal clerks usually hold a high school diploma or GED, so you can expect to spend only a short time training to become a municipal clerk if you already have a high school diploma.


Municipal Clerk video from the State of New Jersey Dept. of Labor and Workforce Development

In general, municipal clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Municipal clerks record and edit the minutes of meetings and distribute to appropriate officials and staff members. They also research data in the municipal archives upon request of public officials and private citizens. Equally important, municipal clerks have to respond to requests for data from the public and state and federal legislative offices. They are often called upon to perform general office duties, such as taking and transcribing dictation, typing and proofreading correspondence, distributing and filing official forms, and scheduling appointments. They are expected to issue public notification of all official efforts and meetings. Finally, municipal clerks formulate and direct the maintenance and computerization of all municipal documents.

Every day, municipal clerks are expected to be able to articulate ideas and problems. They need to listen to and understand others in meetings. It is also important that they read and understand documents and reports.

It is important for municipal clerks to ready meeting agendas and packets of related data. They are often called upon to perform budgeting duties, including assisting in budget preparation and budget administration. They also ready ordinances and proclamations so that they can be executed and distributed. They are sometimes expected to direct and maintain office tracking systems for correspondence and follow-up actions. Somewhat less frequently, municipal clerks are also expected to process claims against the municipality, maintaining files and log of claims, and direct claim response and handling with municipal claims administrators.

They also have to be able to furnish assistance to persons with disabilities in reaching less accessible areas of municipal facilities and maintain and update documents. And finally, they sometimes have to formulate and direct the maintenance and computerization of all municipal documents.

Like many other jobs, municipal clerks must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Grand Rapids include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Broker Assistant. Perform clerical duties involving the purchase or sale of securities. Duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, tracking stock price fluctuations, computing equity, and keeping records of daily transactions and holdings.
  • Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
  • Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
  • File Clerk. File correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
  • License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
  • Payroll Bookkeeper. Compile and post employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions. May prepare paychecks.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
  • Statement Clerk. Prepare and distribute bank statements to customers, answer inquiries, and reconcile discrepancies in records and accounts.
  • Statistical Clerk. Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks.
  • Store Clerk. Receive, store, and issue sales floor merchandise. Stock shelves, racks, and tables with merchandise and arrange merchandise displays to attract customers. May periodically take physical count of stock or check and mark merchandise.
  • Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.


Muskegon Community College - Muskegon, MI

Muskegon Community College, 221 S Quarterline Rd, Muskegon, MI 49442-1432. Muskegon Community College is a small college located in Muskegon, Michigan. It is a public school with primarily 2-year programs and has 4,747 students. Muskegon Community College has a one to two year program in General Office Occupations and Clerical Services which graduated four students in 2008.

Baker College of Muskegon - Muskegon, MI

Baker College of Muskegon, 1903 Marquette Ave, Muskegon, MI 49442. Baker College of Muskegon is a medium sized college located in Muskegon, Michigan. It is a private not-for-profit school with primarily 4-year or above programs and has 5,214 students. Baker College of Muskegon has a one to two year program in General Office Occupations and Clerical Services which graduated six students in 2008.

LOCATION INFORMATION: Grand Rapids, Michigan

Grand Rapids, Michigan
Grand Rapids, Michigan photo by Grguy2011

Grand Rapids is located in Kent County, Michigan. It has a population of over 193,396, which has shrunk by 2.2% over the last ten years. The cost of living index in Grand Rapids, 81, is well below the national average. New single-family homes in Grand Rapids cost $98,700 on average, which is far less than the state average. In 2008, forty-three new homes were built in Grand Rapids, down from ninety-two the previous year.

The three most popular industries for women in Grand Rapids are health care, educational services, and accommodation and food services. For men, it is construction, transportation equipment, and educational services. The average travel time to work is about 19 minutes. More than 23.8% of Grand Rapids residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 8.0%, is lower than the state average.

The unemployment rate in Grand Rapids is 15.4%, which is greater than Michigan's average of 14.3%.

The percentage of Grand Rapids residents that are affiliated with a religious congregation, 52.9%, is more than both the national and state average. Church of Jesus Christ, Immanuel Church and Trinity Church are among the churches located in Grand Rapids. The most prominent religious groups are the Catholic Church, the Christian Reformed Church in North America and the Reformed Church in America.

Grand Rapids is home to the Kent Country Club and the Walker Juvenile Court as well as Comstock Riverside Park and Richmond Park. Visitors to Grand Rapids can choose from Hampton Inn Grand Rapids, Hampton Inn Grand Rapids/North- Mi and Hampton Inn Fax for temporary stays in the area.