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Career and Education Opportunities for Administrative Assistants in Sacramento, California

Administrative assistant career and educational opportunities abound in Sacramento, California. About 223,800 people are currently employed as administrative assistants in California. By 2016, this is expected to grow by 17% to about 262,200 people employed. This is better than the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $21 hourly or $43,950 yearly on average in California and about $19 per hour or $40,030 yearly on average in the U.S. as a whole. Earnings for administrative assistants are better than earnings in the general category of Secretarial in California and better than general Secretarial category earnings nationally.

There are ten schools within twenty-five miles of Sacramento where you can study to be an administrative assistant, among forty-two schools of higher education total in the Sacramento area. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Sacramento include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

San Joaquin Delta College - Stockton, CA

San Joaquin Delta College, 5151 Pacific Ave, Stockton, CA 95207. San Joaquin Delta College is a large college located in Stockton, California. It is a public school with primarily 2-year programs and has 20,480 students. San Joaquin Delta College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, two to four year.
  • Administrative Assistant and Secretarial Science, one to two year and two to four year which graduated three and zero students respectively in 2008.

Sacramento City College - Sacramento, CA

Sacramento City College, 3835 Freeport Blvd, Sacramento, CA 95822-1386. Sacramento City College is a large college located in Sacramento, California. It is a public school with primarily 2-year programs and has 26,175 students. Sacramento City College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, three, and zero students respectively in 2008.

Cosumnes River College - Sacramento, CA

Cosumnes River College, 8401 Center Parkway, Sacramento, CA 95823-5799. Cosumnes River College is a large college located in Sacramento, California. It is a public school with primarily 2-year programs and has 14,518 students. Cosumnes River College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated six, five, and zero students respectively in 2008.

CSI Career College - Vacaville, CA

CSI Career College, 611 Orange Dr Ste K, Vacaville, CA 95687. CSI Career College is a small college located in Vacaville, California. It is a private for-profit school with primarily 2-year programs. It has 292 students and an admission rate of 94%. CSI Career College has a less than one year program in Executive Assistant/Executive Secretary which graduated two students in 2008.

MTI Business College Inc - Stockton, CA

MTI Business College Inc, 6006 N. El Dorado Street, Stockton, CA 95207-4349. MTI Business College Inc is a small college located in Stockton, California. It is a private for-profit school with primarily less-than 2-year programs and has 225 students. MTI Business College Inc has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year which graduated 11 students in 2008.
  • Administrative Assistant and Secretarial Science, less than one year which graduated 2 students in 2008.

MTI College - Sacramento, CA

MTI College, 5221 Madison Ave, Sacramento, CA 95841-9817. MTI College is a small college located in Sacramento, California. It is a private for-profit school with primarily 2-year programs. It has 708 students and an admission rate of 67%. MTI College has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-three students in 2008.

American River College - Sacramento, CA

American River College, 4700 College Oak Dr, Sacramento, CA 95841-4286. American River College is a large college located in Sacramento, California. It is a public school with primarily 2-year programs and has 37,601 students. American River College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science which graduated four and zero students respectively in 2008.

Sierra College - Rocklin, CA

Sierra College, 5000 Rocklin Road, Rocklin, CA 95677-3397. Sierra College is a large college located in Rocklin, California. It is a public school with primarily 2-year programs and has 21,608 students. Sierra College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, five, and zero students respectively in 2008.

Folsom Lake College - Folsom, CA

Folsom Lake College, 10 College Parkway, Folsom, CA 95630. Folsom Lake College is a medium sized college located in Folsom, California. It is a public school with primarily 2-year programs and has 9,142 students. Folsom Lake College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated two, one, and zero students respectively in 2008.

Humphreys College-Stockton - Stockton, CA

Humphreys College-Stockton, 6650 Inglewood Ave, Stockton, CA 95207-3896. Humphreys College-Stockton is a small college located in Stockton, California. It is a private not-for-profit school with primarily 4-year or above programs and has 811 students. Humphreys College-Stockton has 3 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year and associate's degree which graduated zero and three students respectively in 2008.
  • Administrative Assistant and Secretarial Science, bachelor's degree which graduated 3 students in 2008.
  • Executive Assistant/Executive Secretary, less than one year and associate's degree which graduated zero and one students respectively in 2008.

LOCATION INFORMATION: Sacramento, California

Sacramento, California
Sacramento, California photo by Urdangaray

Sacramento is located in Sacramento County, California. It has a population of over 463,794, which has grown by 13.9% in the past ten years. The cost of living index in Sacramento, 93, is below the national average. New single-family homes in Sacramento are valued at $185,300 on average, which is far less than the state average. In 2008, nine hundred thirty-four new homes were constructed in Sacramento, down from 1,337 the previous year.

The top three industries for women in Sacramento are health care, educational services, and public administration. For men, it is construction, public administration, and accommodation and food services. The average travel time to work is about 23 minutes. More than 23.9% of Sacramento residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 8.4%, is lower than the state average.

The unemployment rate in Sacramento is 14.7%, which is greater than California's average of 12.3%.

The percentage of Sacramento residents that are affiliated with a religious congregation, 36.9%, is less than both the national and state average. Pearly Gate Missionary Baptist Church, Peace Lutheran Church and Parkview Presbyterian Church are among the churches located in Sacramento. The most prominent religious groups are the Catholic Church, the LDS (Mormon) Church and the Assemblies of God.

Sacramento is home to the Southern Pacific Shops and the Bing Maloney Golf Course as well as Alkali Flat North Historic District and Silva Field. Shopping centers in the area include Farmers Center Shopping Center, Florin Square Shopping Center and Franklin and Florin Shopping Center. Visitors to Sacramento can choose from Best Western Sutter House, Best for Less Motel-Cababa Lodge and AAA Residence Inn for temporary stays in the area.