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Career and Education Opportunities for Secretaries in Indianapolis, Indiana

There is a wide variety of career and education opportunities for secretaries in the Indianapolis, Indiana area. About 46,210 people are currently employed as secretaries in Indiana. By 2016, this is expected to shrink 1% to 45,850 people employed. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn about $13 per hour or $27,870 annually on average in Indiana and about $13 hourly or $29,050 yearly on average nationally. Secretaries earn less than people working in the category of Secretarial generally in Indiana and less than people in the Secretarial category nationally.

There are thirty-six schools of higher education in the Indianapolis area, including five within twenty-five miles of Indianapolis where you can get a degree to start your career as a secretary. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Indianapolis include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Ivy Tech Community College-Central Indiana - Indianapolis, IN

Ivy Tech Community College-Central Indiana, 50 W. Fall Creek Parkway N. Drive, Indianapolis, IN 46208-5752. Ivy Tech Community College-Central Indiana is a large college located in Indianapolis, Indiana. It is a public school with primarily 2-year programs and has 15,795 students. Ivy Tech Community College-Central Indiana has a one to two year and an associate's degree program in Executive Assistant/Executive Secretary which graduated three and eleven students respectively in 2008.

International Business College-Indianapolis - Indianapolis, IN

International Business College-Indianapolis, 7205 Shadeland Station, Indianapolis, IN 46256-3954. International Business College-Indianapolis is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 2-year programs. It has 267 students and an admission rate of 83%. International Business College-Indianapolis has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and six students respectively in 2008.

Indiana Business College-Anderson - Anderson, IN

Indiana Business College-Anderson, 140 E 53rd St, Anderson, IN 46013. Indiana Business College-Anderson is a small college located in Anderson, Indiana. It is a private for-profit school with primarily 2-year programs. It has 202 students and an admission rate of 100%. Indiana Business College-Anderson has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and six students respectively in 2008.

Indiana Business College-Indianapolis - Indianapolis, IN

Indiana Business College-Indianapolis, 550 East Washington Street, Indianapolis, IN 46204. Indiana Business College-Indianapolis is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 4-year or above programs. It has 1,920 students and an admission rate of 89%. Indiana Business College-Indianapolis has an associate's degree program in Administrative Assistant and Secretarial Science which graduated nine students in 2008.

Indiana Business College-Northwest - Indianapolis, IN

Indiana Business College-Northwest, 6300 Technology Center Drive, Indianapolis, IN 46278. Indiana Business College-Northwest is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 2-year programs. It has 260 students and an admission rate of 51%. Indiana Business College-Northwest has an associate's degree program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

LOCATION INFORMATION: Indianapolis, Indiana

Indianapolis, Indiana
Indianapolis, Indiana photo by File Upload Bot

Indianapolis is situated in Marion County, Indiana. It has a population of over 798,382, which has grown by 2.1% in the past ten years. The cost of living index in Indianapolis, 80, is well below the national average. New single-family homes in Indianapolis cost $155,400 on average, which is near the state average. In 2008, seven hundred thirty-four new homes were constructed in Indianapolis, down from 1,317 the previous year.

The three big industries for women in Indianapolis are health care, educational services, and accommodation and food services. For men, it is construction, professional, scientific, and technical services, and administrative and support and waste management services. The average travel time to work is about 23 minutes. More than 25.4% of Indianapolis residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 8.7%, is higher than the state average.

The percentage of Indianapolis residents that are affiliated with a religious congregation, 40.3%, is less than both the national and state average. The largest religious groups are the Catholic Church, the United Methodist Church and the Christian Churches and Churches of Christ.