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Career and Education Opportunities for Administrative Assistants in Irvine, California

Irvine, California provides a wide variety of opportunities, both career and educational, for administrative assistants. About 223,800 people are currently employed as administrative assistants in California. By 2016, this is expected to grow 17% to 262,200 people employed. This is better than the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Income for administrative assistants is about $21 hourly or $43,950 annually on average in California. Nationally, their income is about $19 per hour or $40,030 yearly. Earnings for administrative assistants are better than earnings in the general category of Secretarial in California and better than general Secretarial category earnings nationally.

There are 112 schools of higher education in the Irvine area, including nineteen within twenty-five miles of Irvine where you can get a degree to start your career as an administrative assistant. Administrative assistants usually hold some college courses, so you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Irvine include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Coastline Community College - Fountain Valley, CA

Coastline Community College, 11460 Warner Ave, Fountain Valley, CA 92708-2597. Coastline Community College is a large college located in Fountain Valley, California. It is a public school with primarily 2-year programs and has 14,200 students. Coastline Community College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, zero, and zero students respectively in 2008.

Orange Coast College - Costa Mesa, CA

Orange Coast College, 2701 Fairview Road, Costa Mesa, CA 92628-5005. Orange Coast College is a large college located in Costa Mesa, California. It is a public school with primarily 2-year programs and has 24,700 students. Orange Coast College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, one, and zero students respectively in 2008.

Saddleback College - Mission Viejo, CA

Saddleback College, 28000 Marguerite Pky, Mission Viejo, CA 92692-3635. Saddleback College is a large college located in Mission Viejo, California. It is a public school with primarily 2-year programs and has 20,706 students. Saddleback College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated three, three, and zero students respectively in 2008.

Long Beach City College - Long Beach, CA

Long Beach City College, 4901 E. Carson St., Long Beach, CA 90808-1706. Long Beach City College is a large college located in Long Beach, California. It is a public school with primarily 2-year programs and has 26,097 students. Long Beach City College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year, associate's degree, and two to four year which graduated one, zero, and zero students respectively in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, associate's degree, and two to four year which graduated thirty-five, one, nine, and zero students respectively in 2008.

United Education Institute-Huntington Park Campus - Huntington Park, CA

United Education Institute-Huntington Park Campus, 6055 Pacific Blvd., Huntington Park, CA 90255. United Education Institute-Huntington Park Campus is a small school located in Huntington Park, California. It is a private for-profit school with primarily less-than 2-year programs. It has 4,467 students and an admission rate of 92%. United Education Institute-Huntington Park Campus has a less than one year program in Administrative Assistant and Secretarial Science which graduated 132 students in 2008.

Fullerton College - Fullerton, CA

Fullerton College, 321 E Chapman Avenue, Fullerton, CA 92832-2095. Fullerton College is a large college located in Fullerton, California. It is a public school with primarily 2-year programs and has 22,500 students. Fullerton College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science.

Santiago Canyon College - Orange, CA

Santiago Canyon College, 8045 E Chapman, Orange, CA 92869-4512. Santiago Canyon College is a large college located in Orange, California. It is a public school with primarily 2-year programs and has 13,086 students. Santiago Canyon College has an associate's degree and a two to four year program in Administrative Assistant and Secretarial Science.

Intercoast Colleges - Carson, CA

Intercoast Colleges, One Civic Plaza-Ste 110, Carson, CA 90745. Intercoast Colleges is a small college located in Carson, California. It is a private for-profit school with primarily less-than 2-year programs and has 143 students. Intercoast Colleges has a one to two year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twenty-six students in 2008.

Irvine Valley College - Irvine, CA

Irvine Valley College, 5500 Irvine Center Drive, Irvine, CA 92618-0301. Irvine Valley College is a medium sized college located in Irvine, California. It is a public school with primarily 2-year programs and has 11,963 students. Irvine Valley College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated two, zero, and zero students respectively in 2008.

Cerritos College - Norwalk, CA

Cerritos College, 11110 Alondra Blvd, Norwalk, CA 90650-6298. Cerritos College is a large college located in Norwalk, California. It is a public school with primarily 2-year programs and has 22,228 students. Cerritos College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, two, and zero students respectively in 2008.

Santa Ana College - Santa Ana, CA

Santa Ana College, 1530 W. 17th Street, Santa Ana, CA 92706-3398. Santa Ana College is a large college located in Santa Ana, California. It is a public school with primarily 2-year programs and has 26,464 students. Santa Ana College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated eight, seven, and zero students respectively in 2008.

