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Career and Education Opportunities for File Clerks in Los Angeles, California

File clerks can find many career and educational opportunities in the Los Angeles, California area. There are currently 30,600 working file clerks in California; this should shrink by 40% to 18,400 working file clerks in the state by 2016. This is not quite as good as the nation as a whole, where employment opportunities for file clerks are expected to shrink by about 23.4%. File clerks generally file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used.

Income for file clerks is about $12 per hour or $26,160 annually on average in California. Nationally, their income is about $11 hourly or $23,800 annually. File clerks earn less than people working in the category of Clerical generally in California and less than people in the Clerical category nationally.

There are six schools within twenty-five miles of Los Angeles where you can study to be a file clerk, among 274 schools of higher education total in the Los Angeles area. Given that the most common education level for file clerks is a high school diploma or GED, you can expect to spend only a short time training to become a file clerk if you already have a high school diploma.

CAREER DESCRIPTION: File Clerk

In general, file clerks file correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. They also locate and remove material from file when requested.

File clerks place materials into storage receptacles, such as file cabinets or drawers, in line with classification and identification data. They also answer questions about archives and files. Equally important, file clerks have to add new material to file archives, and develop new archives as needed. They are often called upon to perform general office duties such as typing, operating office machines, and sorting mail. They are expected to eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage in line with file maintenance guidelines and/or legal requirements. Finally, file clerks keep archives of materials filed or removed, using logbooks or computers.

Every day, file clerks are expected to be able to read and understand documents and reports. They need to prioritize information for further consideration. It is also important that they organize information in a variety of ways.

It is important for file clerks to perform periodic inspections of materials or files in order to insure correct placement and proper condition. They are often called upon to assign and record or stamp identification numbers or codes so as to index materials for filing. They also gather materials to be filed from departments and employees. They are sometimes expected to track materials removed from files in order to insure that borrowed files are returned. Somewhat less frequently, file clerks are also expected to perform general office duties such as typing, operating office machines, and sorting mail.

File clerks sometimes are asked to layout forms pertaining to filing systems. They also have to be able to sort or classify data in line with guidelines such as content or chronological, alphabetical, or numerical order and operate mechanized files that rotate to bring needed archives to a particular location. And finally, they sometimes have to find and retrieve data from files in response to requests from authorized users.

Like many other jobs, file clerks must be thorough and dependable and be able to work independently and make decisions on their own.

Similar jobs with educational opportunities in Los Angeles include:

  • Broker Assistant. Perform clerical duties involving the purchase or sale of securities. Duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, tracking stock price fluctuations, computing equity, and keeping records of daily transactions and holdings.
  • Computer Clerk. Operate data entry device.
  • Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
  • Courtroom Clerk. Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.
  • Front Desk Manager. Accommodate hotel, motel, and resort patrons by registering and assigning rooms to guests, issuing room keys, transmitting and receiving messages, keeping records of occupied rooms and guests' accounts, making and confirming reservations, and presenting statements to and collecting payments from departing guests.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Insurance Processing Clerk. Process applications for, changes to, and cancellation of insurance policies. Duties include reviewing insurance applications to ensure that all questions have been answered, compiling data on insurance policy changes, changing policy records to conform to insured party's specifications, compiling data on lapsed insurance policies to determine automatic reinstatement according to company policies, canceling insurance policies as requested by agents, and verifying the accuracy of insurance company records.
  • Library Clerk. Compile records, sort and shelve books, and issue and receive library materials such as pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
  • License Clerk. Issue licenses or permits to qualified applicants. Obtain necessary information; record data; advise applicants on requirements; collect fees; and issue licenses. May conduct oral, written, or performance testing.
  • Loan Inspector. Interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to appraisal department. Review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan.
  • Mail Clerk. Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time stamp, open, and route incoming mail; and address, seal, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Clerk. Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
  • Order Clerk. Receive and process incoming orders for materials, merchandise, or services such as repairs, installations, or rental of facilities. Duties include informing customers of receipt, prices, and delays; preparing contracts; and handling complaints.
  • Order Filler. Fill customers' mail and telephone orders from stored merchandise in accordance with specifications on sales slips or order forms. Duties include computing prices of items, completing order receipts, keeping records of out-going orders, and requisitioning additional materials, supplies, and equipment.
  • Payroll Bookkeeper. Compile and post employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions. May prepare paychecks.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Receptionist. Answer inquiries and obtain information for general public, customers, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within organization.
  • Statistical Clerk. Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks.
  • Store Clerk. Receive, store, and issue sales floor merchandise. Stock shelves, racks, and tables with merchandise and arrange merchandise displays to attract customers. May periodically take physical count of stock or check and mark merchandise.
  • Weighter. Weigh, measure, and check materials, supplies, and equipment for the purpose of keeping relevant records. Duties are primarily clerical by nature.

