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Career and Education Opportunities for Administrative Assistants in Visalia, California

Visalia, California provides a wide variety of opportunities, both career and educational, for administrative assistants. Currently, 223,800 people work as administrative assistants in California. This is expected to grow by 17% to about 262,200 people by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

The income of an administrative assistant is about $21 hourly or $43,950 per year on average in California. In the U.S. as a whole, their income is about $19 hourly or $40,030 per year on average. Incomes for administrative assistants are better than in the overall category of Secretarial in California, and better than the overall Secretarial category nationally.

There are fifteen schools of higher education in the Visalia area, including five within twenty-five miles of Visalia where you can get a degree to start your career as an administrative assistant. Given that the most common education level for administrative assistants is some college courses, it will take a short time to learn to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Visalia include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Production Planner. Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Duties include reviewing and distributing production, work, and shipment schedules; conferring with department supervisors to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, and production problems.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Milan Institute - Visalia, CA

Milan Institute, 3356 South Fairway, Visalia, CA 93277. Milan Institute is a small school located in Visalia, California. It is a private for-profit school with primarily less-than 2-year programs and has 324 students. Milan Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty students in 2008.

College of the Sequoias - Visalia, CA

College of the Sequoias, 915 S Mooney Blvd, Visalia, CA 93277-2214. College of the Sequoias is a large college located in Visalia, California. It is a public school with primarily 2-year programs and has 12,500 students. College of the Sequoias has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science which graduated five and zero students respectively in 2008.

Porterville College - Porterville, CA

Porterville College, 100 E College Ave, Porterville, CA 93257. Porterville College is a small college located in Porterville, California. It is a public school with primarily 2-year programs and has 4,401 students. Porterville College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science which graduated four and zero students respectively in 2008.

Reedley College - Reedley, CA

Reedley College, 995 N Reed Ave, Reedley, CA 93654. Reedley College is a large college located in Reedley, California. It is a public school with primarily 2-year programs and has 15,174 students. Reedley College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated seventeen, eight, and zero students respectively in 2008.

Fresno City College - Fresno, CA

Fresno City College, 1101 E. University Ave, Fresno, CA 93741. Fresno City College is a large college located in Fresno, California. It is a public school with primarily 2-year programs and has 23,063 students. Fresno City College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year, associate's degree, and two to four year which graduated eighteen, four, and zero students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, associate's degree, and two to four year which graduated twenty-six, sixteen, two, and zero students respectively in 2008.

LOCATION INFORMATION: Visalia, California

Visalia, California
Visalia, California photo by Capricorn90

Visalia is situated in Tulare County, California. It has a population of over 121,040, which has grown by 32.2% in the past ten years. The cost of living index in Visalia, 87, is well below the national average. New single-family homes in Visalia are valued at $200,400 on average, which is far less than the state average. In 2008, five hundred seventy-four new homes were constructed in Visalia, down from nine hundred twenty-seven the previous year.

The three most popular industries for women in Visalia are educational services, health care, and accommodation and food services. For men, it is public administration, construction, and educational services. The average travel time to work is about 19 minutes. More than 18.9% of Visalia residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 6.3%, is lower than the state average.

The unemployment rate in Visalia is 10.0%, which is less than California's average of 12.3%.

The percentage of Visalia residents that are affiliated with a religious congregation, 51.8%, is more than both the national and state average. Parkside Chapel Christian and Missionary Alliance Church, Grace Lutheran Church and Holy Family Roman Catholic Church are some of the churches located in Visalia. The most prominent religious groups are the Catholic Church, the Assemblies of God and the Southern Baptist Convention.

Visalia is home to the Tulare County Juvenile Hall and the Visalia Community Center as well as Pinkham Park and Lincoln Park. Shopping centers in the area include Fairway Shopping Center, Visalia Mall Shopping Center and Towne and Country Village Shopping Center. Visitors to Visalia can choose from Best Western Visalia Inn and Blacklakecondo for temporary stays in the area.