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Career and Education Opportunities for Secretaries in Honolulu, Hawaii

Honolulu, Hawaii provides a wide variety of opportunities, both career and educational, for secretaries. There are currently 7,470 working secretaries in Hawaii; this should shrink by 4% to 7,180 working secretaries in the state by 2016. This is not quite as good as the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn about $16 hourly or $34,030 yearly on average in Hawaii and about $13 hourly or $29,050 per year on average nationally. Compared with people working in the overall category of Secretarial, people working as secretaries in Hawaii earn more. They earn less than people working in the overall category of Secretarial nationally.

There are two schools within twenty-five miles of Honolulu where you can study to be a secretary, among twenty-four schools of higher education total in the Honolulu area. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Honolulu include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Kauai Community College - Lihue, HI

Kauai Community College, 3-1901 Kaumualii Hwy, Lihue, HI 96766-9591. Kauai Community College is a small college located in Lihue, Hawaii. It is a public school with primarily 2-year programs and has 1,104 students. Kauai Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and five students respectively in 2008.

Leeward Community College - Pearl City, HI

Leeward Community College, 96-045 Ala Ike, Pearl City, HI 96782-3393. Leeward Community College is a medium sized college located in Pearl City, Hawaii. It is a public school with primarily 2-year programs and has 6,771 students. Leeward Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated eight and eight students respectively in 2008.

LOCATION INFORMATION: Honolulu, Hawaii

Honolulu, Hawaii
Honolulu, Hawaii photo by ErgoSum88

Honolulu is located in Honolulu County, Hawaii. It has a population of over 374,676, which has grown by 0.8% over the last ten years. The cost of living index in Honolulu, 180, is far greater than the national average.

The three most popular industries for women in Honolulu are accommodation and food services, educational services, and health care. For men, it is accommodation and food services, public administration, and educational services. The average commute to work is about 23 minutes. More than 31.1% of Honolulu residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 10.7%, is higher than the state average.

The percentage of Honolulu residents that are affiliated with a religious congregation, 33.3%, is less than both the national and state average. Waiokeola Congregational Church, Daijingu Temple of Hawaii and Wesley Methodist Student Center are among the churches located in Honolulu. The most prominent religious groups are the Catholic Church, the LDS (Mormon) Church and the Southern Baptist Convention.

Honolulu is home to the Livingston Pool and the Mamala Bay Golf Course as well as Spalding Memorial Tennis Courts and Kuhio Park. Shopping malls in the area include Aina Haina Shopping Center, Ala Moana Shopping Center and Aloha Tower Marketplace Shopping Center. Visitors to Honolulu can choose from Kosuga Inc, Hawaiian Condo Resorts Inc and Honolulu Airport Hotel for temporary stays in the area.