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Career and Education Opportunities for Medical Secretaries in Santa Clara, California

Medical secretaries can find both educational opportunities and jobs in the Santa Clara, California area. There are currently 59,000 jobs for medical secretaries in California and this is projected to grow by 18% to 69,400 jobs by 2016. This is not quite as good as the national trend for medical secretaries, which sees this job pool growing by about 26.6% over the next eight years. Medical secretaries generally perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures.

Income for medical secretaries is about $14 per hour or $30,380 per year on average in California. Nationally, their income is about $14 per hour or $29,680 yearly. Incomes for medical secretaries are not quite as good as in the overall category of Secretarial in California, and not quite as good as the overall Secretarial category nationally.

There are nine schools within twenty-five miles of Santa Clara where you can study to be a medical secretary, among thirty-five schools of higher education total in the Santa Clara area. Medical secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time studying to be a medical secretary if you already have a high school diploma.

CAREER DESCRIPTION: Medical Secretary

Medical Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, medical secretaries perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. They also duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

Medical secretaries answer telephones, and direct calls to appropriate staff. They also greet visitors, ascertain purpose of visit, and direct them to appropriate staff. Equally important, medical secretaries have to transmit correspondence and medical archives by mail, e-mail, or fax. They are often called upon to operate office equipment such as voice mail messaging systems, and use word processing and other software applications to ready reports, invoices, financial statements, letters, case histories and medical archives. They are expected to receive and route messages and documents such as laboratory results to appropriate staff. Finally, medical secretaries schedule and confirm patient diagnostic appointments, surgeries and medical consultations.

Every day, medical secretaries are expected to be able to listen to and understand others in meetings. They need to understand what others are saying to them even in a noisy environment. It is also important that they articulate ideas and problems.

It is important for medical secretaries to interview patients to finish documents and forms such as intake and insurance forms. They are often called upon to perform various clerical and administrative functions. They also maintain medical archives, technical library and correspondence files. They are sometimes expected to compile and record medical charts and correspondence, using typewriter or personal computer. Somewhat less frequently, medical secretaries are also expected to maintain medical archives, technical library and correspondence files.

and arrange hospital admissions for patients. And finally, they sometimes have to complete insurance and other claim forms.

Like many other jobs, medical secretaries must have exceptional integrity and be reliable.

Similar jobs with educational opportunities in Santa Clara include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Library Clerk. Compile records, sort and shelve books, and issue and receive library materials such as pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Medical Secretary Training

West Valley College - Saratoga, CA

West Valley College, 14000 Fruitvale Ave, Saratoga, CA 95070-5698. West Valley College is a large college located in Saratoga, California. It is a public school with primarily 2-year programs and has 10,585 students. West Valley College has an associate's degree and a two to four year program in Medical Administrative/Executive Assistant & Medical Secretary.

Heald College-San Jose - Milpitas, CA

Heald College-San Jose, 341 Great Mall Pky, Milpitas, CA 95035-8008. Heald College-San Jose is a small college located in Milpitas, California. It is a private for-profit school with primarily 2-year programs and has 990 students. Heald College-San Jose has a one to two year and an associate's degree program in Medical Office Assistant/Specialist which graduated two and eleven students respectively in 2008.

Institute for Business and Technology - Santa Clara, CA

Institute for Business and Technology, 2400 Walsh Avenue, Santa Clara, CA 95051-1303. Institute for Business and Technology is a small school located in Santa Clara, California. It is a private for-profit school with primarily less-than 2-year programs. It has 605 students and an admission rate of 100%. Institute for Business and Technology has a less than one year program in Medical Insurance Specialist/Medical Biller which graduated forty-seven students in 2008.

CET-Sobrato - San Jose, CA

CET-Sobrato, 701 Vine St, San Jose, CA 95110. CET-Sobrato is a small school located in San Jose, California. It is a private not-for-profit school with primarily less-than 2-year programs and has 497 students. CET-Sobrato has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty-two students in 2008.

