Popular Careers

Career Development

Career development resources for aspiring professionals.

Career Change Center

Career change guides, tutorials and resources for professionals in transition.

Job Search Resources

Job search resources, websites, guides and directories for job seekers.


Career and Education Opportunities for Administrative Assistants in Baltimore, Maryland

There is a wide variety of career and education opportunities for administrative assistants in the Baltimore, Maryland area. There are currently 25,100 jobs for administrative assistants in Maryland and this is projected to grow 17% to about 29,290 jobs by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $22 hourly or $46,380 yearly on average in Maryland and about $19 hourly or $40,030 annually on average in the U.S. as a whole. Incomes for administrative assistants are better than in the overall category of Secretarial in Maryland, and better than the overall Secretarial category nationally.

There are ten schools within twenty-five miles of Baltimore where you can study to be an administrative assistant, among 102 schools of higher education total in the Baltimore area. The most common level of education for administrative assistants is some college courses. You can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Baltimore include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

The Community College of Baltimore County - Baltimore, MD

The Community College of Baltimore County, 7201 Rossville Blvd., Baltimore, MD 21237. The Community College of Baltimore County is a large college located in Baltimore, Maryland. It is a public school with primarily 2-year programs and has 20,673 students. The Community College of Baltimore County has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree which graduated two and one students respectively in 2008.
  • Administrative Assistant and Secretarial Science, one to two year and associate's degree which graduated two and three students respectively in 2008.

TESST College of Technology-Towson - Towson, MD

TESST College of Technology-Towson, 803 Glen Eagles Ct, Towson, MD 21286-2201. TESST College of Technology-Towson is a small college located in Towson, Maryland. It is a private for-profit school with primarily 2-year programs and has 419 students. TESST College of Technology-Towson has a less than one year program in Administrative Assistant and Secretarial Science.

Anne Arundel Community College - Arnold, MD

Anne Arundel Community College, 101 College Pky, Arnold, MD 21012-1895. Anne Arundel Community College is a large college located in Arnold, Maryland. It is a public school with primarily 2-year programs and has 15,149 students. Anne Arundel Community College has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-one and seven students respectively in 2008.

Baltimore City Community College - Baltimore, MD

Baltimore City Community College, 2901 Liberty Hts Ave, Baltimore, MD 21215-7893. Baltimore City Community College is a medium sized college located in Baltimore, Maryland. It is a public school with primarily 2-year programs and has 6,884 students. Baltimore City Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated four and nine students respectively in 2008.

Prince George's Community College - Largo, MD

Prince George's Community College, 301 Largo Rd, Largo, MD 20774-2199. Prince George's Community College is a large college located in Largo, Maryland. It is a public school with primarily 2-year programs and has 12,005 students. Prince George's Community College has a one to two year program in Administrative Assistant and Secretarial Science.

University of the District of Columbia - Washington, DC

University of the District of Columbia, 4200 Connecticut Ave NW, Washington, DC 20008. University of the District of Columbia is a medium sized university located in Washington, District of Columbia. It is a public school with primarily 4-year or above programs and has 5,339 students. University of the District of Columbia has an associate's degree and a bachelor's degree program in Administrative Assistant and Secretarial Science which graduated four and two students respectively in 2008.

Carroll Community College - Westminster, MD

Carroll Community College, 1601 Washington Rd, Westminster, MD 21157. Carroll Community College is a small college located in Westminster, Maryland. It is a public school with primarily 2-year programs and has 3,453 students. Carroll Community College has a one to two year program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Medix School - Towson, MD

Medix School, 700 York Rd, Towson, MD 21204-9840. Medix School is a small school located in Towson, Maryland. It is a private for-profit school with primarily less-than 2-year programs. It has 640 students and an admission rate of 100%. Medix School has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty-seven students in 2008.

CET-Alexandria - Alexandria, VA

CET-Alexandria, 6295 Edsall Rd, Plaza 500, Ste. 220, Alexandria, VA 22312. CET-Alexandria is a small school located in Alexandria, Virginia. It is a private not-for-profit school with primarily less-than 2-year programs and has 169 students. CET-Alexandria has a one to two year program in Administrative Assistant and Secretarial Science which graduated four students in 2008.

Howard Community College - Columbia, MD

Howard Community College, 10901 Little Patuxent Pkwy, Columbia, MD 21044-3197. Howard Community College is a medium sized college located in Columbia, Maryland. It is a public school with primarily 2-year programs and has 7,905 students. Howard Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and two students respectively in 2008.

LOCATION INFORMATION: Baltimore, Maryland

Baltimore, Maryland
Baltimore, Maryland photo by Nfutvol

Baltimore is located in Baltimore City County, Maryland. It has a population of over 636,919, which has shrunk by 2.2% in the past ten years. The cost of living index in Baltimore, 96, is near the national average. New single-family homes in Baltimore cost $139,700 on average, which is well below the state average. In 2008, one hundred fifty-three new homes were built in Baltimore, down from two hundred four the previous year.

The top three industries for women in Baltimore are health care, educational services, and public administration. For men, it is construction, educational services, and public administration. The average travel time to work is about 31 minutes. More than 19.1% of Baltimore residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 8.7%, is lower than the state average.

The unemployment rate in Baltimore is 10.8%, which is greater than Maryland's average of 7.2%.

A W Wilson Memorial United Methodist Church, Abbott Memorial Presbyterian Church and Rogers Avenue Synagogue are all churches located in Baltimore.

Baltimore is home to the Governors Yacht Club and the Oriole Park at Camden Yards as well as Venable Park and Eutaw-Madison Apartment House Historic District. Shopping centers in the area include Alameda Shopping Center, Village Square of Cross Keys Shopping Center and Waverly Tower Shopping Center. Visitors to Baltimore can choose from Four Seasons Complete Camper Care Center, Knights Inn and Hilton & Towers for temporary stays in the area.