EDUCATIONAL OPPORTUNITIES: File Clerk Training

American Pacific College - Van Nuys, CA

American Pacific College, 14435 Sherman Way, Suite 208, Van Nuys, CA 91405. American Pacific College is a small college located in Van Nuys, California. It is a private for-profit school with primarily less-than 2-year programs and has 20 students. American Pacific College has a less than one year program in General Office Occupations and Clerical Services which graduated three students in 2008.

Premiere Career College - Irwindale, CA

Premiere Career College, 12901 Ramona Blvd, Irwindale, CA 91706-3746. Premiere Career College is a small college located in Irwindale, California. It is a private for-profit school with primarily 2-year programs and has 438 students. Premiere Career College has a less than one year program in General Office Occupations and Clerical Services which graduated sixteen students in 2008.

InfoTech Career College - Bellflower, CA

InfoTech Career College, 16900 Lakewood Blvd Ste 209, Bellflower, CA 90706. InfoTech Career College is a small college located in Bellflower, California. It is a private for-profit school with primarily less-than 2-year programs. It has 50 students and an admission rate of 80%. InfoTech Career College has a less than one year program in General Office Occupations and Clerical Services which graduated five students in 2008.

Athena Education Corporation - Santa Ana, CA

Athena Education Corporation, 1720 E Garry Ave Ste 101, Santa Ana, CA 92705. Athena Education Corporation is a small school located in Santa Ana, California. It is a private for-profit school with primarily less-than 2-year programs and has 15 students. Athena Education Corporation has a less than one year program in General Office Occupations and Clerical Services which graduated eight students in 2008.

CES College - Los Angeles, CA

CES College, 3251 West 6th Street, Suite 202, Los Angeles, CA 90020-5020. college located in Los Angeles, California. It is a private not-for-profit school with primarily less-than 2-year programs and has 26 students. CES College has a less than one year program in General Office Occupations and Clerical Services which graduated twenty-one students in 2008.

Adelante Career Institute - Van Nuys, CA

Adelante Career Institute, 14547 Titus, Suite 100, Van Nuys, CA 91402. Adelante Career Institute is a small school located in Van Nuys, California. It is a private for-profit school with primarily less-than 2-year programs. It has 95 students and an admission rate of 89%. Adelante Career Institute has a less than one year program in General Office Occupations and Clerical Services which graduated two students in 2008.

LOCATION INFORMATION: Los Angeles, California

Los Angeles, California
Los Angeles, California photo by Diliff

Los Angeles is located in Los Angeles County, California. It has a population of over 3,833,995, which has grown by 3.8% in the past ten years. The cost of living index in Los Angeles, 166, is far greater than the national average. New single-family homes in Los Angeles are valued at $361,500 on average, which is far greater than the state average. In 2008, seven hundred twelve new homes were built in Los Angeles, down from 1,551 the previous year.

The three big industries for women in Los Angeles are health care, educational services, and professional, scientific, and technical services. For men, it is construction, accommodation and food services, and professional, scientific, and technical services. The average travel time to work is about 30 minutes. More than 25.5% of Los Angeles residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 9.1%, is lower than the state average.

The unemployment rate in Los Angeles is 13.9%, which is greater than California's average of 12.3%.

The percentage of Los Angeles residents that are affiliated with a religious congregation, 58.1%, is more than both the national and state average. All Peoples Christian Church, All Saints Episcopal Church and All Saints Roman Catholic Church are some of the churches located in Los Angeles. The largest religious groups are the Catholic Church, the Southern Baptist Convention and the LDS (Mormon) Church.

Los Angeles is home to the Balboa Municipal Golf Course and the Angels Flight Railway as well as Hazard Park and State Street Recreation Center. Shopping centers in the area include Encino Junior Shopping Center, Encino Oaks Shopping Center and Encino Town Center Shopping Center. Visitors to Los Angeles can choose from Best Western Mid-Wilshire Plaza, Best Western Westwood Pacific and Alma Lodge for temporary stays in the area.