CET-Watsonville - Watsonville, CA

CET-Watsonville, 10 Blanca Lane, Watsonville, CA 95076. CET-Watsonville is a small school located in Watsonville, California. It is a private not-for-profit school with primarily less-than 2-year programs and has 151 students. CET-Watsonville has a less than one year program in Medical Office Assistant/Specialist which graduated twenty-two students in 2008.

De Anza College - Cupertino, CA

De Anza College, 21250 Stevens Creek Blvd., Cupertino, CA 95014. De Anza College is a large college located in Cupertino, California. It is a public school with primarily 2-year programs and has 24,677 students. De Anza College has a two to four year program in Medical Administrative/Executive Assistant & Medical Secretary.

Gavilan College - Gilroy, CA

Gavilan College, 5055 Santa Teresa Blvd, Gilroy, CA 95020. Gavilan College is a medium sized college located in Gilroy, California. It is a public school with primarily 2-year programs and has 7,159 students. Gavilan College has a two to four year program in Medical Administrative/Executive Assistant & Medical Secretary.

CET-Gilroy - Gilroy, CA

CET-Gilroy, 7800 Arroyo Cir, Gilroy, CA 95020. CET-Gilroy is a small school located in Gilroy, California. It is a private not-for-profit school with primarily less-than 2-year programs and has 151 students. CET-Gilroy has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-seven students in 2008.

Cabrillo College - Aptos, CA

Cabrillo College, 6500 Soquel Dr, Aptos, CA 95003. Cabrillo College is a large college located in Aptos, California. It is a public school with primarily 2-year programs and has 15,822 students. Cabrillo College has less than one year, one to two year, and associate's degree programs in Medical Administrative/Executive Assistant & Medical Secretary which graduated five, zero, and five students respectively in 2008.

CERTIFICATIONS

Certified Patient Account Manager: American Association of Healthcare Administrative Management (AAHAM) CPAM certification is available only to National AAHAM members who are in good standing and have a minimum of four years health care experience, or two years health care experience and a two-year college or university associates degree.

For more information, see the American Association of Healthcare Administrative Management website.

Certified Coding Specialist: Coding accuracy is highly important to healthcare organizations, and has an impact on revenues and describing health outcomes.

For more information, see the American Health Information Management Association website.

Registered Health Information Technician: With experience, the RHIT credential holds solid potential for advancement to management positions, especially when combined with a bachelor's degree.

For more information, see the American Health Information Management Association website.

Certified Medical Administrative Specialist: This certification is for medical administrative specialists who serves a key role in medical office, clinic and hospital settings.

For more information, see the American Medical Technologists website.

Certified Medical Coder: Experienced medical office professionals with exceptional coding skills are eligible to sit for the Certified Medical Coder (CMC) exam.

For more information, see the Practice Management Institute website.

LOCATION INFORMATION: Santa Clara, California

Santa Clara, California
Santa Clara, California photo by Coolcaesar

Santa Clara is located in Santa Clara County, California. It has a population of over 110,200, which has grown by 7.7% over the last ten years. The cost of living index in Santa Clara, 158, is far greater than the national average. New single-family homes in Santa Clara cost $196,500 on average, which is far less than the state average. In 2008, forty-three new homes were constructed in Santa Clara, down from eighty-five the previous year.

The top three industries for women in Santa Clara are computer and electronic products, professional, scientific, and technical services, and educational services. For men, it is computer and electronic products, professional, scientific, and technical services, and construction. The average commute to work is about 22 minutes. More than 42.4% of Santa Clara residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 16.6%, is higher than the state average.

The unemployment rate in Santa Clara is 10.9%, which is less than California's average of 12.3%.

The percentage of Santa Clara residents that are affiliated with a religious congregation, 43.2%, is less than both the national and state average. Peace Lutheran Church, Good News Community Church and Universal Church of the Master are some of the churches located in Santa Clara. The most prominent religious groups are the Catholic Church, the LDS (Mormon) Church and the Muslim Estimate.

Santa Clara is home to the Santa Clara Unified School District Office and the Santa Clara Municipal Golf Course as well as Westwood Acres Park and Washington Park. Shopping centers in the area include Moonlite Shopping Center, Fairway Glen Shopping Center and Youth Shopping Center.