Popular Careers

Career Development

Career development resources for aspiring professionals.

Career Change Center

Career change guides, tutorials and resources for professionals in transition.

Job Search Resources

Job search resources, websites, guides and directories for job seekers.


Career and Education Opportunities for Administrative Assistants in Santa Clara, California

Administrative assistants can find both educational opportunities and jobs in the Santa Clara, California area. Currently, 223,800 people work as administrative assistants in California. This is expected to grow by 17% to 262,200 people by 2016. This is better than the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Income for administrative assistants is about $21 hourly or $43,950 annually on average in California. Nationally, their income is about $19 per hour or $40,030 per year. Earnings for administrative assistants are better than earnings in the general category of Secretarial in California and better than general Secretarial category earnings nationally.

There are thirty-five schools of higher education in the Santa Clara area, including eleven within twenty-five miles of Santa Clara where you can get a degree to start your career as an administrative assistant. Administrative assistants usually hold some college courses, so you can expect to spend a short time training to become an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Santa Clara include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Ohlone College - Fremont, CA

Ohlone College, 43600 Mission Blvd, Fremont, CA 94539-0390. Ohlone College is a large college located in Fremont, California. It is a public school with primarily 2-year programs and has 11,083 students. Ohlone College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science which graduated one and zero students respectively in 2008.

West Valley College - Saratoga, CA

West Valley College, 14000 Fruitvale Ave, Saratoga, CA 95070-5698. West Valley College is a large college located in Saratoga, California. It is a public school with primarily 2-year programs and has 10,585 students. West Valley College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree and two to four year.
  • Administrative Assistant and Secretarial Science, less than one year and two to four year which graduated seven and zero students respectively in 2008.

CET-Sobrato - San Jose, CA

CET-Sobrato, 701 Vine St, San Jose, CA 95110. CET-Sobrato is a small school located in San Jose, California. It is a private not-for-profit school with primarily less-than 2-year programs and has 497 students. CET-Sobrato has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty-two students in 2008.

San Jose City College - San Jose, CA

San Jose City College, 2100 Moorpark Ave, San Jose, CA 95128-2798. San Jose City College is a large college located in San Jose, California. It is a public school with primarily 2-year programs and has 11,574 students. San Jose City College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and zero students respectively in 2008.

Mission College - Santa Clara, CA

Mission College, 3000 Mission College Blvd, Santa Clara, CA 95054-1897. Mission College is a large college located in Santa Clara, California. It is a public school with primarily 2-year programs and has 10,154 students. Mission College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated six, zero, and zero students respectively in 2008.

De Anza College - Cupertino, CA

De Anza College, 21250 Stevens Creek Blvd., Cupertino, CA 95014. De Anza College is a large college located in Cupertino, California. It is a public school with primarily 2-year programs and has 24,677 students. De Anza College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, two to four year.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, associate's degree, and two to four year which graduated twelve, two, zero, and zero students respectively in 2008.

Gavilan College - Gilroy, CA

Gavilan College, 5055 Santa Teresa Blvd, Gilroy, CA 95020. Gavilan College is a medium sized college located in Gilroy, California. It is a public school with primarily 2-year programs and has 7,159 students. Gavilan College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, two to four year.
  • Administrative Assistant and Secretarial Science, less than one year, associate's degree, and two to four year which graduated four, seven, and zero students respectively in 2008.

CET-Gilroy - Gilroy, CA

CET-Gilroy, 7800 Arroyo Cir, Gilroy, CA 95020. CET-Gilroy is a small school located in Gilroy, California. It is a private not-for-profit school with primarily less-than 2-year programs and has 151 students. CET-Gilroy has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-seven students in 2008.

Foothill College - Los Altos Hills, CA

Foothill College, 12345 El Monte Rd, Los Altos Hills, CA 94022. Foothill College is a large college located in Los Altos Hills, California. It is a public school with primarily 2-year programs and has 19,837 students. Foothill College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, one, and zero students respectively in 2008.

Evergreen Valley College - San Jose, CA

Evergreen Valley College, 3095 Yerba Buena Rd, San Jose, CA 95135-1598. Evergreen Valley College is a large college located in San Jose, California. It is a public school with primarily 2-year programs and has 9,621 students. Evergreen Valley College has less than one year, one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated seventeen, two, four, and zero students respectively in 2008.

Cabrillo College - Aptos, CA

Cabrillo College, 6500 Soquel Dr, Aptos, CA 95003. Cabrillo College is a large college located in Aptos, California. It is a public school with primarily 2-year programs and has 15,822 students. Cabrillo College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year, one to two year, and associate's degree which graduated five, zero, and five students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, and associate's degree which graduated fifteen, zero, and three students respectively in 2008.

LOCATION INFORMATION: Santa Clara, California

Santa Clara, California
Santa Clara, California photo by Coolcaesar

Santa Clara is located in Santa Clara County, California. It has a population of over 110,200, which has grown by 7.7% over the last ten years. The cost of living index in Santa Clara, 158, is far greater than the national average. New single-family homes in Santa Clara cost $196,500 on average, which is far less than the state average. In 2008, forty-three new homes were constructed in Santa Clara, down from eighty-five the previous year.

The top three industries for women in Santa Clara are computer and electronic products, professional, scientific, and technical services, and educational services. For men, it is computer and electronic products, professional, scientific, and technical services, and construction. The average commute to work is about 22 minutes. More than 42.4% of Santa Clara residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 16.6%, is higher than the state average.

The unemployment rate in Santa Clara is 10.9%, which is less than California's average of 12.3%.

The percentage of Santa Clara residents that are affiliated with a religious congregation, 43.2%, is less than both the national and state average. Peace Lutheran Church, Good News Community Church and Universal Church of the Master are some of the churches located in Santa Clara. The most prominent religious groups are the Catholic Church, the LDS (Mormon) Church and the Muslim Estimate.

Santa Clara is home to the Santa Clara Unified School District Office and the Santa Clara Municipal Golf Course as well as Westwood Acres Park and Washington Park. Shopping centers in the area include Moonlite Shopping Center, Fairway Glen Shopping Center and Youth Shopping Center.