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Career and Education Opportunities for Secretaries in Jacksonville, Florida

Secretaries can find both educational opportunities and jobs in the Jacksonville, Florida area. About 149,980 people are currently employed as secretaries in Florida. By 2016, this is expected to grow by 8% to 162,550 people employed. This is better than the nation as a whole, where employment opportunities for secretaries are expected to grow by about 4.6%. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn about $13 per hour or $27,090 per year on average in Florida and about $13 per hour or $29,050 annually on average nationally. Compared with people working in the overall category of Secretarial, people working as secretaries in Florida earn less. They earn less than people working in the overall category of Secretarial nationally.

There are thirty-three schools of higher education in the Jacksonville area, including six within twenty-five miles of Jacksonville where you can get a degree to start your career as a secretary. The most common level of education for secretaries is a high school diploma or GED. You can expect to spend only a short time studying to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Jacksonville include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Trinity Baptist College - Jacksonville, FL

Trinity Baptist College, 800 Hammond Blvd, Jacksonville, FL 32221. Trinity Baptist College is a small college located in Jacksonville, Florida. It is a private not-for-profit school with primarily 4-year or above programs. It has 300 students and an admission rate of 61%. Trinity Baptist College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated ten students in 2008.

Bradford-Union Area Career Technical Center - Starke, FL

Bradford-Union Area Career Technical Center, 609 N Orange St, Starke, FL 32091. Bradford-Union Area Career Technical Center is a small school located in Starke, Florida. It is a public school with primarily less-than 2-year programs and has 108 students. Bradford-Union Area Career Technical Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Florida Community College at Jacksonville - Jacksonville, FL

Florida Community College at Jacksonville, 501 W State St, Jacksonville, FL 32202. Florida Community College at Jacksonville is a large college located in Jacksonville, Florida. It is a public school with primarily 4-year or above programs and has 25,686 students. Florida Community College at Jacksonville has less than one year, one to two year, and associate's degree programs in Executive Assistant/Executive Secretary which graduated eighty-three, fifteen, and thirty-three students respectively in 2008.

Saint Johns River Community College - Palatka, FL

Saint Johns River Community College, 5001 Saint Johns Ave, Palatka, FL 32177. Saint Johns River Community College is a medium sized college located in Palatka, Florida. It is a public school with primarily 2-year programs and has 6,354 students. Saint Johns River Community College has a less than one year and an associate's degree program in Executive Assistant/Executive Secretary which graduated five and two students respectively in 2008.

Jones College-Jacksonville - Jacksonville, FL

Jones College-Jacksonville, 5353 Arlington Expy, Jacksonville, FL 32211. Jones College-Jacksonville is a small college located in Jacksonville, Florida. It is a private not-for-profit school with primarily 4-year or above programs and has 558 students. Jones College-Jacksonville has a less than one year program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

First Coast Technical College - Saint Augustine, FL

First Coast Technical College, 2980 Collins Ave, Saint Augustine, FL 32084-1919. First Coast Technical College is a small college located in Saint Augustine, Florida. It is a public school with primarily 2-year programs and has 657 students. First Coast Technical College has a one to two year program in Administrative Assistant and Secretarial Science which graduated ten students in 2008.

LOCATION INFORMATION: Jacksonville, Florida

Jacksonville, Florida
Jacksonville, Florida photo by Digon3

Jacksonville is located in Duval County, Florida. It has a population of over 807,815, which has grown by 9.8% over the last ten years. The cost of living index in Jacksonville, 84, is well below the national average. New single-family homes in Jacksonville are valued at $173,500 on average, which is far less than the state average. In 2008, 2,592 new homes were built in Jacksonville, down from 3,449 the previous year.

The three most popular industries for women in Jacksonville are health care, finance and insurance, and educational services. For men, it is construction, finance and insurance, and accommodation and food services. The average commute to work is about 25 minutes. More than 21.1% of Jacksonville residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 6.5%, is lower than the state average.

The unemployment rate in Jacksonville is 10.9%, which is less than Florida's average of 11.3%.

The percentage of Jacksonville residents that are affiliated with a religious congregation, 44.2%, is less than the national average but more than the state average. Church of God-West Jacksonville, Church of Good Shepherd and Church of Our Savior are among the churches located in Jacksonville. The largest religious groups are the Southern Baptist Convention, the Catholic Church and the United Methodist Church.

Jacksonville is home to the Pearl Plaza and the Lane Center as well as Memorial Park and James Park. Shopping centers in the area include 5 Points West Shopping Center, Lone Star Road Shopping Center and Normandy Mall. Visitors to Jacksonville can choose from Civista Inn, Best Western Baldwin Inn and City Center Motel for temporary stays in the area.