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Career and Education Opportunities for Administrative Assistants in Fairfield, California

For those living in the Fairfield, California area, there are many career and education opportunities for administrative assistants. There are currently 223,800 working administrative assistants in California; this should grow 17% to 262,200 working administrative assistants in the state by 2016. This is better than the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Income for administrative assistants is about $21 hourly or $43,950 annually on average in California. Nationally, their income is about $19 per hour or $40,030 yearly. Earnings for administrative assistants are better than earnings in the general category of Secretarial in California and better than general Secretarial category earnings nationally.

There are seven schools within twenty-five miles of Fairfield where you can study to be an administrative assistant, among sixteen schools of higher education total in the Fairfield area. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Fairfield include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Diablo Valley College - Pleasant Hill, CA

Diablo Valley College, 321 Golf Club Rd, Pleasant Hill, CA 94523. Diablo Valley College is a large college located in Pleasant Hill, California. It is a public school with primarily 2-year programs and has 19,768 students. Diablo Valley College has less than one year, one to two year, and two to four year programs in Administrative Assistant and Secretarial Science which graduated eight, two, and zero students respectively in 2008.

Napa Valley College - Napa, CA

Napa Valley College, 2277 Napa-Vallejo Hwy, Napa, CA 94558-6236. Napa Valley College is a medium sized college located in Napa, California. It is a public school with primarily 2-year programs and has 7,404 students. Napa Valley College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated one and two students respectively in 2008.

Los Medanos College - Pittsburg, CA

Los Medanos College, 2700 East Leland Road, Pittsburg, CA 94565. Los Medanos College is a medium sized college located in Pittsburg, California. It is a public school with primarily 2-year programs and has 8,360 students. Los Medanos College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, two to four year.
  • Administrative Assistant and Secretarial Science, less than one year, associate's degree, and two to four year which graduated one, seven, and zero students respectively in 2008.

CSI Career College - Vacaville, CA

CSI Career College, 611 Orange Dr Ste K, Vacaville, CA 95687. CSI Career College is a small college located in Vacaville, California. It is a private for-profit school with primarily 2-year programs. It has 292 students and an admission rate of 94%. CSI Career College has a less than one year program in Executive Assistant/Executive Secretary which graduated two students in 2008.

Heald College-Concord - Concord, CA

Heald College-Concord, 5130 Commercial Circle, Concord, CA 94520-0522. Heald College-Concord is a small college located in Concord, California. It is a private for-profit school with primarily 2-year programs and has 1,107 students. Heald College-Concord has a one to two year and an associate's degree program in Medical Administrative/Executive Assistant & Medical Secretary.

Contra Costa College - San Pablo, CA

Contra Costa College, 2600 Mission Bell Dr, San Pablo, CA 94806-3195. Contra Costa College is a medium sized college located in San Pablo, California. It is a public school with primarily 2-year programs and has 7,147 students. Contra Costa College has one to two year, associate's degree, and two to four year programs in Administrative Assistant and Secretarial Science which graduated two, two, and zero students respectively in 2008.

Martinez Adult Education - Martinez, CA

Martinez Adult Education, 600 F St, Martinez, CA 94553-3298. Martinez Adult Education is a small school located in Martinez, California. It is a public school with primarily less-than 2-year programs and has 565 students. Martinez Adult Education has 2 areas of study related to Administrative Assistant. They are:

  • Administrative Assistant and Secretarial Science, one to two year which graduated 16 students in 2008.
  • Executive Assistant/Executive Secretary, one to two year which graduated 15 students in 2008.

LOCATION INFORMATION: Fairfield, California

Fairfield, California
Fairfield, California photo by Ryanloney

Fairfield is located in Solano County, California. It has a population of over 103,683, which has grown by 7.8% over the last ten years. The cost of living index in Fairfield, 143, is far greater than the national average. New single-family homes in Fairfield are valued at $197,000 on average, which is far less than the state average. In 2008, thirty-four new homes were constructed in Fairfield, down from one hundred eighty the previous year.

The top three industries for women in Fairfield are health care, educational services, and public administration. For men, it is construction, public administration, and health care. The average travel time to work is about 30 minutes. More than 20.4% of Fairfield residents have a bachelor's degree, which is lower than the state average. The percentage of residents with a graduate degree, 6.1%, is lower than the state average.

The unemployment rate in Fairfield is 13.1%, which is greater than California's average of 12.3%.

The percentage of Fairfield residents that are affiliated with a religious congregation, 37.4%, is less than both the national and state average. The largest religious groups are the Catholic Church, the American Baptist Churches in the USA and the Southern Baptist Convention.

Fairfield is home to the Fairfield City Hall and the Dickson Hill Water Treatment Plant as well as Tabor Park and Sunrise Park. Shopping malls in the area include Geri Towne Shopping Center, Mission Village Shopping Center and Solano Mall Shopping Center.