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Career and Education Opportunities for Administrative Assistants in San Francisco, California

For those living in the San Francisco, California area, there are many career and education opportunities for administrative assistants. There are currently 223,800 working administrative assistants in California; this should grow by 17% to about 262,200 working administrative assistants in the state by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $21 per hour or $43,950 annually on average in California and about $19 per hour or $40,030 annually on average in the U.S. as a whole. Incomes for administrative assistants are better than in the overall category of Secretarial in California, and better than the overall Secretarial category nationally.

The San Francisco area is home to eighty-six schools of higher education, including seventeen within twenty-five miles of San Francisco where you can get a degree as an administrative assistant. Administrative assistants usually hold some college courses, so it will take a short time to learn to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in San Francisco include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Las Positas College - Livermore, CA

Las Positas College, 3033 Collier Cyn Rd, Livermore, CA 94551-7650. Las Positas College is a medium sized college located in Livermore, California. It is a public school with primarily 2-year programs and has 8,098 students. Las Positas College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, zero, and zero students respectively in 2008.

Diablo Valley College - Pleasant Hill, CA

Diablo Valley College, 321 Golf Club Rd, Pleasant Hill, CA 94523. Diablo Valley College is a large college located in Pleasant Hill, California. It is a public school with primarily 2-year programs and has 19,768 students. Diablo Valley College has less than one year, one to two year, and two to four year programs in Administrative Assistant and Secretarial Science which graduated eight, two, and zero students respectively in 2008.

Martinez Adult Education - Martinez, CA

Martinez Adult Education, 600 F St, Martinez, CA 94553-3298. Martinez Adult Education is a small school located in Martinez, California. It is a public school with primarily less-than 2-year programs and has 565 students. Martinez Adult Education has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, one to two year which graduated 16 students in 2008.
  • Executive Assistant/Executive Secretary, one to two year which graduated 15 students in 2008.

Los Medanos College - Pittsburg, CA

Los Medanos College, 2700 East Leland Road, Pittsburg, CA 94565. Los Medanos College is a medium sized college located in Pittsburg, California. It is a public school with primarily 2-year programs and has 8,360 students. Los Medanos College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, two to four year.
  • Administrative Assistant and Secretarial Science, less than one year, associate's degree, and two to four year which graduated one, seven, and zero students respectively in 2008.

College of San Mateo - San Mateo, CA

College of San Mateo, 1700 W Hillsdale Blvd, San Mateo, CA 94402-3784. College of San Mateo is a large college located in San Mateo, California. It is a public school with primarily 2-year programs and has 11,215 students. College of San Mateo has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and zero students respectively in 2008.

Canada College - Redwood City, CA

Canada College, 4200 Farm Hill Blvd., Redwood City, CA 94061-1099. Canada College is a medium sized college located in Redwood City, California. It is a public school with primarily 2-year programs and has 5,775 students. Canada College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated five, one, and zero students respectively in 2008.

College of Marin - Kentfield, CA

College of Marin, 835 College Ave, Kentfield, CA 94904-2590. College of Marin is a medium sized college located in Kentfield, California. It is a public school with primarily 2-year programs and has 6,577 students. College of Marin has an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary.

Everest College-San Francisco - San Francisco, CA

Everest College-San Francisco, 814 Mission St Suite 500, San Francisco, CA 94103-9946. Everest College-San Francisco is a small college located in San Francisco, California. It is a private for-profit school with primarily less-than 2-year programs. It has 207 students and an admission rate of 37%. Everest College-San Francisco has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated forty-three students in 2008.

Heald College-Concord - Concord, CA

Heald College-Concord, 5130 Commercial Circle, Concord, CA 94520-0522. Heald College-Concord is a small college located in Concord, California. It is a private for-profit school with primarily 2-year programs and has 1,107 students. Heald College-Concord has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary.

