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Career and Education Opportunities for Administrative Assistants in Lexington-Fayette, Kentucky

There is a wide variety of career and education opportunities for administrative assistants in the Lexington-Fayette, Kentucky area. Currently, 25,090 people work as administrative assistants in Kentucky. This is expected to grow 7% to about 26,720 people by 2016. This is not quite as good as the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Administrative assistants earn approximately $15 hourly or $32,150 yearly on average in Kentucky. Nationally they average about $19 per hour or $40,030 yearly. Administrative assistants earn more than people working in the category of Secretarial generally in Kentucky and more than people in the Secretarial category nationally.

There are twenty-two schools of higher education in the Lexington-Fayette area, including four within twenty-five miles of Lexington-Fayette where you can get a degree to start your career as an administrative assistant. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time training to become an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Lexington-Fayette include:

  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Bluegrass Community and Technical College - Lexington, KY

Bluegrass Community and Technical College, 470 Cooper Drive, Lexington, KY 40506. Bluegrass Community and Technical College is a large college located in Lexington, Kentucky. It is a public school with primarily 2-year programs and has 12,200 students. Bluegrass Community and Technical College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year, one to two year, and associate's degree which graduated twenty-nine, ten, and nineteen students respectively in 2008.
  • Executive Assistant/Executive Secretary, less than one year, one to two year, and associate's degree which graduated fifty-five, ten, and twenty-seven students respectively in 2008.

Kentucky State University - Frankfort, KY

Kentucky State University, 400 East Main Street, Frankfort, KY 40601. Kentucky State University is a small university located in Frankfort, Kentucky. It is a public school with primarily 4-year or above programs. It has 2,660 students and an admission rate of 31%. Kentucky State University has an associate's degree program in Executive Assistant/Executive Secretary.

Eastern Kentucky University - Richmond, KY

Eastern Kentucky University, 521 Lancaster Ave, Richmond, KY 40475-3102. Eastern Kentucky University is a large university located in Richmond, Kentucky. It is a public school with primarily 4-year or above programs. It has 16,050 students and an admission rate of 69%. Eastern Kentucky University has an associate's degree program in Administrative Assistant and Secretarial Science which graduated four students in 2008.

National College-Lexington - Lexington, KY

National College-Lexington, 2376 Sir Barton Way, Lexington, KY 40509. National College-Lexington is a small college located in Lexington, Kentucky. It is a private for-profit school with primarily 4-year or above programs and has 2,694 students. National College-Lexington has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, associate's degree which graduated 46 students in 2008.
  • Executive Assistant/Executive Secretary, one to two year which graduated 6 students in 2008.

LOCATION INFORMATION: Lexington-Fayette, Kentucky

Lexington-Fayette, Kentucky
Lexington-Fayette, Kentucky photo by Jonesey

Lexington-Fayette is located in Fayette County, Kentucky. It has a population of over 282,114, which has grown by 8.3% over the last ten years. The cost of living index in Lexington-Fayette, 84, is well below the national average. New single-family homes in Lexington-Fayette are valued at $167,600 on average, which is well above the state average. In 2008, seven hundred seventy-one new homes were built in Lexington-Fayette, down from 1,227 the previous year.

The three big industries for women in Lexington-Fayette are health care, educational services, and accommodation and food services. For men, it is educational services, construction, and accommodation and food services. The average travel time to work is about 19 minutes. More than 35.6% of Lexington-Fayette residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 14.5%, is higher than the state average.

The percentage of Lexington-Fayette residents that are affiliated with a religious congregation, 47.3%, is less than both the national and state average. Victory Baptist Church, Aldersgate Church and Trinity Hill United Methodist Church are all churches located in Lexington-Fayette. The largest religious groups are the Southern Baptist Convention, the Catholic Church and the United Methodist Church.

Lexington-Fayette is home to the Tates Creek Country Club and the Home of Henry Clay as well as Kentucky State Horse Park and Duncan Park. Shopping centers in the area include Fayette Mall, Turfland Mall and Lexington Mall.