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Career and Education Opportunities for Administrative Assistants in Boston, Massachusetts

Administrative assistant career and educational opportunities abound in Boston, Massachusetts. There are currently 49,840 working administrative assistants in Massachusetts; this should grow by 8% to about 53,720 working administrative assistants in the state by 2016. This is not quite as good as the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $22 per hour or $46,150 annually on average in Massachusetts and about $19 hourly or $40,030 yearly on average in the U.S. as a whole. Compared with people working in the overall category of Secretarial, people working as administrative assistants in Massachusetts earn more. They earn more than people working in the overall category of Secretarial nationally.

There are seventeen schools within twenty-five miles of Boston where you can study to be an administrative assistant, among 151 schools of higher education total in the Boston area. The most common level of education for administrative assistants is some college courses. It will take a short time to learn to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Boston include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Millennium Training Institute - Woburn, MA

Millennium Training Institute, 600 West Cummings Park, Suite 2550, Woburn, MA 01801. Millennium Training Institute is a small school located in Woburn, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs. It has 107 students and an admission rate of 83%. Millennium Training Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated twenty-nine students in 2008.

Lincoln Technical Institute - Brockton, MA

Lincoln Technical Institute, 375 Westgate Drive, Brockton, MA 02301-1818. Lincoln Technical Institute is a small school located in Brockton, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs and has 181 students. Lincoln Technical Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated 109 students in 2008.

Gibbs College-Boston - Boston, MA

Gibbs College-Boston, 126 Newbury Street, Boston, MA 02116. Gibbs College-Boston is a small college located in Boston, Massachusetts. It is a private for-profit school with primarily 2-year programs and has 264 students. Gibbs College-Boston has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 45 students in 2008.
  • Administrative Assistant and Secretarial Science, less than one year which graduated 21 students in 2008.

Nashua Community College - Nashua, NH

Nashua Community College, 505 Amherst St, Nashua, NH 03063-1026. Nashua Community College is a small college located in Nashua, New Hampshire. It is a public school with primarily 2-year programs and has 1,925 students. Nashua Community College has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated one student in 2008.

Massasoit Community College - Brockton, MA

Massasoit Community College, One Massasoit Boulevard, Brockton, MA 02302-3996. Massasoit Community College is a medium sized college located in Brockton, Massachusetts. It is a public school with primarily 2-year programs and has 7,394 students. Massasoit Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and two students respectively in 2008.

Everest Institute-Brighton - Brighton, MA

Everest Institute-Brighton, 1505 Commonwealth Ave, Brighton, MA 02135-3605. Everest Institute-Brighton is a small school located in Brighton, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs. It has 180 students and an admission rate of 45%. Everest Institute-Brighton has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated fifty students in 2008.

Fisher College - Boston, MA

Fisher College, 118 Beacon St, Boston, MA 02116. Fisher College is a small college located in Boston, Massachusetts. It is a private not-for-profit school with primarily 4-year or above programs. It has 1,262 students and an admission rate of 62%. Fisher College has 3 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated four and four students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 1 student in 2008.

The Salter School-Tewksbury Campus - Tewksbury, MA

The Salter School-Tewksbury Campus, 515 Woburn Street, Tewksbury, MA 01876. The Salter School-Tewksbury Campus is a small school located in Tewksbury, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs and has 299 students. The Salter School-Tewksbury Campus has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty-five students in 2008.

Quinsigamond Community College - Worcester, MA

Quinsigamond Community College, 670 West Boylston Street, Worcester, MA 01606-2092. Quinsigamond Community College is a medium sized college located in Worcester, Massachusetts. It is a public school with primarily 2-year programs and has 7,227 students. Quinsigamond Community College has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated five students in 2008.

Roxbury Community College - Roxbury Crossing, MA

Roxbury Community College, 1234 Columbus Ave, Roxbury Crossing, MA 02120-3400. Roxbury Community College is a small college located in Roxbury Crossing, Massachusetts. It is a public school with primarily 2-year programs and has 2,561 students. Roxbury Community College has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, less than one year which graduated 5 students in 2008.
  • Executive Assistant/Executive Secretary, associate's degree.

