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Career and Education Opportunities for Administrative Assistants in San Diego, California

There is a wide variety of career and education opportunities for administrative assistants in the San Diego, California area. Currently, 223,800 people work as administrative assistants in California. This is expected to grow by 17% to 262,200 people by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Income for administrative assistants is about $21 per hour or $43,950 yearly on average in California. Nationally, their income is about $19 hourly or $40,030 annually. Earnings for administrative assistants are better than earnings in the general category of Secretarial in California and better than general Secretarial category earnings nationally.

There are sixty schools of higher education in the San Diego area, including eleven within twenty-five miles of San Diego where you can get a degree to start your career as an administrative assistant. The most common level of education for administrative assistants is some college courses. It will take a short time to learn to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in San Diego include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Grossmont College - El Cajon, CA

Grossmont College, 8800 Grossmont College Dr, El Cajon, CA 92020-1799. Grossmont College is a large college located in El Cajon, California. It is a public school with primarily 2-year programs and has 18,227 students. Grossmont College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year and two to four year which graduated three and zero students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, associate's degree, and two to four year which graduated 109, three, and zero students respectively in 2008.

MiraCosta College - Oceanside, CA

MiraCosta College, One Barnard Drive, Oceanside, CA 92056-3899. MiraCosta College is a large college located in Oceanside, California. It is a public school with primarily 2-year programs and has 11,910 students. MiraCosta College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, two to four year.
  • Administrative Assistant and Secretarial Science, less than one year, associate's degree, and two to four year which graduated thirty-two, one, and zero students respectively in 2008.

Cuyamaca College - El Cajon, CA

Cuyamaca College, 900 Rancho San Diego Pky, El Cajon, CA 92019. Cuyamaca College is a medium sized college located in El Cajon, California. It is a public school with primarily 2-year programs and has 9,926 students. Cuyamaca College has less than one year, one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated nineteen, one, five, and zero students respectively in 2008.

San Diego City College - San Diego, CA

San Diego City College, 1313 Park Boulevard, San Diego, CA 92101-4787. San Diego City College is a large college located in San Diego, California. It is a public school with primarily 2-year programs and has 17,372 students. San Diego City College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated five and nine students respectively in 2008.

Valley Career College - El Cajon, CA

Valley Career College, 878 Jackman St, El Cajon, CA 92020-3057. Valley Career College is a small college located in El Cajon, California. It is a private for-profit school with primarily less-than 2-year programs. It has 310 students and an admission rate of 78%. Valley Career College has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty students in 2008.

San Diego Mesa College - San Diego, CA

San Diego Mesa College, 7250 Mesa College Dr, San Diego, CA 92111-4998. San Diego Mesa College is a large college located in San Diego, California. It is a public school with primarily 2-year programs and has 21,460 students. San Diego Mesa College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year, one to two year, and associate's degree.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, and associate's degree which graduated six, one, and seven students respectively in 2008.

Advanced Training Associates - El Cajon, CA

Advanced Training Associates, 1810 Gillespie Way, Suite 104, El Cajon, CA 92020. Advanced Training Associates is a small school located in El Cajon, California. It is a private for-profit school with primarily less-than 2-year programs. It has 22 students and an admission rate of 73%. Advanced Training Associates has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated seven students in 2008.

Palomar College - San Marcos, CA

Palomar College, 1140 W. Mission, San Marcos, CA 92069-1487. Palomar College is a large college located in San Marcos, California. It is a public school with primarily 2-year programs and has 28,093 students. Palomar College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree and two to four year.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, associate's degree, and two to four year which graduated two, two, two, and zero students respectively in 2008.

San Diego Miramar College - San Diego, CA

San Diego Miramar College, 10440 Black Mountain Rd, San Diego, CA 92126-2999. San Diego Miramar College is a large college located in San Diego, California. It is a public school with primarily 2-year programs and has 10,455 students. San Diego Miramar College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated four, one, and zero students respectively in 2008.

Southwestern College - Chula Vista, CA

Southwestern College, 900 Otay Lakes Rd, Chula Vista, CA 91910-7299. Southwestern College is a large college located in Chula Vista, California. It is a public school with primarily 2-year programs and has 19,997 students. Southwestern College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year and two to four year which graduated nine and four students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, associate's degree, and two to four year which graduated forty, two, and zero students respectively in 2008.

Pima Medical Institute - Chula Vista, CA

Pima Medical Institute, 780 Bay Blvd Suite101, Chula Vista, CA 91910. Pima Medical Institute is a small school located in Chula Vista, California. It is a private for-profit school with primarily 2-year programs and has 853 students. Pima Medical Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated sixty-six students in 2008.

LOCATION INFORMATION: San Diego, California

San Diego, California
San Diego, California photo by FlickreviewR

San Diego is situated in San Diego County, California. It has a population of over 1,279,329, which has grown by 4.6% over the last ten years. The cost of living index in San Diego, 141, is far greater than the national average. New single-family homes in San Diego are valued at $323,700 on average, which is well above the state average. In 2008, six hundred forty-one new homes were constructed in San Diego, down from seven hundred forty-eight the previous year.

The three big industries for women in San Diego are health care, educational services, and professional, scientific, and technical services. For men, it is professional, scientific, and technical services, accommodation and food services, and construction. The average travel time to work is about 23 minutes. More than 35.0% of San Diego residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 13.4%, is higher than the state average.

The unemployment rate in San Diego is 10.5%, which is less than California's average of 12.3%.

The percentage of San Diego residents that are affiliated with a religious congregation, 43.7%, is less than both the national and state average. Penasquitos Nazarene Church, Peace Lutheran Church and Paul E Kidd African Methodist Episcopal Church are some of the churches located in San Diego. The most common religious groups are the Catholic Church, the LDS (Mormon) Church and the Southern Baptist Convention.

San Diego is home to the Zlac Rowing Club and the Rancho Los Penasquitos Golf Course as well as Adobe Bluffs Park and John F Kennedy Park. Shopping malls in the area include San Diego Factory Outlet Shopping Center, San Carlos Shopping Center and Montgomery Plaza Shopping Center. Visitors to San Diego can choose from Best Western Posada at the Yac, Beachfront San Diego and Banana Bungalow Hostel San Diego for temporary stays in the area.