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Career and Education Opportunities for Secretaries in Tampa, Florida

There is a wide variety of career and education opportunities for secretaries in the Tampa, Florida area. There are currently 149,980 working secretaries in Florida; this should grow 8% to about 162,550 working secretaries in the state by 2016. This is better than the nation as a whole, where employment opportunities for secretaries are expected to grow by about 4.6%. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Income for secretaries is about $13 hourly or $27,090 per year on average in Florida. Nationally, their income is about $13 per hour or $29,050 annually. Secretaries earn less than people working in the category of Secretarial generally in Florida and less than people in the Secretarial category nationally.

There are fifty-four schools of higher education in the Tampa area, including five within twenty-five miles of Tampa where you can get a degree to start your career as a secretary. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Tampa include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Pasco-Hernando Community College - New Port Richey, FL

Pasco-Hernando Community College, 10230 Ridge Road, New Port Richey, FL 34654-5199. Pasco-Hernando Community College is a medium sized college located in New Port Richey, Florida. It is a public school with primarily 2-year programs and has 8,602 students. Pasco-Hernando Community College has a less than one year and an associate's degree program in Executive Assistant/Executive Secretary which graduated thirty-one and six students respectively in 2008.

Brewster Technical Center - Tampa, FL

Brewster Technical Center, 2222 N Tampa St, Tampa, FL 33602-2196. Brewster Technical Center is a small school located in Tampa, Florida. It is a public school with primarily 2-year programs and has 247 students. Brewster Technical Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated ten students in 2008.

Clearwater Christian College - Clearwater, FL

Clearwater Christian College, 3400 Gulf to Bay Blvd, Clearwater, FL 33759-4595. Clearwater Christian College is a small college located in Clearwater, Florida. It is a private not-for-profit school with primarily 4-year or above programs. It has 604 students and an admission rate of 89%. Clearwater Christian College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated one student in 2008.

St Petersburg College - Clearwater, FL

St Petersburg College, 14025 58th Street North, Clearwater, FL 33760. St Petersburg College is a large college located in Clearwater, Florida. It is a public school with primarily 4-year or above programs and has 26,099 students. St Petersburg College has a less than one year and an associate's degree program in Executive Assistant/Executive Secretary which graduated four and zero students respectively in 2008.

Hillsborough Community College - Tampa, FL

Hillsborough Community College, 39 Columbia Drive, Tampa, FL 33606-3584. Hillsborough Community College is a large college located in Tampa, Florida. It is a public school with primarily 2-year programs and has 24,037 students. Hillsborough Community College has less than one year, one to two year, and associate's degree programs in Executive Assistant/Executive Secretary which graduated six, zero, and three students respectively in 2008.

LOCATION INFORMATION: Tampa, Florida

Tampa, Florida
Tampa, Florida photo by Caltrop

Tampa is located in Hillsborough County, Florida. It has a population of over 340,882, which has grown by 12.3% over the last ten years. The cost of living index in Tampa, 95, is near the national average. New single-family homes in Tampa are valued at $188,700 on average, which is far less than the state average. In 2008, six hundred thirty-five new homes were constructed in Tampa, down from 1,008 the previous year.

The three big industries for women in Tampa are health care, educational services, and finance and insurance. For men, it is construction, professional, scientific, and technical services, and accommodation and food services. The average travel time to work is about 23 minutes. More than 25.4% of Tampa residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 9.2%, is higher than the state average.

The unemployment rate in Tampa is 11.8%, which is greater than Florida's average of 11.3%.

The percentage of Tampa residents that are affiliated with a religious congregation, 41.8%, is less than the national average but more than the state average. Abundant Life Assembly of God Church, Florida Tampa Mission and Most Holy Redeemer Church are among the churches located in Tampa. The largest religious groups are the Catholic Church, the Southern Baptist Convention and the United Methodist Church.

Tampa is home to the Parkers Railroad Station and the Drew Station Railroad Station as well as Ybor City Museum State Park and American Legion Playground. Shopping centers in the area include Northgate Shopping Center, Old Hyde Park Village Shopping Center and Benttree Plaza Shopping Center. Visitors to Tampa can choose from Backstage Restaurant & Lounge, Baymont Tampa Busch Gardens and Budget Inn for temporary stays in the area.