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Career and Education Opportunities for Medical Secretaries in Fairfield, California

Many educational and employment opportunities exist for medical secretaries in the Fairfield, California area. Currently, 59,000 people work as medical secretaries in California. This is expected to grow 18% to about 69,400 people by 2016. This is not quite as good as the nation as a whole, where employment opportunities for medical secretaries are expected to grow by about 26.6%. In general, medical secretaries perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures.

Income for medical secretaries is about $14 hourly or $30,380 annually on average in California. Nationally, their income is about $14 per hour or $29,680 per year. Medical secretaries earn less than people working in the category of Secretarial generally in California and less than people in the Secretarial category nationally.

There are three schools within twenty-five miles of Fairfield where you can study to be a medical secretary, among sixteen schools of higher education total in the Fairfield area. Medical secretaries usually hold a high school diploma or GED, so you can expect to spend only a short time studying to be a medical secretary if you already have a high school diploma.


Medical Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, medical secretaries perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. They also duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

Medical secretaries answer telephones, and direct calls to appropriate staff. They also greet visitors, ascertain purpose of visit, and direct them to appropriate staff. Equally important, medical secretaries have to transmit correspondence and medical archives by mail, e-mail, or fax. They are often called upon to operate office equipment such as voice mail messaging systems, and use word processing and other software applications to ready reports, invoices, financial statements, letters, case histories and medical archives. They are expected to receive and route messages and documents such as laboratory results to appropriate staff. Finally, medical secretaries schedule and confirm patient diagnostic appointments, surgeries and medical consultations.

Every day, medical secretaries are expected to be able to listen to and understand others in meetings. They need to understand what others are saying to them even in a noisy environment. It is also important that they articulate ideas and problems.

It is important for medical secretaries to interview patients to finish documents and forms such as intake and insurance forms. They are often called upon to perform various clerical and administrative functions. They also maintain medical archives, technical library and correspondence files. They are sometimes expected to compile and record medical charts and correspondence, using typewriter or personal computer. Somewhat less frequently, medical secretaries are also expected to maintain medical archives, technical library and correspondence files.

and arrange hospital admissions for patients. And finally, they sometimes have to complete insurance and other claim forms.

Like many other jobs, medical secretaries must have exceptional integrity and be reliable.

Similar jobs with educational opportunities in Fairfield include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Correspondence Clerk. Compose letters in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, or unsatisfactory services. Duties may include gathering data to formulate reply and typing correspondence.
  • File Clerk. File correspondence, cards, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
  • Insurance Claims Processor. Obtain information from insured or designated persons for purpose of settling claim with insurance carrier.
  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Library Clerk. Compile records, sort and shelve books, and issue and receive library materials such as pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
  • Statement Clerk. Prepare and distribute bank statements to customers, answer inquiries, and reconcile discrepancies in records and accounts.
  • Typist. Type letters, reports, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.


CSI Career College - Vacaville, CA

CSI Career College, 611 Orange Dr Ste K, Vacaville, CA 95687. CSI Career College is a small college located in Vacaville, California. It is a private for-profit school with primarily 2-year programs. It has 292 students and an admission rate of 94%. CSI Career College has a less than one year program in Medical Office Assistant/Specialist which graduated three students in 2008.

Heald College-Concord - Concord, CA

Heald College-Concord, 5130 Commercial Circle, Concord, CA 94520-0522. Heald College-Concord is a small college located in Concord, California. It is a private for-profit school with primarily 2-year programs and has 1,107 students. Heald College-Concord has 2 areas of study related to Medical Secretary. They are:

  • Medical Office Assistant/Specialist, one to two year and associate's degree which graduated six and twenty-three students respectively in 2008.
  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree.

Los Medanos College - Pittsburg, CA

Los Medanos College, 2700 East Leland Road, Pittsburg, CA 94565. Los Medanos College is a medium sized college located in Pittsburg, California. It is a public school with primarily 2-year programs and has 8,360 students. Los Medanos College has a two to four year program in Medical Administrative/Executive Assistant & Medical Secretary.


Certified Patient Account Manager: American Association of Healthcare Administrative Management (AAHAM) CPAM certification is available only to National AAHAM members who are in good standing and have a minimum of four years health care experience, or two years health care experience and a two-year college or university associates degree.

For more information, see the American Association of Healthcare Administrative Management website.

Certified Coding Specialist: Coding accuracy is highly important to healthcare organizations, and has an impact on revenues and describing health outcomes.

For more information, see the American Health Information Management Association website.

Registered Health Information Technician: With experience, the RHIT credential holds solid potential for advancement to management positions, especially when combined with a bachelor's degree.

For more information, see the American Health Information Management Association website.

Certified Medical Administrative Specialist: This certification is for medical administrative specialists who serves a key role in medical office, clinic and hospital settings.

For more information, see the American Medical Technologists website.

Certified Medical Coder: Experienced medical office professionals with exceptional coding skills are eligible to sit for the Certified Medical Coder (CMC) exam.

For more information, see the Practice Management Institute website.

LOCATION INFORMATION: Fairfield, California

Fairfield, California
Fairfield, California photo by Ryanloney

Fairfield is located in Solano County, California. It has a population of over 103,683, which has grown by 7.8% over the last ten years. The cost of living index in Fairfield, 143, is far greater than the national average. New single-family homes in Fairfield are valued at $197,000 on average, which is far less than the state average. In 2008, thirty-four new homes were constructed in Fairfield, down from one hundred eighty the previous year.

The top three industries for women in Fairfield are health care, educational services, and public administration. For men, it is construction, public administration, and health care. The average travel time to work is about 30 minutes. More than 20.4% of Fairfield residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 6.1%, is lower than the state average.

The unemployment rate in Fairfield is 13.1%, which is greater than California's average of 12.3%.

The percentage of Fairfield residents that are affiliated with a religious congregation, 37.4%, is less than both the national and state average. The largest religious groups are the Catholic Church, the American Baptist Churches in the USA and the Southern Baptist Convention.

Fairfield is home to the Fairfield City Hall and the Dickson Hill Water Treatment Plant as well as Tabor Park and Sunrise Park. Shopping malls in the area include Geri Towne Shopping Center, Mission Village Shopping Center and Solano Mall Shopping Center.