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Career and Education Opportunities for Administrative Assistants in Indianapolis, Indiana

If you want to be an administrative assistant, the Indianapolis, Indiana area offers many opportunities both for education and employment. About 27,800 people are currently employed as administrative assistants in Indiana. By 2016, this is expected to grow 12% to 31,080 people employed. This is not quite as good as the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Administrative assistants earn approximately $17 hourly or $35,380 per year on average in Indiana. Nationally they average about $19 per hour or $40,030 per year. Earnings for administrative assistants are better than earnings in the general category of Secretarial in Indiana and better than general Secretarial category earnings nationally.

There are seven schools within twenty-five miles of Indianapolis where you can study to be an administrative assistant, among thirty-six schools of higher education total in the Indianapolis area. The most common level of education for administrative assistants is some college courses. It will take a short time to learn to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Indianapolis include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

International Business College-Indianapolis - Indianapolis, IN

International Business College-Indianapolis, 7205 Shadeland Station, Indianapolis, IN 46256-3954. International Business College-Indianapolis is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 2-year programs. It has 267 students and an admission rate of 83%. International Business College-Indianapolis has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and six students respectively in 2008.

Indiana Business College-Northwest - Indianapolis, IN

Indiana Business College-Northwest, 6300 Technology Center Drive, Indianapolis, IN 46278. Indiana Business College-Northwest is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 2-year programs. It has 260 students and an admission rate of 51%. Indiana Business College-Northwest has an associate's degree program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Ivy Tech Community College-Central Indiana - Indianapolis, IN

Ivy Tech Community College-Central Indiana, 50 W. Fall Creek Parkway N. Drive, Indianapolis, IN 46208-5752. Ivy Tech Community College-Central Indiana is a large college located in Indianapolis, Indiana. It is a public school with primarily 2-year programs and has 15,795 students. Ivy Tech Community College-Central Indiana has a one to two year and an associate's degree program in Executive Assistant/Executive Secretary which graduated three and eleven students respectively in 2008.

Brown Mackie College-Indianapolis - Indianapolis, IN

Brown Mackie College-Indianapolis, 1200 N Meridian St, Ste 100, Indianapolis, IN 46204. Brown Mackie College-Indianapolis is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 4-year or above programs and has 246 students. Brown Mackie College-Indianapolis has an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary.

Indiana Business College-Anderson - Anderson, IN

Indiana Business College-Anderson, 140 E 53rd St, Anderson, IN 46013. Indiana Business College-Anderson is a small college located in Anderson, Indiana. It is a private for-profit school with primarily 2-year programs. It has 202 students and an admission rate of 100%. Indiana Business College-Anderson has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and six students respectively in 2008.

Kaplan College-Indianapolis - Indianapolis, IN

Kaplan College-Indianapolis, 7302 Woodland Dr, Indianapolis, IN 46278-1736. Kaplan College-Indianapolis is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 2-year programs and has 1,010 students. Kaplan College-Indianapolis has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated sixty-six students in 2008.

Indiana Business College-Indianapolis - Indianapolis, IN

Indiana Business College-Indianapolis, 550 East Washington Street, Indianapolis, IN 46204. Indiana Business College-Indianapolis is a small college located in Indianapolis, Indiana. It is a private for-profit school with primarily 4-year or above programs. It has 1,920 students and an admission rate of 89%. Indiana Business College-Indianapolis has an associate's degree program in Administrative Assistant and Secretarial Science which graduated nine students in 2008.

LOCATION INFORMATION: Indianapolis, Indiana

Indianapolis, Indiana
Indianapolis, Indiana photo by File Upload Bot

Indianapolis is situated in Marion County, Indiana. It has a population of over 798,382, which has grown by 2.1% in the past ten years. The cost of living index in Indianapolis, 80, is well below the national average. New single-family homes in Indianapolis cost $155,400 on average, which is near the state average. In 2008, seven hundred thirty-four new homes were constructed in Indianapolis, down from 1,317 the previous year.

The three big industries for women in Indianapolis are health care, educational services, and accommodation and food services. For men, it is construction, professional, scientific, and technical services, and administrative and support and waste management services. The average travel time to work is about 23 minutes. More than 25.4% of Indianapolis residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 8.7%, is higher than the state average.

The percentage of Indianapolis residents that are affiliated with a religious congregation, 40.3%, is less than both the national and state average. The largest religious groups are the Catholic Church, the United Methodist Church and the Christian Churches and Churches of Christ.