North Shore Community College - Danvers, MA

North Shore Community College, 1 Ferncroft Rd, Danvers, MA 01923-0840. North Shore Community College is a medium sized college located in Danvers, Massachusetts. It is a public school with primarily 2-year programs and has 7,223 students. North Shore Community College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year and associate's degree which graduated three and five students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 5 students in 2008.

Lincoln Technical Institute - Somerville, MA

Lincoln Technical Institute, 5 Middlesex Ave, Somerville, MA 02145. Lincoln Technical Institute is a small school located in Somerville, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs and has 385 students. Lincoln Technical Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-six students in 2008.

Massachusetts Bay Community College - Wellesley Hills, MA

Massachusetts Bay Community College, 50 Oakland St, Wellesley Hills, MA 02481-5399. Massachusetts Bay Community College is a medium sized college located in Wellesley Hills, Massachusetts. It is a public school with primarily 2-year programs and has 4,975 students. Massachusetts Bay Community College has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated one student in 2008.

Bunker Hill Community College - Boston, MA

Bunker Hill Community College, 250 New Rutherford Ave, Boston, MA 02129-2925. Bunker Hill Community College is a medium sized college located in Boston, Massachusetts. It is a public school with primarily 2-year programs and has 9,500 students. Bunker Hill Community College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year and associate's degree which graduated two and nine students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 3 students in 2008.

Salter College-West Boylston - West Boylston, MA

Salter College-West Boylston, 184 West Boylston Suite # 1, West Boylston, MA 01583. Salter College-West Boylston is a small college located in West Boylston, Massachusetts. It is a private for-profit school with primarily 2-year programs and has 852 students. Salter College-West Boylston has a one to two year and an associate's degree program in Executive Assistant/Executive Secretary which graduated twenty-five and six students respectively in 2008.

Sullivan and Cogliano Training Center - Brockton, MA

Sullivan and Cogliano Training Center, 365 Westgate Drive, Brockton, MA 02301-1822. Sullivan and Cogliano Training Center is a small school located in Brockton, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs and has 547 students. Sullivan and Cogliano Training Center has a less than one year program in Executive Assistant/Executive Secretary which graduated six students in 2008.

The Salter School-Malden Campus - Malden, MA

The Salter School-Malden Campus, 2 Florence St, Malden, MA 02148. The Salter School-Malden Campus is a small school located in Malden, Massachusetts. It is a private for-profit school with primarily less-than 2-year programs and has 423 students. The Salter School-Malden Campus has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated seventy-seven students in 2008.

LOCATION INFORMATION: Boston, Massachusetts

Boston, Massachusetts
Boston, Massachusetts photo by Ahonc

Boston is situated in Suffolk County, Massachusetts. It has a population of over 609,023, which has grown by 3.4% over the last ten years. The cost of living index in Boston, 136, is far greater than the national average. New single-family homes in Boston are valued at $216,200 on average, which is well below the state average. In 2008, twenty-three new homes were constructed in Boston, down from forty-eight the previous year.

The three most popular industries for women in Boston are health care, educational services, and professional, scientific, and technical services. For men, it is professional, scientific, and technical services, educational services, and accommodation and food services. The average travel time to work is about 29 minutes. More than 35.6% of Boston residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 15.3%, is higher than the state average.

The unemployment rate in Boston is 8.2%, which is less than Massachusetts's average of 8.4%.

The percentage of Boston residents that are affiliated with a religious congregation, 60.0%, is more than the national average but less than the state average. Brighton Congregational Church, Leslie Lindsay Chapel and Universalist Meeting House are some of the churches located in Boston. The largest religious groups are the Catholic Church, the Muslim Estimate and the Episcopal Church.

Boston is home to the Metropolitan Water Works Pumping Stations and the Mystic Pier 1 as well as Schoolboy Stadium and Liberty Square. Shopping centers in the area include Legion Shopping Center, Longwood Galleria Shopping Center and Neponset Circle Shopping Center. Visitors to Boston can choose from Federalist Restaurant, Eco-Logical Solutions and Omni Parker Hotel for temporary stays in the area.