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Career and Education Opportunities for Administrative Assistants in Honolulu, Hawaii

Administrative assistants can find many career and educational opportunities in the Honolulu, Hawaii area. There are currently 5,110 working administrative assistants in Hawaii; this should grow by 8% to about 5,530 working administrative assistants in the state by 2016. This is not quite as good as the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $20 hourly or $42,170 yearly on average in Hawaii and about $19 per hour or $40,030 per year on average in the U.S. as a whole. Compared with people working in the overall category of Secretarial, people working as administrative assistants in Hawaii earn more. They earn more than people working in the overall category of Secretarial nationally.

The Honolulu area is home to twenty-four schools of higher education, including two within twenty-five miles of Honolulu where you can get a degree as an administrative assistant. The most common level of education for administrative assistants is some college courses. You can expect to spend a short time training to become an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Honolulu include:

  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Kauai Community College - Lihue, HI

Kauai Community College, 3-1901 Kaumualii Hwy, Lihue, HI 96766-9591. Kauai Community College is a small college located in Lihue, Hawaii. It is a public school with primarily 2-year programs and has 1,104 students. Kauai Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated two and five students respectively in 2008.

Leeward Community College - Pearl City, HI

Leeward Community College, 96-045 Ala Ike, Pearl City, HI 96782-3393. Leeward Community College is a medium sized college located in Pearl City, Hawaii. It is a public school with primarily 2-year programs and has 6,771 students. Leeward Community College has a one to two year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated eight and eight students respectively in 2008.

LOCATION INFORMATION: Honolulu, Hawaii

Honolulu, Hawaii
Honolulu, Hawaii photo by ErgoSum88

Honolulu is located in Honolulu County, Hawaii. It has a population of over 374,676, which has grown by 0.8% over the last ten years. The cost of living index in Honolulu, 180, is far greater than the national average.

The three most popular industries for women in Honolulu are accommodation and food services, educational services, and health care. For men, it is accommodation and food services, public administration, and educational services. The average commute to work is about 23 minutes. More than 31.1% of Honolulu residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 10.7%, is higher than the state average.

The percentage of Honolulu residents that are affiliated with a religious congregation, 33.3%, is less than both the national and state average. Waiokeola Congregational Church, Daijingu Temple of Hawaii and Wesley Methodist Student Center are among the churches located in Honolulu. The most prominent religious groups are the Catholic Church, the LDS (Mormon) Church and the Southern Baptist Convention.

Honolulu is home to the Livingston Pool and the Mamala Bay Golf Course as well as Spalding Memorial Tennis Courts and Kuhio Park. Shopping malls in the area include Aina Haina Shopping Center, Ala Moana Shopping Center and Aloha Tower Marketplace Shopping Center. Visitors to Honolulu can choose from Kosuga Inc, Hawaiian Condo Resorts Inc and Honolulu Airport Hotel for temporary stays in the area.