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Career and Education Opportunities for Secretaries in San Francisco, California

There are many career and education opportunities for secretaries in the San Francisco, California area. There are currently 115,600 working secretaries in California; this should grow 4% to about 120,600 working secretaries in the state by 2016. This is not quite as good as the nation as a whole, where employment opportunities for secretaries are expected to grow by about 4.6%. Secretaries generally perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries earn approximately $16 per hour or $33,660 annually on average in California. Nationally they average about $13 per hour or $29,050 per year. Earnings for secretaries are not quite as good as earnings in the general category of Secretarial in California and not quite as good as general Secretarial category earnings nationally.

There are fourteen schools within twenty-five miles of San Francisco where you can study to be a secretary, among eighty-six schools of higher education total in the San Francisco area. Given that the most common education level for secretaries is a high school diploma or GED, it will take only a short time to learn to be a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in San Francisco include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bank Teller. Receive and pay out money. Keep records of money and negotiable instruments involved in a financial institution's various transactions.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Las Positas College - Livermore, CA

Las Positas College, 3033 Collier Cyn Rd, Livermore, CA 94551-7650. Las Positas College is a medium sized college located in Livermore, California. It is a public school with primarily 2-year programs and has 8,098 students. Las Positas College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, zero, and zero students respectively in 2008.

Diablo Valley College - Pleasant Hill, CA

Diablo Valley College, 321 Golf Club Rd, Pleasant Hill, CA 94523. Diablo Valley College is a large college located in Pleasant Hill, California. It is a public school with primarily 2-year programs and has 19,768 students. Diablo Valley College has less than one year, one to two year, and two to four year programs in Administrative Assistant and Secretarial Science which graduated eight, two, and zero students respectively in 2008.

Los Medanos College - Pittsburg, CA

Los Medanos College, 2700 East Leland Road, Pittsburg, CA 94565. Los Medanos College is a medium sized college located in Pittsburg, California. It is a public school with primarily 2-year programs and has 8,360 students. Los Medanos College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, seven, and zero students respectively in 2008.

College of San Mateo - San Mateo, CA

College of San Mateo, 1700 W Hillsdale Blvd, San Mateo, CA 94402-3784. College of San Mateo is a large college located in San Mateo, California. It is a public school with primarily 2-year programs and has 11,215 students. College of San Mateo has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and zero students respectively in 2008.

Canada College - Redwood City, CA

Canada College, 4200 Farm Hill Blvd., Redwood City, CA 94061-1099. Canada College is a medium sized college located in Redwood City, California. It is a public school with primarily 2-year programs and has 5,775 students. Canada College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated five, one, and zero students respectively in 2008.

Martinez Adult Education - Martinez, CA

Martinez Adult Education, 600 F St, Martinez, CA 94553-3298. Martinez Adult Education is a small school located in Martinez, California. It is a public school with primarily less-than 2-year programs and has 565 students. Martinez Adult Education has 2 areas of study related to Secretary. They are:

  • Administrative Assistant and Secretarial Science, one to two year which graduated 16 students in 2008.
  • Executive Assistant/Executive Secretary, one to two year which graduated 15 students in 2008.

Chabot College - Hayward, CA

Chabot College, 25555 Hesperian Blvd, Hayward, CA 94545. Chabot College is a large college located in Hayward, California. It is a public school with primarily 2-year programs and has 14,299 students. Chabot College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated nineteen, four, and zero students respectively in 2008.

Berkeley City College - Berkeley, CA

Berkeley City College, 2050 Center St, Berkeley, CA 94704. Berkeley City College is a medium sized college located in Berkeley, California. It is a public school with primarily 2-year programs and has 6,000 students. Berkeley City College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, one, and zero students respectively in 2008.

Merritt College - Oakland, CA

Merritt College, 12500 Campus Dr, Oakland, CA 94619-3196. Merritt College is a medium sized college located in Oakland, California. It is a public school with primarily 2-year programs and has 7,025 students. Merritt College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, zero, and zero students respectively in 2008.

Skyline College - San Bruno, CA

Skyline College, 3300 College Dr, San Bruno, CA 94066-1698. Skyline College is a medium sized college located in San Bruno, California. It is a public school with primarily 2-year programs and has 9,515 students. Skyline College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated eleven, thirteen, and zero students respectively in 2008.

Contra Costa College - San Pablo, CA

Contra Costa College, 2600 Mission Bell Dr, San Pablo, CA 94806-3195. Contra Costa College is a medium sized college located in San Pablo, California. It is a public school with primarily 2-year programs and has 7,147 students. Contra Costa College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated two, two, and zero students respectively in 2008.

College of Alameda - Alameda, CA

College of Alameda, 555 Ralph Appezzato Memorial Parkway, Alameda, CA 94501. College of Alameda is a medium sized college located in Alameda, California. It is a public school with primarily 2-year programs and has 6,576 students. College of Alameda has less than one year, one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, one, zero, and zero students respectively in 2008.

City College of San Francisco - San Francisco, CA

City College of San Francisco, 50 Phelan Ave, San Francisco, CA 94112-1898. City College of San Francisco is a large college located in San Francisco, California. It is a public school with primarily 2-year programs and has 49,897 students. City College of San Francisco has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and three students respectively in 2008.

Laney College - Oakland, CA

Laney College, 900 Fallon St, Oakland, CA 94607. Laney College is a large college located in Oakland, California. It is a public school with primarily 2-year programs and has 13,104 students. Laney College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science which graduated one and zero students respectively in 2008.

LOCATION INFORMATION: San Francisco, California

San Francisco, California
San Francisco, California photo by Optigan13

San Francisco is located in San Francisco County, California. It has a population of over 808,976, which has grown by 4.2% in the past ten years. The cost of living index in San Francisco, 180, is far greater than the national average. New single-family homes in San Francisco cost $218,300 on average, which is far less than the state average. In 2008, fifty-seven new homes were built in San Francisco, up from fifty-five the previous year.

The three most popular industries for women in San Francisco are professional, scientific, and technical services, health care, and educational services. For men, it is professional, scientific, and technical services, accommodation and food services, and construction. The average travel time to work is about 31 minutes. More than 45.0% of San Francisco residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 16.4%, is higher than the state average.

The percentage of San Francisco residents that are affiliated with a religious congregation, 41.8%, is less than both the national and state average. Gold Mountain Monastery, Golden Gate Community Church of the Nazarene and Golden Gate Lutheran Church are among the churches located in San Francisco. The most common religious groups are the Catholic Church, the Muslim Estimate and the United Methodist Church.

San Francisco is home to the Pier 88 and the Prayer Book Cross as well as Helen Wills Playground and Music Concourse. Shopping malls in the area include Yerba Buena Square Shopping Center, Fox Plaza Shopping Center and Galleria At Crocker Center Shopping Center. Visitors to San Francisco can choose from Astoria Hotel, A-1 Inn Motel and Best Western Canterbury Hotel for temporary stays in the area.