Chabot College - Hayward, CA

Chabot College, 25555 Hesperian Blvd, Hayward, CA 94545. Chabot College is a large college located in Hayward, California. It is a public school with primarily 2-year programs and has 14,299 students. Chabot College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated nineteen, four, and zero students respectively in 2008.

Berkeley City College - Berkeley, CA

Berkeley City College, 2050 Center St, Berkeley, CA 94704. Berkeley City College is a medium sized college located in Berkeley, California. It is a public school with primarily 2-year programs and has 6,000 students. Berkeley City College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, two to four year.
  • Administrative Assistant and Secretarial Science, one to two year, associate's degree, and two to four year which graduated one, one, and zero students respectively in 2008.

Merritt College - Oakland, CA

Merritt College, 12500 Campus Dr, Oakland, CA 94619-3196. Merritt College is a medium sized college located in Oakland, California. It is a public school with primarily 2-year programs and has 7,025 students. Merritt College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, zero, and zero students respectively in 2008.

Skyline College - San Bruno, CA

Skyline College, 3300 College Dr, San Bruno, CA 94066-1698. Skyline College is a medium sized college located in San Bruno, California. It is a public school with primarily 2-year programs and has 9,515 students. Skyline College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year, associate's degree, and two to four year which graduated four, one, and zero students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, associate's degree, and two to four year which graduated eleven, thirteen, and zero students respectively in 2008.

Contra Costa College - San Pablo, CA

Contra Costa College, 2600 Mission Bell Dr, San Pablo, CA 94806-3195. Contra Costa College is a medium sized college located in San Pablo, California. It is a public school with primarily 2-year programs and has 7,147 students. Contra Costa College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated two, two, and zero students respectively in 2008.

College of Alameda - Alameda, CA

College of Alameda, 555 Ralph Appezzato Memorial Parkway, Alameda, CA 94501. College of Alameda is a medium sized college located in Alameda, California. It is a public school with primarily 2-year programs and has 6,576 students. College of Alameda has less than one year, one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, one, zero, and zero students respectively in 2008.

City College of San Francisco - San Francisco, CA

City College of San Francisco, 50 Phelan Ave, San Francisco, CA 94112-1898. City College of San Francisco is a large college located in San Francisco, California. It is a public school with primarily 2-year programs and has 49,897 students. City College of San Francisco has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and three students respectively in 2008.

Laney College - Oakland, CA

Laney College, 900 Fallon St, Oakland, CA 94607. Laney College is a large college located in Oakland, California. It is a public school with primarily 2-year programs and has 13,104 students. Laney College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science which graduated one and zero students respectively in 2008.

LOCATION INFORMATION: San Francisco, California

San Francisco, California
San Francisco, California photo by Optigan13

San Francisco is located in San Francisco County, California. It has a population of over 808,976, which has grown by 4.2% in the past ten years. The cost of living index in San Francisco, 180, is far greater than the national average. New single-family homes in San Francisco cost $218,300 on average, which is far less than the state average. In 2008, fifty-seven new homes were built in San Francisco, up from fifty-five the previous year.

The three most popular industries for women in San Francisco are professional, scientific, and technical services, health care, and educational services. For men, it is professional, scientific, and technical services, accommodation and food services, and construction. The average travel time to work is about 31 minutes. More than 45.0% of San Francisco residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 16.4%, is higher than the state average.

The percentage of San Francisco residents that are affiliated with a religious congregation, 41.8%, is less than both the national and state average. Gold Mountain Monastery, Golden Gate Community Church of the Nazarene and Golden Gate Lutheran Church are among the churches located in San Francisco. The most common religious groups are the Catholic Church, the Muslim Estimate and the United Methodist Church.

San Francisco is home to the Pier 88 and the Prayer Book Cross as well as Helen Wills Playground and Music Concourse. Shopping malls in the area include Yerba Buena Square Shopping Center, Fox Plaza Shopping Center and Galleria At Crocker Center Shopping Center. Visitors to San Francisco can choose from Astoria Hotel, A-1 Inn Motel and Best Western Canterbury Hotel for temporary stays in the area.