Cypress College - Cypress, CA

Cypress College, 9200 Valley View, Cypress, CA 90630-5897. Cypress College is a large college located in Cypress, California. It is a public school with primarily 2-year programs and has 14,990 students. Cypress College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated one, zero, and zero students respectively in 2008.

Career Networks Institute - Costa Mesa, CA

Career Networks Institute, 3420 Bristol Street Suite 209, Costa Mesa, CA 92626-0000. Career Networks Institute is a small school located in Costa Mesa, California. It is a private for-profit school with primarily 2-year programs and has 627 students. Career Networks Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated one student in 2008.

Golden West College - Huntington Beach, CA

Golden West College, 15744 Golden West, Huntington Beach, CA 92647-2710. Golden West College is a large college located in Huntington Beach, California. It is a public school with primarily 2-year programs and has 14,000 students. Golden West College has less than one year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated four, zero, and zero students respectively in 2008.

Advanced College - South Gate, CA

Advanced College, 13180 Paramount Blvd., South Gate, CA 90280. Advanced College is a small college located in South Gate, California. It is a private for-profit school with primarily 2-year programs and has 147 students. Advanced College has a less than one year program in Administrative Assistant and Secretarial Science.

Los Angeles Harbor College - Wilmington, CA

Los Angeles Harbor College, 1111 Figueroa Place, Wilmington, CA 90744-2397. Los Angeles Harbor College is a large college located in Wilmington, California. It is a public school with primarily 2-year programs and has 9,694 students. Los Angeles Harbor College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, associate's degree which graduated 1 student in 2008.
  • Administrative Assistant and Secretarial Science, less than one year, one to two year, and associate's degree which graduated two, two, and six students respectively in 2008.

Southern California Institute of Technology - Anaheim, CA

Southern California Institute of Technology, 222 S. Harbor Blvd. Suite 200, Anaheim, CA 92805-3701. Southern California Institute of Technology is a small school located in Anaheim, California. It is a private for-profit school with primarily 4-year or above programs. It has 514 students and an admission rate of 98%. Southern California Institute of Technology has a one to two year program in Administrative Assistant and Secretarial Science which graduated twenty-nine students in 2008.

Athena Education Corporation - Santa Ana, CA

Athena Education Corporation, 1720 E Garry Ave Ste 101, Santa Ana, CA 92705. Athena Education Corporation is a small school located in Santa Ana, California. It is a private for-profit school with primarily less-than 2-year programs and has 15 students. Athena Education Corporation has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated eight students in 2008.

Career Colleges of America - South Gate, CA

Career Colleges of America, 5612 E Imperial Hwy, South Gate, CA 90280. Career Colleges of America is a small college located in South Gate, California. It is a private for-profit school with primarily less-than 2-year programs and has 1,087 students. Career Colleges of America has a less than one year program in Administrative Assistant and Secretarial Science which graduated three students in 2008.

LOCATION INFORMATION: Irvine, California

Irvine, California
Irvine, California photo by SoCal L.A.

Irvine is situated in Orange County, California. It has a population of over 207,500, which has grown by 45.0% over the last ten years. The cost of living index in Irvine, 136, is far greater than the national average. New single-family homes in Irvine are valued at $283,000 on average, which is below the state average. In 2008, one hundred twenty-five new homes were built in Irvine, down from two hundred twenty-nine the previous year.

The three big industries for women in Irvine are educational services, professional, scientific, and technical services, and health care. For men, it is professional, scientific, and technical services, educational services, and computer and electronic products. The average travel time to work is about 23 minutes. More than 58.4% of Irvine residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 24.2%, is higher than the state average.

The unemployment rate in Irvine is 7.3%, which is less than California's average of 12.3%.

The percentage of Irvine residents that are affiliated with a religious congregation, 44.8%, is less than the national average but more than the state average. The most common religious groups are the Catholic Church, the LDS (Mormon) Church and the Charismatic Churches Independent.

Irvine is home to the International Raceway and the Heritage Park Library as well as Heritage Park and Alderwood Park. Shopping centers in the area include Heritage Plaza Shopping Center, Alton Square Shopping Center and Arbor Village Shopping Center. Visitors to Irvine can choose from Atrium Hotel At Orange County Airport and Amerilodge Electronics for temporary stays in the area.