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Career and Education Opportunities for Administrative Assistants in Naperville, Illinois

Administrative assistants can find many career and educational opportunities in the Naperville, Illinois area. There are currently 76,030 working administrative assistants in Illinois; this should grow by 15% to about 87,130 working administrative assistants in the state by 2016. This is better than the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Administrative assistants earn about $20 hourly or $42,460 per year on average in Illinois and about $19 per hour or $40,030 annually on average nationally. Incomes for administrative assistants are better than in the overall category of Secretarial in Illinois, and better than the overall Secretarial category nationally.

There are 166 schools of higher education in the Naperville area, including twenty-three within twenty-five miles of Naperville where you can get a degree to start your career as an administrative assistant. The most common level of education for administrative assistants is some college courses. You can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Naperville include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Production Planner. Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Duties include reviewing and distributing production, work, and shipment schedules; conferring with department supervisors to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, and production problems.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Northwestern College-Southwestern Campus - Bridgeview, IL

Northwestern College-Southwestern Campus, 7725 South Harlem Avenue, Bridgeview, IL 60455. Northwestern College-Southwestern Campus is a small college located in Bridgeview, Illinois. It is a private for-profit school with primarily 2-year programs. It has 995 students and an admission rate of 90%. Northwestern College-Southwestern Campus has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and four students respectively in 2008.

Saint Augustine College - Chicago, IL

Saint Augustine College, 1333-45 W Argyle, Chicago, IL 60640-3593. Saint Augustine College is a small college located in Chicago, Illinois. It is a private not-for-profit school with primarily 4-year or above programs and has 1,275 students. Saint Augustine College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and zero students respectively in 2008.

Triton College - River Grove, IL

Triton College, 2000 5th Ave, River Grove, IL 60171-1995. Triton College is a large college located in River Grove, Illinois. It is a public school with primarily 2-year programs and has 15,547 students. Triton College has a less than one year program in Administrative Assistant and Secretarial Science which graduated seven students in 2008.

Nothwestern College - Chicago, IL

Nothwestern College, 4829 North Lipps Avenue, Chicago, IL 60630. Nothwestern College is a small college located in Chicago, Illinois. It is a private for-profit school with primarily 2-year programs. It has 847 students and an admission rate of 83%. Nothwestern College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

Prairie State College - Chicago Heights, IL

Prairie State College, 202 South Halsted Street, Chicago Heights, IL 60411-8226. Prairie State College is a medium sized college located in Chicago Heights, Illinois. It is a public school with primarily 2-year programs and has 5,368 students. Prairie State College has a less than one year program in Administrative Assistant and Secretarial Science which graduated five students in 2008.

Westwood College-Dupage - Woodridge, IL

Westwood College-Dupage, 7155 Janes Avenue, Woodridge, IL 60517. Westwood College-Dupage is a small college located in Woodridge, Illinois. It is a private for-profit school with primarily 4-year or above programs. It has 659 students and an admission rate of 37%. Westwood College-Dupage has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary.

Elgin Community College - Elgin, IL

Elgin Community College, 1700 Spartan Drive, Elgin, IL 60123-7193. Elgin Community College is a medium sized college located in Elgin, Illinois. It is a public school with primarily 2-year programs and has 9,821 students. Elgin Community College has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, less than one year and one to two year which graduated four and one students respectively in 2008.
  • Executive Assistant/Executive Secretary, one to two year and associate's degree which graduated one and seven students respectively in 2008.

Moraine Valley Community College - Palos Hills, IL

Moraine Valley Community College, 9000 W. College Parkway, Palos Hills, IL 60465-0937. Moraine Valley Community College is a large college located in Palos Hills, Illinois. It is a public school with primarily 2-year programs and has 17,477 students. Moraine Valley Community College has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, less than one year and associate's degree which graduated twelve and four students respectively in 2008.
  • Executive Assistant/Executive Secretary, one to two year which graduated 3 students in 2008.

Everest College-North Aurora - North Aurora, IL

Everest College-North Aurora, 150 S Lincolnway #100, North Aurora, IL 60542. Everest College-North Aurora is a small college located in North Aurora, Illinois. It is a private for-profit school with primarily less-than 2-year programs. It has 396 students and an admission rate of 57%. Everest College-North Aurora has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-two students in 2008.

Harper College - Palatine, IL

Harper College, 1200 W Algonquin Rd, Palatine, IL 60067-7398. Harper College is a large college located in Palatine, Illinois. It is a public school with primarily 2-year programs and has 15,250 students. Harper College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year and associate's degree which graduated four and nine students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree which graduated 1 student in 2008.

Morton College - Cicero, IL

Morton College, 3801 S Central Ave, Cicero, IL 60804-4398. Morton College is a small college located in Cicero, Illinois. It is a public school with primarily 2-year programs and has 4,959 students. Morton College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated five and six students respectively in 2008.

Fox College Inc - Oak Lawn, IL

Fox College Inc, 4201 W 93rd St, Oak Lawn, IL 60453. Fox College Inc is a small college located in Oak Lawn, Illinois. It is a private for-profit school with primarily 2-year programs. It has 344 students and an admission rate of 69%. Fox College Inc has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated nine and thirty students respectively in 2008.

Oakton Community College - Des Plaines, IL

Oakton Community College, 1600 E Golf Rd., Des Plaines, IL 60016-1268. Oakton Community College is a large college located in Des Plaines, Illinois. It is a public school with primarily 2-year programs and has 10,552 students. Oakton Community College has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, associate's degree which graduated 3 students in 2008.
  • Executive Assistant/Executive Secretary, less than one year which graduated 2 students in 2008.

