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Career and Education Opportunities for File Clerks in Springfield, Illinois

File clerk career and educational opportunities abound in Springfield, Illinois. There are currently 10,240 working file clerks in Illinois; this should shrink 39% to about 6,250 working file clerks in the state by 2016. This is not quite as good as the national trend for file clerks, which sees this job pool shrinking by about 23.4% over the next eight years. File clerks generally file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used.

File clerks earn about $11 hourly or $22,880 per year on average in Illinois and about $11 per hour or $23,800 yearly on average nationally. Incomes for file clerks are not quite as good as in the overall category of Clerical in Illinois, and not quite as good as the overall Clerical category nationally.

The Springfield area is home to nine schools of higher education, including one within twenty-five miles of Springfield where you can get a degree as a file clerk. The most common level of education for file clerks is a high school diploma or GED. It will take only a short time to learn to be a file clerk if you already have a high school diploma.


In general, file clerks file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. They also locate and remove material from file when requested.

File clerks place materials into storage receptacles, such as file cabinets or drawers, in line with classification and identification data. They also answer questions about archives and files. Equally important, file clerks have to add new material to file archives, and develop new archives as needed. They are often called upon to perform general office duties such as typing, operating office machines, and sorting mail. They are expected to eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage in line with file maintenance guidelines and/or legal requirements. Finally, file clerks keep archives of materials filed or removed, using logbooks or computers.

Every day, file clerks are expected to be able to read and understand documents and reports. They need to prioritize information for further consideration. It is also important that they organize information in a variety of ways.

It is important for file clerks to perform periodic inspections of materials or files in order to insure correct placement and proper condition. They are often called upon to assign and record or stamp identification numbers or codes so as to index materials for filing. They also gather materials to be filed from departments and employees. They are sometimes expected to track materials removed from files in order to insure that borrowed files are returned. Somewhat less frequently, file clerks are also expected to perform general office duties such as typing, operating office machines, and sorting mail.

File clerks sometimes are asked to layout forms pertaining to filing systems. They also have to be able to sort or classify data in line with guidelines such as content or chronological, alphabetical, or numerical order and operate mechanized files that rotate to bring needed archives to a particular location. And finally, they sometimes have to find and retrieve data from files in response to requests from authorized users.

Like many other jobs, file clerks must be thorough and dependable and be able to work independently and make decisions on their own.

Similar jobs with educational opportunities in Springfield include:

  • Computer Clerk. Operate data entry device.
  • Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
  • Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
  • License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
  • Mail Clerk. Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time stamp, open, and route incoming mail; and address, seal, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.


Lincoln Land Community College - Springfield, IL

Lincoln Land Community College, 5250 Shepherd Rd, Springfield, IL 62794-9256. Lincoln Land Community College is a medium sized college located in Springfield, Illinois. It is a public school with primarily 2-year programs and has 6,659 students. Lincoln Land Community College has a less than one year program in General Office Occupations and Clerical Services which graduated seven students in 2008.

LOCATION INFORMATION: Springfield, Illinois

Springfield, Illinois
Springfield, Illinois photo by %C3%89ovart_Ca%C3%A7eir

Springfield is situated in Sangamon County, Illinois. It has a population of over 117,352, which has grown by 5.3% in the past ten years. The cost of living index in Springfield, 75, is far less than the national average. New single-family homes in Springfield cost $245,700 on average, which is below the state average. In 2008, ninety-seven new homes were built in Springfield, down from one hundred seventy-nine the previous year.

The three most popular industries for women in Springfield are public administration, health care, and educational services. For men, it is public administration, construction, and accommodation and food services. The average travel time to work is about 17 minutes. More than 30.6% of Springfield residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 11.6%, is higher than the state average.

The unemployment rate in Springfield is 8.5%, which is less than Illinois's average of 10.5%.

The percentage of Springfield residents that are affiliated with a religious congregation, 56.9%, is more than both the national and state average. First Presbyterian Church and Christ Episcopal Church are all churches located in Springfield. The most common religious groups are the Catholic Church, the Assemblies of God and the United Methodist Church.

Springfield is home to the Oliver P Parks Telephone Museum and the Building I as well as Jaycee Park and Fairview Park. Shopping malls in the area include Capital City Shopping Center, Fairhills Shopping Center and Chatham Square Shopping Center. Visitors to Springfield can choose from Cottage Inn, Courtyard Springfield and Drury Inn and Suites Springfield IL for temporary stays in the area.