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Career and Education Opportunities for Secretaries in Louisville, Kentucky

Secretaries can find both educational opportunities and jobs in the Louisville, Kentucky area. About 25,940 people are currently employed as secretaries in Kentucky. By 2016, this is expected to shrink 6% to about 24,420 people employed. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn about $11 per hour or $24,000 per year on average in Kentucky and about $13 hourly or $29,050 annually on average nationally. Secretaries earn less than people working in the category of Secretarial generally in Kentucky and less than people in the Secretarial category nationally.

The Louisville area is home to thirty schools of higher education, including four within twenty-five miles of Louisville where you can get a degree as a secretary. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Louisville include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Ivy Tech Community College-South Central - Sellersburg, IN

Ivy Tech Community College-South Central, 8204 Hwy 311, Sellersburg, IN 47172-1897. Ivy Tech Community College-South Central is a small college located in Sellersburg, Indiana. It is a public school with primarily 2-year programs and has 3,826 students. Ivy Tech Community College-South Central has an associate's degree program in Executive Assistant/Executive Secretary which graduated nine students in 2008.

Sullivan University - Louisville, KY

Sullivan University, 3101 Bardstown Rd, Louisville, KY 40205-3013. Sullivan University is a small university located in Louisville, Kentucky. It is a private for-profit school with primarily 4-year or above programs and has 4,708 students. Sullivan University has a one to two year and an associate's degree program in Executive Assistant/Executive Secretary which graduated one and one students respectively in 2008.

Spencerian College - Louisville, KY

Spencerian College, 4627 Dixie Hwy, Louisville, KY 40216. Spencerian College is a small college located in Louisville, Kentucky. It is a private for-profit school with primarily 2-year programs and has 1,250 students. Spencerian College has a one to two year program in Executive Assistant/Executive Secretary which graduated one student in 2008.

Jefferson Community and Technical College - Louisville, KY

Jefferson Community and Technical College, 109 E Broadway, Louisville, KY 40202-2005. Jefferson Community and Technical College is a large college located in Louisville, Kentucky. It is a public school with primarily 2-year programs and has 15,560 students. Jefferson Community and Technical College has less than one year, one to two year, and associate's degree programs in Executive Assistant/Executive Secretary which graduated 109, eighteen, and twelve students respectively in 2008.

LOCATION INFORMATION: Louisville, Kentucky

Louisville, Kentucky
Louisville, Kentucky photo by File Upload Bot

Louisville is located in Jefferson County, Kentucky. It has a population of over 261,624. The cost of living index in Louisville, 84, is well below the national average. New single-family homes in Louisville are priced at $74,300 on average, which is far less than the state average. In 2002, one hundred forty-six new homes were built in Louisville, down from two hundred seventy-seven the previous year.

The three most popular industries for women in Louisville are health care, educational services, and accommodation and food services. For men, it is construction, accommodation and food services, and professional, scientific, and technical services. The average travel time to work is about 20 minutes. More than 21.3% of Louisville residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 8.7%, is higher than the state average.

About 21.6% of Louisville's residents are below the poverty line, which is worse than the state average.

The percentage of Louisville residents that are affiliated with a religious congregation, 54.6%, is more than the national average but less than the state average. Audubon Church, Expressway Church and Southern Baptist Seminary are some of the churches located in Louisville. The most prominent religious groups are the Catholic Church, the Southern Baptist Convention and the United Methodist Church.

Louisville is home to the Oak Saint Yards and the Brooklawn Childrens Home as well as Central Park and Taylor Memorial Park. Visitors to Louisville can choose from The Galt House, Seelbach Hilton and Best Western Airport East for temporary stays in the area.