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Career and Education Opportunities for Secretaries in San Jose, California

If you want to be a secretary, the San Jose, California area offers many opportunities both for education and employment. Currently, 115,600 people work as secretaries in California. This is expected to grow by 4% to about 120,600 people by 2016. This is not quite as good as the nation as a whole, where employment opportunities for secretaries are expected to grow by about 4.6%. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

The income of a secretary is about $16 hourly or $33,660 yearly on average in California. In the U.S. as a whole, their income is about $13 hourly or $29,050 per year on average. Compared with people working in the overall category of Secretarial, people working as secretaries in California earn less. They earn less than people working in the overall category of Secretarial nationally.

There are fifteen schools within twenty-five miles of San Jose where you can study to be a secretary, among fifty-nine schools of higher education total in the San Jose area. Secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in San Jose include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Las Positas College - Livermore, CA

Las Positas College, 3033 Collier Cyn Rd, Livermore, CA 94551-7650. Las Positas College is a medium sized college located in Livermore, California. It is a public school with primarily 2-year programs and has 8,098 students. Las Positas College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, zero, and zero students respectively in 2008.

Ohlone College - Fremont, CA

Ohlone College, 43600 Mission Blvd, Fremont, CA 94539-0390. Ohlone College is a large college located in Fremont, California. It is a public school with primarily 2-year programs and has 11,083 students. Ohlone College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science which graduated one and zero students respectively in 2008.

West Valley College - Saratoga, CA

West Valley College, 14000 Fruitvale Ave, Saratoga, CA 95070-5698. West Valley College is a large college located in Saratoga, California. It is a public school with primarily 2-year programs and has 10,585 students. West Valley College has a less than one year and a two to four year program in Administrative Assistant and Secretarial Science which graduated seven and zero students respectively in 2008.

College of San Mateo - San Mateo, CA

College of San Mateo, 1700 W Hillsdale Blvd, San Mateo, CA 94402-3784. College of San Mateo is a large college located in San Mateo, California. It is a public school with primarily 2-year programs and has 11,215 students. College of San Mateo has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and zero students respectively in 2008.

Canada College - Redwood City, CA

Canada College, 4200 Farm Hill Blvd., Redwood City, CA 94061-1099. Canada College is a medium sized college located in Redwood City, California. It is a public school with primarily 2-year programs and has 5,775 students. Canada College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated five, one, and zero students respectively in 2008.

San Jose City College - San Jose, CA

San Jose City College, 2100 Moorpark Ave, San Jose, CA 95128-2798. San Jose City College is a large college located in San Jose, California. It is a public school with primarily 2-year programs and has 11,574 students. San Jose City College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and zero students respectively in 2008.

Chabot College - Hayward, CA

Chabot College, 25555 Hesperian Blvd, Hayward, CA 94545. Chabot College is a large college located in Hayward, California. It is a public school with primarily 2-year programs and has 14,299 students. Chabot College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated nineteen, four, and zero students respectively in 2008.

Mission College - Santa Clara, CA

Mission College, 3000 Mission College Blvd, Santa Clara, CA 95054-1897. Mission College is a large college located in Santa Clara, California. It is a public school with primarily 2-year programs and has 10,154 students. Mission College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated six, zero, and zero students respectively in 2008.

Merritt College - Oakland, CA

Merritt College, 12500 Campus Dr, Oakland, CA 94619-3196. Merritt College is a medium sized college located in Oakland, California. It is a public school with primarily 2-year programs and has 7,025 students. Merritt College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, zero, and zero students respectively in 2008.

De Anza College - Cupertino, CA

De Anza College, 21250 Stevens Creek Blvd., Cupertino, CA 95014. De Anza College is a large college located in Cupertino, California. It is a public school with primarily 2-year programs and has 24,677 students. De Anza College has less than one year, one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated twelve, two, zero, and zero students respectively in 2008.

Gavilan College - Gilroy, CA

Gavilan College, 5055 Santa Teresa Blvd, Gilroy, CA 95020. Gavilan College is a medium sized college located in Gilroy, California. It is a public school with primarily 2-year programs and has 7,159 students. Gavilan College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated four, seven, and zero students respectively in 2008.

College of Alameda - Alameda, CA

College of Alameda, 555 Ralph Appezzato Memorial Parkway, Alameda, CA 94501. College of Alameda is a medium sized college located in Alameda, California. It is a public school with primarily 2-year programs and has 6,576 students. College of Alameda has less than one year, one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, one, zero, and zero students respectively in 2008.

Foothill College - Los Altos Hills, CA

Foothill College, 12345 El Monte Rd, Los Altos Hills, CA 94022. Foothill College is a large college located in Los Altos Hills, California. It is a public school with primarily 2-year programs and has 19,837 students. Foothill College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, one, and zero students respectively in 2008.

Evergreen Valley College - San Jose, CA

Evergreen Valley College, 3095 Yerba Buena Rd, San Jose, CA 95135-1598. Evergreen Valley College is a large college located in San Jose, California. It is a public school with primarily 2-year programs and has 9,621 students. Evergreen Valley College has less than one year, one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated seventeen, two, four, and zero students respectively in 2008.

Cabrillo College - Aptos, CA

Cabrillo College, 6500 Soquel Dr, Aptos, CA 95003. Cabrillo College is a large college located in Aptos, California. It is a public school with primarily 2-year programs and has 15,822 students. Cabrillo College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated fifteen, zero, and three students respectively in 2008.

LOCATION INFORMATION: San Jose, California

San Jose, California
San Jose, California photo by Leslie

San Jose is situated in Santa Clara County, California. It has a population of over 948,279, which has grown by 6.0% over the last ten years. The cost of living index in San Jose, 163, is far greater than the national average. New single-family homes in San Jose are priced at $163,800 on average, which is far less than the state average. In 2008, two hundred fourteen new homes were built in San Jose, down from three hundred twenty-five the previous year.

The three big industries for women in San Jose are health care, educational services, and professional, scientific, and technical services. For men, it is computer and electronic products, construction, and professional, scientific, and technical services. The average travel time to work is about 28 minutes. More than 31.6% of San Jose residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 10.7%, is higher than the state average.

The unemployment rate in San Jose is 13.2%, which is greater than California's average of 12.3%.

The percentage of San Jose residents that are affiliated with a religious congregation, 43.2%, is less than both the national and state average. Almaden Hill United Methodist Church, Almaden Valley United Methodist Church and Kingdom Hall of Jehovahs Witnesses are some of the churches located in San Jose. The most prominent religious groups are the Catholic Church, the LDS (Mormon) Church and the Muslim Estimate.

San Jose is home to the Evergreen Ranch and the Rosegarden Branch San Jose Public Library as well as Almaden Winery Park and Albertson Park. Shopping malls in the area include Almaden Plaza Shopping Center, Almaden Via Valiente Plaza Shopping Center and Foxworthy Shopping Center. Visitors to San Jose can choose from Atrium Gardens, Best Western Airport Plaza and Best Western Inn Airport Plaza for temporary stays in the area.