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Career and Education Opportunities for Administrative Assistants in Jacksonville, Florida

Administrative assistant career and educational opportunities abound in Jacksonville, Florida. Currently, 106,820 people work as administrative assistants in Florida. This is expected to grow 21% to 129,140 people by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Administrative assistants earn about $17 hourly or $36,600 annually on average in Florida and about $19 hourly or $40,030 yearly on average nationally. Earnings for administrative assistants are better than earnings in the general category of Secretarial in Florida and better than general Secretarial category earnings nationally.

There are thirty-three schools of higher education in the Jacksonville area, including six within twenty-five miles of Jacksonville where you can get a degree to start your career as an administrative assistant. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time training to become an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Jacksonville include:

  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Production Proofreader. Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Trinity Baptist College - Jacksonville, FL

Trinity Baptist College, 800 Hammond Blvd, Jacksonville, FL 32221. Trinity Baptist College is a small college located in Jacksonville, Florida. It is a private not-for-profit school with primarily 4-year or above programs. It has 300 students and an admission rate of 61%. Trinity Baptist College has an associate's degree program in Administrative Assistant and Secretarial Science which graduated ten students in 2008.

Bradford-Union Area Career Technical Center - Starke, FL

Bradford-Union Area Career Technical Center, 609 N Orange St, Starke, FL 32091. Bradford-Union Area Career Technical Center is a small school located in Starke, Florida. It is a public school with primarily less-than 2-year programs and has 108 students. Bradford-Union Area Career Technical Center has a one to two year program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

Florida Community College at Jacksonville - Jacksonville, FL

Florida Community College at Jacksonville, 501 W State St, Jacksonville, FL 32202. Florida Community College at Jacksonville is a large college located in Jacksonville, Florida. It is a public school with primarily 4-year or above programs and has 25,686 students. Florida Community College at Jacksonville has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year.
  • Executive Assistant/Executive Secretary, less than one year, one to two year, and associate's degree which graduated eighty-three, fifteen, and thirty-three students respectively in 2008.

Saint Johns River Community College - Palatka, FL

Saint Johns River Community College, 5001 Saint Johns Ave, Palatka, FL 32177. Saint Johns River Community College is a medium sized college located in Palatka, Florida. It is a public school with primarily 2-year programs and has 6,354 students. Saint Johns River Community College has a less than one year and an associate's degree program in Executive Assistant/Executive Secretary which graduated five and two students respectively in 2008.

Jones College-Jacksonville - Jacksonville, FL

Jones College-Jacksonville, 5353 Arlington Expy, Jacksonville, FL 32211. Jones College-Jacksonville is a small college located in Jacksonville, Florida. It is a private not-for-profit school with primarily 4-year or above programs and has 558 students. Jones College-Jacksonville has a less than one year program in Administrative Assistant and Secretarial Science which graduated two students in 2008.

First Coast Technical College - Saint Augustine, FL

First Coast Technical College, 2980 Collins Ave, Saint Augustine, FL 32084-1919. First Coast Technical College is a small college located in Saint Augustine, Florida. It is a public school with primarily 2-year programs and has 657 students. First Coast Technical College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year which graduated 27 students in 2008.
  • Administrative Assistant and Secretarial Science, one to two year which graduated 10 students in 2008.

LOCATION INFORMATION: Jacksonville, Florida

Jacksonville, Florida
Jacksonville, Florida photo by Digon3

Jacksonville is located in Duval County, Florida. It has a population of over 807,815, which has grown by 9.8% over the last ten years. The cost of living index in Jacksonville, 84, is well below the national average. New single-family homes in Jacksonville are valued at $173,500 on average, which is far less than the state average. In 2008, 2,592 new homes were built in Jacksonville, down from 3,449 the previous year.

The three most popular industries for women in Jacksonville are health care, finance and insurance, and educational services. For men, it is construction, finance and insurance, and accommodation and food services. The average commute to work is about 25 minutes. More than 21.1% of Jacksonville residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 6.5%, is lower than the state average.

The unemployment rate in Jacksonville is 10.9%, which is less than Florida's average of 11.3%.

The percentage of Jacksonville residents that are affiliated with a religious congregation, 44.2%, is less than the national average but more than the state average. Church of God-West Jacksonville, Church of Good Shepherd and Church of Our Savior are among the churches located in Jacksonville. The largest religious groups are the Southern Baptist Convention, the Catholic Church and the United Methodist Church.

Jacksonville is home to the Pearl Plaza and the Lane Center as well as Memorial Park and James Park. Shopping centers in the area include 5 Points West Shopping Center, Lone Star Road Shopping Center and Normandy Mall. Visitors to Jacksonville can choose from Civista Inn, Best Western Baldwin Inn and City Center Motel for temporary stays in the area.