National Latino Education Institute - Chicago, IL

National Latino Education Institute, 2011 W Pershing Rd, Chicago, IL 60609-2205. National Latino Education Institute is a small school located in Chicago, Illinois. It is a private not-for-profit school with primarily less-than 2-year programs. It has 116 students and an admission rate of 92%. National Latino Education Institute has a less than one year program in Administrative Assistant and Secretarial Science which graduated eleven students in 2008.

Zarem Golde ORT Technical Institute - Skokie, IL

Zarem Golde ORT Technical Institute, 5440 Fargo Avenue, Skokie, IL 60077. Zarem Golde ORT Technical Institute is a small school located in Skokie, Illinois. It is a private not-for-profit school with primarily 2-year programs. It has 289 students and an admission rate of 94%. Zarem Golde ORT Technical Institute has a less than one year program in Executive Assistant/Executive Secretary.

Waubonsee Community College - Sugar Grove, IL

Waubonsee Community College, Rte 47 at Waubonsee Drive, Sugar Grove, IL 60554-0901. Waubonsee Community College is a medium sized college located in Sugar Grove, Illinois. It is a public school with primarily 2-year programs and has 9,218 students. Waubonsee Community College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year which graduated 4 students in 2008.
  • Executive Assistant/Executive Secretary, less than one year and associate's degree which graduated one and four students respectively in 2008.

College of DuPage - Glen Ellyn, IL

College of DuPage, 425 Fawell Blvd., Glen Ellyn, IL 60137-6599. College of DuPage is a large college located in Glen Ellyn, Illinois. It is a public school with primarily 2-year programs and has 25,668 students. College of DuPage has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated fifty, four, and seven students respectively in 2008.

Coyne American Institute Inc - Chicago, IL

Coyne American Institute Inc, 330 North Green Street, Chicago, IL 60607-1300. Coyne American Institute Inc is a small school located in Chicago, Illinois. It is a private for-profit school with primarily 2-year programs and has 840 students. Coyne American Institute Inc has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated seventeen students in 2008.

CET-Chicago - Chicago, IL

CET-Chicago, 3333 W. Arthington Ste 510, Chicago, IL 60624. CET-Chicago is a small school located in Chicago, Illinois. It is a private not-for-profit school with primarily less-than 2-year programs and has 371 students. CET-Chicago has a one to two year program in Administrative Assistant and Secretarial Science.

Robert Morris College - Chicago, IL

Robert Morris College, 401 S State Street, Chicago, IL 60605. Robert Morris College is a small college located in Chicago, Illinois. It is a private not-for-profit school with primarily 4-year or above programs. It has 4,555 students and an admission rate of 79%. Robert Morris College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science.

East-West University - Chicago, IL

East-West University, 816 S Michigan Ave, Chicago, IL 60605. East-West University is a small university located in Chicago, Illinois. It is a private not-for-profit school with primarily 4-year or above programs and has 1,234 students. East-West University has an associate's degree program in Administrative Assistant and Secretarial Science.

South Suburban College - South Holland, IL

South Suburban College, 15800 South State Street, South Holland, IL 60473-1200. South Suburban College is a medium sized college located in South Holland, Illinois. It is a public school with primarily 2-year programs and has 7,105 students. South Suburban College has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, less than one year which graduated 1 student in 2008.
  • Executive Assistant/Executive Secretary, less than one year and associate's degree which graduated two and one students respectively in 2008.

Joliet Junior College - Joliet, IL

Joliet Junior College, 1215 Houbolt Rd, Joliet, IL 60431-8938. Joliet Junior College is a large college located in Joliet, Illinois. It is a public school with primarily 2-year programs and has 14,088 students. Joliet Junior College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated four students in 2008.

LICENSES

ADMINISTRATIVE ASSISTANT/SECRETARY

Licensing agency: Illinois Gaming Board
Address: Willard Ice Building, P.O. Box 19474, Springfield, IL 62794-9474

Phone: (312) 814-4700
Website: Illinois Gaming Board

LOCATION INFORMATION: Naperville, Illinois

Naperville, Illinois
Naperville, Illinois photo by JohnDBuell

Naperville is located in Dupage County, Illinois. It has a population of over 143,117, which has grown by 11.5% over the last ten years. The cost of living index in Naperville, 107, is above the national average. New single-family homes in Naperville are valued at $401,600 on average, which is far greater than the state average. In 2008, one hundred fifty-four new homes were built in Naperville, down from two hundred eighty-one the previous year.

The top three industries for women in Naperville are educational services, health care, and professional, scientific, and technical services. For men, it is professional, scientific, and technical services, finance and insurance, and construction. The average travel time to work is about 33 minutes. More than 60.6% of Naperville residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 23.7%, is higher than the state average.

The unemployment rate in Naperville is 8.1%, which is less than Illinois's average of 10.5%.

The percentage of Naperville residents that are affiliated with a religious congregation, 58.9%, is more than both the national and state average. Saints Peter and Paul Roman Catholic Church, Saint Thomas The Apostle Church and Bethany Church are some of the churches located in Naperville. The most common religious groups are the Catholic Church, the Lutheran Church and the Evangelical Lutheran Church in America.

Naperville is home to the High Grove Business Park and the Spring Brook Golf Course as well as Du Page River Park and Winding Creek Park. Shopping malls in the area include Pebblewood Plaza Shopping Center, Cress Creek Square Shopping Center and Cress Creek Shopping Center. Visitors to Naperville can choose from Fairfield Inn by Marriott, EXEL Inns of Chicago and Country Inn Suites Naperville for temporary stays in the area.